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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 14/03/2006
COMMUNITY PARTNERSHIPS FUND – APPLICATIONS FOR 2006/07



Summary & Purpose
The purpose of this report is to consider the applications submitted to the Community Partnerships Fund for 2006/07, including the Community Buildings Grant Scheme applications for 2006/07, and to pass comments to the Executive to assist with determining the level of grant for each organisation to be recommended to Council.

APPENDIX E
Waverley Borough Council

Environment and Leisure OVERVIEW AND SCRUTINY COMMITTEE – 14TH MARCH 2006
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Title:
COMMUNITY PARTNERSHIPS FUND – APPLICATIONS FOR 2006/07
[Wards Affected:ALL]
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Summary and purpose:

The purpose of this report is to consider the applications submitted to the Community Partnerships Fund for 2006/07, including the Community Buildings Grant Scheme applications for 2006/07, and to pass comments to the Executive to assist with determining the level of grant for each organisation to be recommended to Council.
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Environmental implications:

Many of the projects being considered for funding will result in improvements in the local environment. Some of the applications are for improved buildings and some are for outdoor equipment which will provide new and improved facilities for the community.

Social / community implications:

There are significant social and community benefits associated with this report. The applications to the Community Partnerships Fund are assessed according to the degree to which the project demonstrates community involvement, community benefit and community need. The projects being considered will benefit a large number of people and a wide range community groups.

E-Government implications:

There are no direct e-Government implications arising from this report. The Community Partnerships Fund application forms are available electronically by email and on the Council’s website.

Resource and legal implications:

The total Community Partnerships Fund allocation for 2006/07 is 300,000 of which 260,000 is available for the main bidding round and 40,000 is available for the small grants applications which are considered throughout the year. The total funding requested in the main bidding round for 2006/07 is 380,705.

A total of 14 applications to the Community Partnerships Fund were received requesting grants of 314,094. A further three applications were received under the Community Buildings Grant Scheme for 2006/07 requesting grants totalling 24,361. In addition, Waverley’s commitment to funding the Global Grants Scheme, the Sandy Hill Community Action Project and the Implementation of the Action Plan for the Cranleigh and Haslemere Healthchecks also needs to be met from the 260,000 available.

A list of all the applications is included at Annexe 1. For each application the total project costs and the grant requested are provided, together with the level of any grant recommended (high priority, medium priority or not recommended). To assist Members in considering the bids, applications are presented in the table by geographical area under the relevant Community Strategy theme to show how the projects contribute to the Strategy. Members of the Environment and Leisure Overview and Scrutiny Committee are asked to consider the Community Partnership Fund projects within its remit, as indicated on Annexe 1, and all of the Community Buildings Grant applications.

Background

1. Waverley’s Matched-Funding Provision was established in 1998 with the aim to ‘maximise the opportunities for generating funds from external sources both by proactively seeking partnerships with outside organisations and by reacting to requests from outside bodies’. A comprehensive review of the scheme was undertaken in 2003 to ensure that the grant scheme continues to meet the Council’s priorities and to reflect the new Community Strategy aims and action plan. 2. In October 2005 Members approved the criteria and timetable for the 2006-07 bidding round. The closing date for applications was 16th January 2006. Applicants will be notified the results after Council on 25th April. Community Partnerships Fund Criteria 3. Officers have assessed each application against the approved grant criteria. Details of each application and a summary of the assessment for those projects within this Committee’s remit are included in Annexe 2.

4. In October, the Executive agreed to continue the Area Partnership Groups’ involvement in assisting with grant assessments in 2006/07. The Area Partnership Groups consist of representatives from Town & Parish Councils and voluntary organisations. Each group has assessed the applications within their geographical area and provided recommendations based on local knowledge. The outcome of this assessment is included in the table attached at Annexe 1 and a summary of the comments from the groups is incorporated within the project summaries at Annexe 2.

5. The assessments of applications and funding recommendations are based on the results of the following: an assessment of the degree of community benefit in relation to the total grant requested; how the schemes meet Waverley’s Corporate and Service Strategies and the Waverley Community Strategy; the likelihood of the project proceeding; and the potential for drawing in additional resources through partnership funding.

6. In October, the Executive agreed that for the 2006-07 bidding round, projects which improve services and facilities for young people may be given priority over other types of projects. Members may also wish to consider the geographical spread of projects within Waverley, and the balance of different types of projects under each of the Community Strategy themes.


Surrey Global Grants

7. Surrey Global Grants supports local community groups who provide opportunities for people not in paid work who live in targeted areas of Surrey to develop the skills they need to progress towards paid work, voluntary work or training.

8. Waverley has contributed to the Surrey-wide scheme over the last few years (4,000 in 2001 and 8,000 in the last 4 years. A European Social Fund grant of 100,000 a year for 3 years (2004-2006) has been awarded to the scheme. To provide partnership funding, each Borough has been requested to contribute 8,000 per year with Surrey County Council also making a contribution.

9. Most authorities had agreed to a proposed extension of the Global Grants project into 2007, however Surrey County Council cannot commit to funding beyond December 2006 and for that reason this will be the final year that the fund is in operation.

10. In 2005 grants totalling 31,899 were awarded to five local community groups in Waverley, providing excellent leverage for Waverley’s contribution (75%). These grants are detailed in Annexe 3. The scheme meets Waverley’s corporate and community objectives by supporting community initiatives in higher need areas in Waverley.

Implementation of Action Plan for the Cranleigh and Haslemere Healthchecks

11. Waverley worked with the Cranleigh and Haslemere Initiatives in developing funding bids to the former Countryside Agency to undertake Market Town Healthchecks in each community. The Healthchecks and first stage of the implementation of the projects were supported through the Community Partnerships Fund in 2004/05 with a grant of 15,000.

12. The conclusion of the first phase of the implementation of the Action Plans is approaching and funding for this stage of the Co-ordinator posts comes to an end in March 2006. The second phase of the implementation will start in the Spring and the Co-ordinators’ posts will be extended for a further two years in order to continue to deliver the Action Plan agreed as part of the Healthchecks.

13. At the Executive on 12th October 2005, the continued employment of the two part-time Co-ordinators was endorsed and approval given for 15,000 (7,500 per annum towards the budgeted costs of 20,000 per annum for each post) to be allocated from the Community Partnerships Fund in 2006/07 and 2007/08. Officers are seeking matched-funding of the same value from Cranleigh Parish Council and Haslemere Town Council towards the posts.

Voluntary and Community Sector Infrastructure Development

14. A report was submitted to Community Overview & Scrutiny on 16th January 2006 to seek approval to support a proposed development project to prepare the ground for a Council for Voluntary Service (CVS) in Waverley.

15. An application for funding from the Community Partnerships Fund has since been received from the Guildford Association of Voluntary Services (GAVS) to employ a project officer for a time-limited period to work with the existing network of infrastructure organisations in Waverley and Guildford. The research and consultation undertaken in Waverley recommended that the developmental stage toward establishing a CVS should be managed by a Project Officer for a time-limited period (no more than two years).

16. CVS is a partnership agreement between the County, the Boroughs and the PCTs and the application to the Community Partnerships Fund is for a 20,000 contribution towards the total project costs of 50,000. A summary of the project and officers’ comments and recommendations are included in Annexe 2. Community Building Grants Scheme 17. The Council has previously participated in the Surrey-wide Community Buildings Grants Scheme and has administered applications received in accordance with Councils’ Community Partnerships Fund.

18. The Grant Scheme is based on funding for approved projects of one third from the Borough & District Councils, one third from Surrey County Council and one third from the organisation. The Grant Scheme is managed by the Village Halls Advisor at Surrey Community Action who undertakes the promotion of the Scheme and administers and assesses the applications for Surrey County Council. Copies of the application forms are supplied to the Borough & District Councils who undertake their own assessments and make recommendations to Surrey County Council in preparation for their consideration of all the applications within Surrey.

19. Three applications requesting funding in 2006/07 were received under the Community Buildings Grants Scheme. These have been assessed and the recommended grants are tabled in Annexe 1 for information. These Community Buildings Grants Scheme applications have been considered by both the Community and the Environment and Leisure Overview & Scrutiny Committees.

20. In addition to the three projects, Surrey Community Action has requested a contribution of 1,000 in 2006/07 towards the costs of 26,000 for the Village and Community Halls Adviser post. Surrey County Council will provide funding of 10,000 with a request of 1,000 from each Borough Council. In addition, to administering the grant scheme, the post-holder also provides a number of key support services to Village Halls & Community Buildings in Waverley. The key benefits include:

Ongoing training and briefings to topical subjects to groups of village hall/community buildings management committee members/trustees;

One to one advise and support to individual halls via telephone and personal visits

Funding Allocation

21. The total Community Partnerships Fund allocation for 2006-07 is 300,000 including Community Buildings Grants Schemes and 40,000 for the small grants scheme. In addition a balance of 16,662 is available from previous years’ allocations which is explained in paragraphs 22 and 23 below.

22. When the Council agreed the funding for the 2005-06 round, Members agreed to leave an unallocated balance of 41,162 to fund high priority projects that may emerge during 2005/06. Two important projects were awarded funds in the year, namely the Farnham Youth Project, 12,000 (additional funding), and the CAB Demonstration Centre Project, 20,000. This leaves a balance of 9,162.

23. Subsequent to being offered a grant of 7,500 in 2005/06 towards its barn restoration project, the Hambledon Village Trust was successful in obtaining a grant from the Rural Enterprise Scheme in June 2005 towards the project. Therefore Waverley’s grant offer was no longer required.

24. In the 2004-05 Community Partnerships Fund round, Pavilion Housing was offered a grant of 30,000 in towards the Sandy Hill Bungalow project. In December 2005 officers were made aware that Pavilion Housing proposed to significantly change the project and its funding. Officers advised Pavilion to submit the revised scheme to the 2006-07 bidding round. If Members agree to support the new scheme as recommended, the original 30,000 will be available to support future schemes.

25. The total Community Partnership funding requested by all the applicants is 314,094, with additional requests of 24,361 under the Community Buildings Grant Scheme. In addition, Waverley is committed to funding the Global Grants Scheme, the Sandy Hill Community Action project and the Implementation of the Action Plans for the Cranleigh and Haslemere Healthchecks. The total funding requests for 2006-07 are 380,705.

26. It is recommended that all High Priority schemes are awarded funding in accordance with schedule in Annexe 1. In addition, Members are requested to consider awarding funding to the Chiddingfold Playground appeal project which has been assessed as being Medium Priority. This assessment is based mainly on the fact that the project involves the replacement and upgrade of existing facilities. However, the need has been well evidenced and the project will deliver significant community benefits in line with Waverley’s objectives and priorities.

27. In accordance with the current agreed practice, it is proposed to ring-fence any unallocated balance from the 2006-07 available amount for urgent high priority schemes that may emerge during the year.

28. A summary of the proposed funding allocations for 2006/07 is set out below:

      2006-07 Funding allocation for main bidding round
260,000
      Balance available from previous years (see paras. 22 and 23)
16,662
      Total funding available
276,662
      Implementation of the Action Plans for the Cranleigh and Haslemere Healthchecks
15,000
      Global Grants Scheme
8,000
      Sandy Hill Community Action Project
13,860
      Total funding available after existing commitments
239,802
      Community Partnerships Fund -
      Recommended High Priority projects (See Annexe 1)
187,937
      Community Buildings Grants (see Annexe 1)
24,361
      Balance remaining
27,504
      Community Partnerships Fund -
      Recommended Medium Priority projects (See Annexe 1)
11,250
      AMOUNT REMAINING FOR URGENT SCHEMES*
16,254

Recommendation

That the Environment and Leisure Overview and Scrutiny Committee considers the Community Partnerships Fund applications within its remit, and all of the Community Buildings Grants applications and passes comments to the Executive to assist in its determination of the level of grant for each organisation to be recommended to Council.

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Background Papers (Dof)

Community Partnerships Fund and Community Buildings Grant Scheme applications for 2006/07.
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CONTACT OFFICER:

Name: Graeme Clark Telephone: 01483 523236

E-mail: grclark@waverley.gov.uk



Bureau/comms/O&S3/05-06/140306/080.doc