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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 01/03/2005
Agenda for the Meeting to be held on 1st March 2005




Fax No: 01483-523475
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When calling please ask for: Mr D Bennett
Direct line: 01483 523226
E-mail: dbennett@waverley.gov.uk
Date: 18th February 2005


To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive
      Miss G B W Ferguson (Vice-Chairman)
      Mr M J D Allan
      Mr S D Edge
      Mr B Grainger-Jones
      Mr C H Mansell
Mr K T Reed
Mr J E Robini
Mrs C E Savage
Mr V K Scrivens
Vacancy


Dear Sir/Madam

A meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

CHRISTINE L POINTER

Chief Executive

* This meeting will be preceded by an open
public question time beginning at 6.45 pm

[The meeting may be broadcast via webcast to the internet]

NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting of the Executive held on 7th February 2005 and the Special Meeting on 22nd February (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to questions received from members of the public, notice of which has been given in accordance with Procedure Rule 10.

The following question has been received from Mr Christopher Robinson of Godalming:

“1. On how many Saturdays in 2004 did the rising barrier in the High Street fail to operate satisfactorily thus negating the beneficial effect of the Council’s pedestrian scheme to the disadvantage of Borough residents?

2. Given that such barriers generally operate satisfactorily elsewhere, what steps have the Council taken or will now be taking on behalf of its residents to secure the improved performance of the barrier in 2005?”

The following question has been received from Mrs Ann Thurston of Farnham:-
5. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME

To adopt the four month rolling programme of key decisions for Waverley Borough Council attached at Appendix A - for all members of the Council.

6. CPA IMPROVEMENT PLAN UPDATE
[Wards Affected: All]

7. MONITORING OFFICER REVIEW
[Wards Affected: N/A]

To provide a review and update on the role of the Monitoring Officer and the Standards Committee in matters of ethical standards, as legislated for under the Local Government Act 2000 and subsequent various Regulations made thereunder - see Appendix C.

Recommendation

8. ADOPTION OF THE EQUALITY STANDARD FOR LOCAL GOVERNMENT
[Wards Affected: N/A]

9. TOWARDS THE SOUTH EAST: REGIONAL HOUSING STRATEGY
[Wards Affected: All]

The report at Appendix E provides a summary of the main points of the Consultation Draft of the Regional Housing Strategy as they affect Waverley and includes a draft response from the Council for the Executive to consider. The closing date for responses is March 2005.
applying Option 9 to determine the weighting for allocations from the Regional Housing Board;
60% of resources be directed towards developing rented accommodation;
the extension of the definition of keyworker to include other essential workers;
increasing the regional provision of housing in rural areas from 360 to 500 homes per year; and
the creation of a portfolio of public sector land to support a revolving grant fund.

10. SHERRYDON, CRANLEIGH - AFFORDABLE HOUSING SCHEME
[Wards Affected: All]
o nomination rights (100% in the first instance and 75% thereafter);
o the Council making a gift-in-kind of 186,000 by way of land value;
o the receipt of a sum of 192,000;
o the three elements constituting the land value after deductions for abnormal site conditions.
11. 1 AND 2 QUEENS MEAD, CHIDDINGFOLD
[Ward Affected: Chiddingfold and Dunsfold]

The report at Appendix G concerns the serious structural problems that affect a pair of semi-detached bungalows owned by the Council in Chiddingfold and held in the Housing Revenue Account. The report outlines the options available and recommends that the most beneficial and cost effective way forward for the Council would be to demolish these bungalows and rebuild. It also seeks permission to make a planning application for demolition.

Recommendation

12. DELEGATION OF AUTHORITY TO MAKE PLANNING APPLICATIONS
[Wards Affected: All]

The purpose of the report at Appendix H is to give consideration to a proposal to delegate to the Director of Housing, the authority to make planning applications in accordance with Regulation 3 of the Town and Country Planning (General) Regulations 1992.

Recommendation

It is recommended that the Director of Housing be delegated the authority to make planning applications for any disabled adaptation or parking improvement or provision scheme in accordance with Regulation 3 of the Town and Country Planning (General) Regulations 1992 and that the Scheme of Delegation to Officers be revised accordingly.

13. CONSULTATION PAPER : DRAFT CIRCULAR ON PLANNING FOR GYPSY AND TRAVELLER SITES
[Wards Affected: All]

14. EAST STREET, FARNHAM
[Wards Affected: All Farnham Wards]
14A. Corporate Overview and Scrutiny Committee – Select Committee Review

The report on a project timetable requested by the Corporate Overview and Scrutiny Committee will be submitted to its next meeting on 21st March and then to the Executive on 5th April.

14B. Riverside

To consider the report at Appendix J – to follow.

15. LEASE OF CRICKET SQUARE AND PAVILION - BROADWATER PARK, GODALMING
[Ward Affected: Godalming, Farncombe and Catteshall]

The report at Appendix K seeks authorisation for a 10 year lease of the cricket square and site of the pavilion at Broadwater Park, shown hatched on the submitted plan, to Farncombe Cricket Club.

Recommendation

It is recommended that a 10 year lease of the cricket square (and sites of pavilion and shed) at Broadwater Park be granted to Farncombe Cricket Club on terms and conditions as set out in the (Exempt) Annexe to the report, other terms and conditions to be negotiated by the Property and Development Manager.

16. VARIABLE INTEREST MORTGAGES - VARIATION OF MORTGAGE INTEREST RATE
[Wards Affected: N/A]

17. CASH COLLECTION
[Wards Affected: N/A]

The report at Appendix M advises the Executive of the collection performance in respect of Council Tax and Non-Domestic Rates for the current financial year compared with that in the previous year.

Recommendation

That the report be noted.

18. 2005 PAY CLAIM
[Wards Affected: N/A]

In the event that a conclusion to the pay negotiations has not already been reported to the Special Meeting of the Executive on 22nd February, Members will be informed of current progress.

19. ACTION TAKEN SINCE LAST MEETING

To note the following decision taken by the Chief Executive, after the appropriate Member consultation since the last meeting. The Register of Decisions will be placed on the table half an hour before the meeting.

Showmens’ Site, Alfold - Proposal to Settle Costs

Authority to instruct the Council's Solicitors, Rees and Freres, to propose a settlement of costs arising:-
20. EXCLUSION OF PRESS AND PUBLIC

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to members of exempt information (as defined by Section 100I of the Act) of the description of Schedule 12A to the Act (to be identified at the meeting).

21. PROPERTIES IN WITLEY

To consider the report at (Exempt) Appendix N - to follow.

22. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.


For further information or assistance, please telephone Robin Pellow, Head of Committee and Member Services on extension 3222 or
01483 523222.

comms/executive/2004-2005/418