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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 19/04/2005
Agenda



NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

1. MINUTES

To confirm the Minutes of the Meeting of the Executive held on 5th April 2005 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions received from members of the public, notice of which has been given in accordance with Procedure Rule 10.

5. WASTE MANAGEMENT SERVICES CONTRACT – TENDER EVALUATION AND PROPOSED AWARD OF CONTRACT
[Wards Affected: All]

The purpose of the report at Appendix A is to seek approval for the award of the Waste Management Services Contract in Waverley for a period of seven years, in the first instance, from 1st November 2005. This report outlines the tender process, the subsequent tender evaluation, and the officers’ conclusions and recommendation.

That the Executive recommends to Council that:-


6. GROUNDS MAINTENANCE SERVICE CONTRACT – TENDER EVALUATION AND PROPOSED AWARD OF CONTRACT
[Wards Affected: All]

The purpose of the report at Appendix B is to seek approval for the award of the Grounds Maintenance Contract to commence on 1st November 2005. The report outlines the tender process undertaken, the subsequent evaluation and the officers’ conclusions and recommendations.

That the Executive recommends to Council that:-

1. Contractor B be the Council’s preferred contractor for the grounds maintenance contract for the period 1st November 2005 to 31st October 2012;

2. officers be instructed to negotiate the detailed contractual terms and, subject to the Director of Finance, Director of Environment and Leisure and the Solicitor to the Council being satisfied with the agreed terms, to award the contract to contractor B;

3. the contract be awarded on the basis of the current service level for the remainder of this financial year; and

4. the draft revenue estimates for 2006/07 reflect Contractor B’s cost of implementing Option (ii), Dedicated Site-specific Staff and 10,000 towards Option (iii) Weekend Roving Staff Patrols, to be called upon as required.

7. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the Paragraph 9 (or other paragraphs to be identified at the meeting) of Part 1 of Schedule 12A to the Local Government Act 1972:-

Any terms proposed or to be proposed by or to the Authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.


For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.


comms/executive/2004-05/484 42836