Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 11/10/2005
ANNUAL REVIEW 2004/05



APPENDIX S
WAVERLEY BOROUGH COUNCIL
EXECUTIVE – 11TH OCTOBER 2005


OVERVIEW AND SCRUTINY COMMITTEES
ANNUAL REVIEW REPORTS 2004/05

This Appendix is a composite of the reports that were submitted to all the Overview and Scrutiny Committees in the current cycle detailing the work undertaken by each in the last Council year.




comms/o&s/068
45780

APPENDIX F

WAVERLEY BOROUGH Council

ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY Committee
13TH SEPTEMBER 2005


Title:
ANNUAL REVIEW 2004/05
[Wards Affected: N/A]
Summary and Purpose

At the meeting of the Executive on 12th July 2005, a report of the Constitution Review Special Interest Group was considered. As part of the review of Waverley's Overview and Scrutiny process, it was agreed, inter alia, that all three Overview and Scrutiny Committees should submit an Annual Review report to Council and that these reports be considered by each Committee at their respective meetings in September.

This report details the work undertaken by the Environment and Leisure Overview and Scrutiny Committee over the municipal year 2004/05.



A. REVIEW OF ITEMS CONSIDERED BY THE ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE 2004/05

Items considered by the Environment and Leisure Overview and Scrutiny Committee during the course of the municipal year 2004/05 year (May 2004 to April 2005) are set out below (excluding called-in items):-

Draft Waverley Borough Cycling Plan
Proposed Amendment to the A3 Hindhead Scheme by the Highway Agency
Enabling Affordable Housing in Waverley
Local Development Framework Scheme
Statement of Community Involvement
Waverley Cultural Strategy Review
Best Value and Performance Indicators
o Best Value and Local Performance Indicators : Review of Waverley's Performance in 2003/04
o Planning Best Value Performance Indicators : First Quarter of 2004/05
o Best Value and Local Performance Indicators : Review of Waverley's Performance for the first nine months of 2004/05
Budget Process 2005/06
o Draft General Fund Revenue Estimates 2005/06
o Draft Capital Programme 2005/06
o Sponsored Organisations Scheme - Applications for Revenue Funding 2005/06
o Community Partnership Fund 2005/06
Financial Strategy 2005/06 - 2007/08 Budget Strategy 2005/06
Decriminalised Parking Enforcement
Proposals for Improving Waverley's Overview and Scrutiny Process
South East Plan - Decision Making Process - Update

B. IN-DEPTH ANALYSIS

Fly tipping Review

B.1 At the meeting of the Environment and Leisure Overview and Scrutiny Committee on 15th September 2003 it was agreed that an in-depth review be carried out into the issue of fly tipping in Waverley. The Committee's review of fly tipping was informed by submissions from various organisations including Parish and Town Councils, the Royal Borough of Windsor and Maidenhead, the Police, the National Farmers Union, Hampshire County Council, Surrey County Council, the National Trust, Environment Campaigns (En Cam) and Waverley officers. In addition, several members of the public submitted their comments and views on the issue.

B.2 The Environment and Leisure Overview and Scrutiny Committee considered the outcome of the review of fly tipping and made appropriate recommendations to the Executive on the issue.

Review of Development Control

B.3 In April 2004, the Audit Commission's report on its Comprehensive Performance Assessment (CPA) of the Council found that Development Control performance was poor and not improving. This judgement was based largely on performance as measured by the Best Value Performance Indicators (BVPIs) for planning. The Committee conducted a fundamental review of the Development Control Service as part of its work programme. Evidence was obtained from a member survey, from staff interviews conducted by a sub-committee of the Environment and Leisure Overview and Scrutiny Committee and from evidence provided by other local authorities and the Planning Officers' Society, at the select committee style meeting held on 18th October 2004. On the basis of the above information and other background material reported, the Environment and Leisure Overview and Scrutiny Committee at its meeting on 12th November 2004 considered the review of Development Control, drew conclusions and made recommendations and issued a final report to the Executive meeting on 7th December. C. CALL- IN

C.1 The item, Planning Service: Current Pressures, which was considered by the Executive on 25th May 2004, was called in by four Members who requested that they would like to scrutinise the decision. The part of the decision that was called in was:

C.2 The Committee decided to endorse the Executive's decision on the understanding that the Executive would put it forward as a recommendation to the next Council meeting so that the Council could, if it wished, review the decision but that it would operate in the interim period.

C.3 At the meeting on 15th June 2004, the Executive agreed to ask the officers to report to the next meeting with detailed proposals for revised wording for the definition in the Scheme of Delegation of "small scale development" to enable the Executive to make a recommendation to the July Council. The July Council meeting duly approved a revised definition for “small scale development”.

D. EXECUTIVE CONSIDERATION OF THE IN-DEPTH REVIEWS

Fly tipping Review

D.1 The Executive considered the recommendations on fly tipping proposed by the Environment and Leisure Overview and Scrutiny Committee at its meeting on 6th September 2004. The report from the Environment and Leisure Overview and Scrutiny Committee categorised its recommendations under the themes of Education and Publicity, Enforcement and Further Provision. The report was welcomed by the Executive with a request that officers report back to them with costings and operational implications of the proposed service improvements identified. At the Executive meeting on 11th January 2005 this further report was received with specific responses to each of the recommendations and agreed that actions be implemented as appropriate.

Review of Development Control

D.2 The Executive considered the report on the review of Development Control on 7th December 2004. The Executive agreed that the recommendations be accepted in principle and taken into account by the officers in drawing up proposals for improving the service. Subsequently, the key recommendations concerning streamlining the then existing committee system, creating a unit dedicated to Enforcement work and staffing and related issues, have all been implemented.

E. WORK PROGRAMME

The items to be included on the work programme for 2005/06 for in-depth reviews were selected at the March 2005 meeting. These were:-

(i) Exploring current issues regarding mobile phone technology; (iii) Haslemere Museum - (reserve item)

Recommendation

It is recommended that the Committee endorse the report for submission to the Executive and Council.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

CONTACT OFFICER:

Name: Roger Standing Telephone: 01483 523221 comms/o&s3/2005-06/032 45243

APPENDIX F

WAVERLEY BOROUGH Council

CORPORATE OVERVIEW AND SCRUTINY Committee
19TH SEPTEMBER 2005

ANNUAL REVIEW 2004/05
[Wards Affected: N/A]

At the meeting of the Executive on 12th July 2005, a report of the Constitution Review Special Interest Group was considered. As part of the review of Waverley's Overview and Scrutiny process, it was agreed, inter alia, that all three Overview and Scrutiny Committees should submit an Annual Review report to Council and that these reports be considered by each Committee at their respective meetings in September.

This report details the work undertaken by the Corporate Overview and Scrutiny Committee over the municipal year 2004/05



A. REVIEW OF ITEMS CONSIDERED BY THE CORPORATE OVERVIEW AND SCRUTINY COMMITTEE 2004/05

Items considered by the Corporate Overview and Scrutiny Committee during the course of the municipal year 2004/05 (May 2004 to April 2005) are set out below:-

East Street, Farnham
o Updates
o Results of the Consultation Process
o Submission of Master Plan for Landowner Sanction
o Meeting in Select Committee mode with submissions form interested parties
Emergency Services Out of Normal Office Hours
Draft Statement of Licensing Policy for Waverley Borough (and Follow Up Report)
Review of Financial Regulations and Contract Procedure Rules
Draft Code of Conduct for Local Government Employees
Financial Strategy 2005 - 2007/08 and Budget Strategy 2005/06
Budget Process 2005/06
o Draft General Fund Revenue Estimates 2005/06
o Draft Capital Programme 2005/06
o Sponsored Organisation Scheme - Applications for Revenue Funding in 2005/06
Best Value and Local Performance Indicators
o 2003/04 Performance
o Review of Performance in First 6 months of 2004/05
o Review of Targets for 2005/06 and 2006/07,
o Proposed Targets for 2007/08
o Performance in First 9 months of 2004/05
o Benefits Performance
Licensing Act 2003 - Public Consultation on the Council's Draft Statement of Licensing Policy
Review of the Council's Health and Safety Policy and Procedures
Proposals for Improving Waverley's Overview and Scrutiny Processes
Comprehensive Performance Assessment Improvement Plan Update

B. IN-DEPTH ANALYSIS

B.1 The Committee undertook one in-depth review during the year.

Review of the role of the Mayor

B.2 The Committee took oral evidence from three former Mayors of Waverley – Mr Michael Goodridge, Cllr John Sandy and Cllr John Savage and a former Mayor of Guildford, Cllr Gordon Bridger. The mayoral budgets of each Surrey authority were reviewed and Waverley’s Citizens’ Panel was asked for its views on the mayoralty. After considering the evidence on 14th September 2004, the Committee answered the questions posed by the review as follows:- What is the role of the Waverley Mayor currently? 1. is a figurehead or symbol function representing the people/community/council;
2. recognises and supports local organisations on behalf of the Council;
3. supports local charities and their volunteers;
4. gives support to the local business community;
5. presides over Council meetings/civic and other official events;
6. gives a sense of identity to Waverley;
7. sustains the tradition/heritage which exists already in the towns; and
8. is the public interface with the staff of Waverley.

Do Waverley residents understand this role? Do residents value the role? How does Waverley’s mayoralty compare with that of other borough councils? What impact do the three town (Farnham, Godalming and Haslemere) mayoralties have on the Waverley mayoralty?
Is an elected Mayor appropriate for Waverley?
B.3 The Committee made recommendations accordingly to the Executive

C. CALL- IN

There were no items called-in for scrutiny in the municipal year 2004/05.

D. EXECUTIVE CONSIDERATION OF THE IN- DEPTH REVIEWS

Review of the role of the Mayor

On 4th October 2004 the Executive received the Committee’s report and the results of the review of the mayoralty and agreed that:- the mayoral budget should remain at its current level; and expenditure on reciprocal civic entertainment with other Surrey authorities should be limited in future.

E. WORK PROGRAMME

The items to be included on the work programme for 2005/06 for in-depth reviews were selected at the June 2005 meeting. These are:-

(ii) to undertake a study of Waverley's complaints procedures.

Recommendation

It is recommended that the Committee endorses the report for submission to the Executive and Council.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.


CONTACT OFFICER:

Name: Roger Standing Telephone: 01483 523221

E-mail: rstanding@waverley.gov.uk

comms/o&s1/2005-06/016
45381
APPENDIX G

WAVERLEY BOROUGH Council

COMMUNITY OVERVIEW AND SCRUTINY Committee
26TH SEPTEMBER 2005


ANNUAL REVIEW REPORT 2004/05
[Wards Affected: All]

At the meeting of the Executive on 12th July 2005, a report of the Constitution Review Special Interest Group was considered. As part of the review of Waverley's Overview and Scrutiny process, it was agreed, inter alia, that all three Overview and Scrutiny Committees should submit an Annual Review report to Council and that these reports be considered by each Committee at their respective meetings in September.

This report details the work undertaken by the Community Overview and Scrutiny Committee over the municipal year 2004/05.



A. REVIEW OF ITEMS CONSIDERED BY THE COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE 2004/05

A.1 Items considered by the Community Overview and Scrutiny Committee during the course of the municipal year 2004/05 (May 2004 to April 2005) are set out below:-

South East Regional Housing Strategy 2006-2009 Green Paper : Key Issues
Best Value and Local Performance Indicators
o Review of Waverley's Performance in 2003/04
o Review of Waverley's Performance for the first six months of 2004/05 and review of targets for 2005/06 and 2006/07 and proposed targets for 2007/08
o Review of Waverley's Performance for the first nine months of 2004/05
Monitoring Reports
o Voids Monitoring Reports
o Rent Arrears and Overpaid Housing Benefit Monitoring Reports
Dorlcote, Witley
Advancing the decent homes and health and safety work programme within the housing revenue account capital programme
Waverley Partnership Funding Board
Budget Process
o Sponsored Organisation Scheme 2005/06 - Grant Eligibility, Criteria and Timetable for 2005/06
o Draft Housing General Fund and Housing Revenue Account Capital Programme for 2005/2006
o Draft Revenue Estimates for 2005/2006
o Financial Strategy 2005/06 - 2007/08
o o Sponsored Organisation Scheme - Application for Revenue Funding 2005/06
Housing Services and Improvement and Service Plans 2004/05
Housing Options Appraisal
Housing Repairs and Out of Hours advice and information rota system
Properties in Farncombe
Housing Need and Housing Supply
Homelessness
Housing Options Appraisal - Corporate Issues
A compact with the Voluntary Sector
Brightwells Gostrey Centre - Re-development of the East Street Area, Farnham
Developing extra care sheltered housing in Farnham
Proposals for improving Waverley's Overview and Scrutiny Process
Community Partnership Fund Applications for 2005/06
Future of a Council owned property in Godalming
Towards the South East - Regional Housing Strategy B. IN-DEPTH ANALYSIS

Review of Waverley CABx (on-going - final report to Executive due in October 2005)

B1 In May 2004 members of the Committee were afforded the opportunity of visiting the four CAB offices in Waverley. Following this, on 22nd June 2004, the Committee held a workshop meeting at the Godalming Baptist Church. The workshop received presentations from the three managers of Waverley’s CABx and from officers of the National Association of Citizens’ Advice Bureaux (NACAB).

B.2 Following the workshop, Members of the Committee were invited to submit their own suggestions as to how CABx in Waverley should be funded. In addition, the three CABx organisations submitted their own proposals on funding.

B.3 The Chairman and Vice-Chairman of the Committee along with officers visited the West Wiltshire CAB office in Trowbridge and West Wiltshire District Council. The district is similar in nature to Waverley having five main centres of population surrounded by rural areas. Unlike Waverley, where there are three separate CABx management committees, West Wiltshire’s CAB service is based on a district model.

B.4 An independent study on the feasibility of a district based CAB model for Waverley was commissioned jointly with NACAB. The review of CABx will be concluded in the autumn of 2005.

Milford Hospital (On-going)

B.5 The Committee had asked for a presentation by representatives of the Guildford and Waverley Primary Care Trust (PCT) about the PCT's proposals for the re-provision of specialist rehabilitation services currently provided at Milford Hospital and the closure of the hospital. The Committee had already considered a report on this matter at its meeting on 9th November.


B.6 The PCT representatives explained that their initial proposals were to close Milford Hospital and to re-provide the specialist rehabilitation services currently provided there at the Royal Surrey County Hospital (RSCH) and in the new Farnham Hospital and Centre for Health.

B.7 The day hospital services providing assessment and rehabilitation would move to other existing day hospitals. All other services (e.g. Intermediate Care Team) would be relocated within other sites.

B.8 The original consultation period was from October 2004 to January 2005. This had subsequently been extended though, at the time of the meeting, it had not yet been determined when the consultation period would close. The outcome of the consultation was to be discussed at a public meeting of the Board of Guildford and Waverley PCT on 27th January 2005.

B.9 The PCT representatives remained to respond to questions raised by Members. The Chairman also invited representatives from Age Concern Surrey and Witley Parish Council to ask questions of the PCT representatives.

B.10 The principal concerns that Members expressed, including a number of suggested courses of action, could be summarised as follows (in no particular order of importance):-
Proposals to make the Milford site more viable would be welcomed.
B.11 The Committee agreed that the Executive be commended to make a formal response to the PCT's consultation exercise taking into account the views of this Committee as outlined above. It was also agreed to include as supplementary documents to the agenda for the meeting of the Executive, papers submitted by Mr J R Sandy and by Age Concern Surrey.

B.12 Further report(s) on Milford Hospital are to be made to the Committee at the end of the PCT’s revised consultation timetable.

Community Transport

B.13 The Committee at its meeting on 18th May 2004 received a presentation as part of the continuing debate on Community Transport, from two Board Members of Waverley Hoppa Community Transport (WCT), Mr Griff Griffiths and Mr Nigel Knight Evans, assisted by Waverley’s Rural Transportation Officer, Clive Parkinson.

B.14 This community transport initiative provides a variety of different services including Hoppa Shoppa, Hoppa Ranger and Hoppa Tourer and the past year had seen a 190% increase in passenger journeys. Unfortunately, WCT was often unable to meet the demand for journeys and the high expectations placed upon it.
B.15 The Committee recognised, however, that the service would face a potential funding crisis very shortly. The Countryside Agency was the principal source of funding but this was almost certain to cease. Waverley itself would have to decide whether or not to increase its own level of revenue funding.

B.16 This subject is to be returned to at future meetings.

C. CALL- IN

There were no items called-in for scrutiny in the municipal year 2004/05.

D. EXECUTIVE CONSIDERATION OF THE IN- DEPTH REVIEWS

Review of CABx (on-going)

D.1 It is expected that the final report on the review of CABx will be submitted to the Executive in October 2005.

Milford Hospital (On-going)

D.2 The Executive concurred with the views expressed by the Overview and Scrutiny Committee at its meeting in November 2004 and recommended to Council that a formal response to the PCT’s initial consultation exercise on the proposed closure of Milford Hospital be made based on the points made by the Community Overview and Scrutiny Committee and emphasised the possible ‘knock-on’ effects of any closure of Milford on, particularly, Farnham Hospital.

E. WORK PROGRAMME

The items to be included on the work programme for 2005/06 for in-depth reviews were selected at the March 2005 meeting. These are:-

(i) CABx (on-going from 2003/04)
(ii) Future of Milford Hospital (on-going from 2003/04)
(iii) Affordable Housing
(iv) Meals on Wheels
(v) Supporting People
(vi) Concessionary Fares

(iii) Housing and Care Needs of Older People in Waverley
(iv) Brightwells Gostrey Centre
(v) Representatives on Outside Bodies
(vi) Review of Allocation Policy / Choice Based Lettings

Recommendation

It is recommended that the Committee endorses the report for submission to the Executive and Council.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.



CONTACT OFFICER

Name: Roger Standing Telephone: 01483 523221

E-Mail: rstanding@waverley.gov.uk


comms/O&S2/2005-06/012
45478