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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 05/12/2006
Local Development Framework - Annual Monitoring Report

Waverley Borough Council

environment and leisure overview and scrutiny Committee
14TH november 2006



[Wards Affected: All]
Summary and purpose:

This report presents the Draft Local Development Framework Annual Monitoring Report document for consideration, prior to its submission to the Government Office of the South East.

Environmental implications:

The Annual Monitoring Report is a statutory requirement that provides a mechanism for demonstrating how the Council is meeting its sustainable environmental objectives.

Social / community implications:

The Annual Monitoring Report is a statutory requirement that provides a mechanism for demonstrating how the Council is meeting its sustainable social and community objectives.

E-Government implications:

No direct e-government implications.

Resource and legal implications:

New areas of monitoring will have resource implications. It is anticipated at present that these can be absorbed within current resources.


1. Section 35 of the Planning and Compulsory Purchase Act 2004 requires every local authority to make an Annual Monitoring Report (AMR) to the Secretary of State containing information on the implementation of the Local Development Scheme and the extent to which the policies set out in local development documents are being achieved. This second AMR, covering the period April 2005 – March 2006, has to be submitted by the end of December 2006.

2. A key objective of the new planning system is that local development documents will be ‘spatial’ rather than purely land-use plans delivered through the grant and refusal of planning permission. They need to embrace wider social, environmental and economic objectives, as well as providing a mechanism for delivering sustainable development objectives, considering needs and aspirations of communities, adopting an integrated approach taking account of other strategies and policies, and setting out clear and agreed implementation mechanisms to ensure that spatial objectives and policies are delivered.

3. This spatial approach means that local development documents will need to be based on more comprehensive evidence than development plans were in the past. This is one reason why more robust approaches are now needed towards monitoring the new local development frameworks.

This Annual Monitoring Report 4. In this transition period from the Waverley Borough Local Plan 2002 to the Local Development Framework, this second Annual Monitoring Report (AMR) will continue to report on the policies of the Local Plan, as no new policies have yet been adopted as part of the Local Development Framework. This second AMR assesses the whole year from April 1st 2005 to March 31st 2006.

5. Due to the large size of the document, individual copies of the Annual Monitoring Report have not been distributed. Copies are however available for inspection in the Members Room, and individual copies are available upon request using the contact details at the end of this report.

6. Under the new Framework, all of the Policies within the Local Plan will be ‘saved’ during this transition period (2004-2007), and some policies will be saved beyond that period.

7. Due to the high number of policies within the Waverley Borough Adopted Local Plan 2002, it is not possible to monitor each and every policy individually. Therefore, the policies have been monitored by topic, grouped as they are within the individual Local Plan chapters.

Developing the Monitoring Framework

8. The monitoring systems that are currently in place within the Planning Department at Waverley are limited. They are not tailored towards comprehensive forward planning and the Local Development Framework. 9. It is the intention to put in place systems that will meet the statutory requirements of the Local Development Framework Monitoring. In addition, as part of national e-planning initiatives and in an attempt to streamline the planning process, a standard planning application form is currently being developed nationally. This will ensure that much of the information required for monitoring purposes is gathered upfront. It is intended that the form will be implemented on a transitional basis, coming into full effect by July 2007.

10. GOSE recognises that the AMR is a document that will evolve over time, and the information contained within it will be modified as the LDF progresses and saved policies are replaced. New local indicators and targets will be introduced. Currently, few Local Plans are target based, and so in this AMR, targets from the Adopted Surrey Structure Plan 2004 have been used, as well as any targets identified in Waverley’s Best Value Performance Plan. Some information is not yet available at a local level, and therefore some of the core indicators may not be able to be monitored at this stage.

11. No feedback has been received on the last AMR from GOSE, and in the absence of further comment or guidance, this AMR follows the same structure as the last one. It is likely that this document will become more streamlined once the Core Strategy is adopted.

12. A specific chapter relating to monitoring and implementation has recently been produced for the Core Strategy. The targets and indicators in the document will be used to monitor the effectiveness of policies contained in the Strategy, and will be incorporated in the AMR once it has been adopted and the monitoring of the Core policies begins.

13. It will also be possible, in time, to draw out trends from information collected in a consistent way and from the same sources. Analysis of these trends will be vital to understanding the performance of policies in meeting their objectives and targets.

Key Findings

14. Below are detailed the key findings from this year’s Annual Monitoring Report: The housing trajectory demonstrates that it is possible to meet the requirements of the housing allocations detailed in both the Surrey Structure Plan 2004 and the Draft South East Plan, for the plan period up to 2018; 28% of housing completions (70 units) were affordable, identical to the previous year;

Around 95% of housing development has occurred on “previously developed land”;

Over 99% of completed housing development is within 30 minutes public transport time of a GP and Primary School, 72% of a Secondary School, and 58% to a Town Centre. Only 61% of new housing developments were within one hour’s public transport time of a Hospital with Emergency Facilities; The submission of the Statement of Community Involvement to the Secretary of State was achieved on time, and the document has now been adopted;

Appeals allowed which relate to Built Environment policies have reduced from 9 to only 1 since the last AMR, and development within the Low Density areas has been limited with little impact on the overall character;

Haslemere has shown increased vacancy rates in retail properties and this will be investigated further in an attempt to identify any underlying issues;

Three additional buildings within Waverley were granted Listed Building status during the reporting period;

Comprehensive systems have been developed in relation to monitoring commercial and retail development, and should be in place to report for the next monitoring period.

Comments from the Environment and Leisure Overview and Scrutiny Committee

15. The Committee received the Annual Monitoring Report but had no particular observations to pass to the Executive.


It is recommended that the Annual Monitoring Report be endorsed.

Background Papers (DoPD)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.


Names: J. A. Falconer Telephone: 01483 523294
E-mail: jfalconer@waverley.gov.uk

I. P. Rowland Telephone: 01483 523295
E-mail: irowland@waverley.gov.uk