Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 31/03/2008
Minutes of the Meeting of the Environment and Leisure Best Value and Local Performance Indicators Sub-Committee held on 19th March 2008
MINUTES of the MEETING of the ENVIRONMENT & LEISURE BEST VALUE AND LOCAL PERFORMANCE INDICATORS SUB-COMMITTEE held on
19th March 2008 at 11.00am
(To be read in conjunction with the Agenda for the meeting)
Cllr Mrs D M James
Cllr J B Edwards
Cllr Mrs Ellis
Cllr R Gordon-Smith
APOLOGIES FOR ABSENCE
(Agenda Item 1)
Apologies were received from Cllr Mrs Ellis.
TERMS OF REFERENCE
(Agenda Item 3)
RESOLVED that the Terms of Reference of the Sub-Committee be noted.
DISCLOSURE OF INTERESTS
(Agenda Item 4)
No interests were declared under this item.
PERFORMANCE MANAGEMENT REPORT - QUARTER 3 (OCTOBER - DECEMBER) 2007/08
(Agenda Item 5, Appendix A)
The Sub-Committee received a report providing details of Waverley’s performance against the indicators that the Environment and Leisure Overview and Scrutiny Committee had agreed to monitor in Quarter 3 of 2007/2008.
The Committee was reminded that, in April 2008 a new regime for the performance management of local authorities would be introduced in England. This would see the replacement of existing Best Value Performance Indicators (BVPIs) with new National Indicators (NIs). Members had agreed on the NIs and local Performance Indicators and these would be considered as part of the first performance management report in 2008/09.
Observations on Annexe 1: Environmental Services
- % of Household waste recycled
Members enquired whether the Council would be working towards the 40% recycling rate target set by Government to achieve by 2010. They were advised that the Council had signed up to achieve this target, and had agreed to a target of 45% in its Corporate Plan.
Members noted that the Council was currently achieving 34%, which was lower than some of the neighbouring authorities and the 40% target that the Council had committed to. They were advised that Waverley included green waste as a separate BVPI (82bi) hence the performance rate was less than if they included it together. Officers were asked to make this point clearer in the report.
– % of Household waste composed
Members noted that the Council was currently off target for BV82bi. They were advised that because this service wasn’t subsidised, take up had been quite low from residents. Therefore, it was harder to achieve the target. To achieve the target the service would need to be subsidised which would have implications on the budget. In any case, the Council was still waiting final confirmation of the figures from Surrey County Council.
– Cleanliness of relevant land and highways
Members noted that the Council was off target on BVPI 199a, local street and environmental cleanliness - litter and detritus. They were assured that this target was misleading as, Waverley was a clean borough but the indicator did not separate litter from detritus. The rural nature of the Borough did mean it was difficult to fully avoid detritus and litter only counted for a small amount. In relation to local street cleanliness - graffiti and fly-posting, the Council was on target, mainly due to the highly responsive team they had dealing with this issue.
– Percentage of complete Building Control applications registered and acknowledged within 5 working days
Members were advised that, although the Council was off target, a new member of staff had been appointed which should help improve the registration process.
EN1, 2 & 4, PL5
– Percentage of refuse collections made on the designated day; Percentage of refuse collections not made on the designated day, which were put right by the following day; Percentage of public convenience sites that provide access for people with disabilities; and Percentage of Building Control inspections carried out on the requested day
Members agreed that there was no longer a need to review these performance indicators.
– Use of local authority museums
Members noted that although the Council was below target, quarter 4 was the busiest period in the year so outturn figures should improve overall following the next quarter. However, in relation to all visits, staff shortages during the year had reduced the amount of external presentations given and, therefore, reduced the number of visits calculated. In relation to school groups, staff shortages had reduced the amount of education workshops delivered during the year and, therefore, annual targets might not be achieved
- Number of volunteer days spent on Waverley land
Members enquired why there had been such a significant increase in the number of volunteer days spent on Waverley land. They were advised that in quarter 3 there had been an increase in outturn as a result of additional team capacity to deliver more volunteer task days on site.
- Total number of visits to Waverley leisure centres, per 1,000 population
Members were advised that the annual outturn for this performance indicator was likely to fall short of target as closures for maintenance works at Cranleigh had reduced attendances in addition to a general overall decline in attendances.
- Number of visits to The Edge Sports Centre, per 1,000 population
Members noted that there had been a general increase in attendances during quarter 3 at the Edge as a result of improving the data collection systems at the Edge
Due to time constraints, the Sub-Committee was unable to review performance indicators for the planning service. If there were any significant issues, these would be brought to the attention of the Chairman.
RESOLVED that the observations set out above be forwarded to the Environment and Leisure Overview and Scrutiny Committee for consideration at its meeting on 31st March 2008.
The meeting concluded at 12.25pm.
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