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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 21/05/2002
Matched-Funding Provision: Process, Priorities and Timetable for Round 6, 2003/2004



The purpose of this report is to:

a. consider the process, priorities and timetable to be followed when considering applications for Matched-Funding in the next bidding round 2003/2004 (Round 6); and

b. consider the Matched-Funding Provision grant criteria and conditions.

The resource and “Opportunities for All” implications are contained in the report. There are no environmental or community safety implications.
APPENDIX D
WAVERLEY BOROUGH COUNCIL

COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE – 21ST MAY 2002

MATCHED-FUNDING PROVISION:

[Wards Affected: All]


Summary and Purpose

The purpose of this report is to:

a. consider the process, priorities and timetable to be followed when considering applications for Matched-Funding in the next bidding round 2003/2004 (Round 6); and b. consider the Matched-Funding Provision grant criteria and conditions.

The resource and “Opportunities for All” implications are contained in the report. There are no environmental or community safety implications.
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Introduction

1. In accordance with the process agreed by the Policy and Resources Committee on 18th December 1997, there is an annual bidding round for up to three quarters of the annual Matched-Funding Provision. One quarter of the annual Matched-Funding Provision is ring-fenced for urgent applications or for opportunities that may arise during the year.

2. In preparation for the next bidding round for 2003/2004 (Round 6) this report provides recommendations for the grant criteria and Information and Guidance Notes for applicants, and for the application timetable and grant conditions.

Funding Allocation 2003/04

3. At the Executive meeting on 5th February 2002, it was reported that the balance of Matched-Funding Provision available for 2003/04 was 158,000. In addition, it was agreed that the sum of 53,420 would be made available as a result of projects not proceeding that had been awarded funding in previous years’ allocations. The total available for Round 6 in 2003/04 is therefore 211,420, prior to any top-up from the budget process.

4. In accordance with the process agreed by the Policy and Resources Committee on 18th December 1997, three quarters of the allocation is available for the main bidding round with one quarter of the allocation available as a ring-fenced provision for urgent schemes that arise during that year.


Criteria and Project Eligibility

5. As part of the monitoring and evaluation of the Matched-Funding Provision, an assessment has been made of the previous bidding round (Round 5, 2002/2003). It is proposed that the current Matched-Funding Provision grant criteria and project eligibility be approved for Round 6 with an additional clarification relating to school, church applications and art projects.

6. It is recommended that schools and churches be eligible to apply for Matched-Funding Provision grants if the applicants can demonstrate wider community benefit within Waverley, beyond the school or church community. All applications received will be scored against the degree of community benefit both in terms of number of beneficiaries and quality of benefit.

7. In addition, it is recommended that arts projects be eligible, provided that there is an educational or community benefit within Waverley.

8. These recommended additions to the grant criteria and eligibility are shown in italics on page 3 of the Round 6 Guidance Notes for Applicants, attached at Annexe 1.

Grant Conditions

9. The current grant conditions are attached at Annexe 2.

10. It is recommended that the following condition is added to the current conditions of grant offer:

11. Amendments to the grant conditions may be required from time to time to reflect the varying grants awarded. It is requested that the responsibility of amending the grant conditions is delegated to the Finance Director, in consultation with the Head of Legal Services.

Timetable

12. It is proposed that Round 6, 2003/2004, will open for applicants on Wednesday 19th June 2002 with a closing date for receipt of applications of 5.00 pm on Monday, 21st October 2002. The time allocated for receiving applications will enable the Council to promote the availability of the Matched-Funding Provision and provide time for applicants to prepare their funding bids.

13. All the applications submitted will be assessed and scored against the Matched-Funding Provision criteria between 21st October 2002 and 6th December 2002.

14. Applications, together with the scoring results, will be considered by Management Board on 6th December 2002, by the Overview and Scrutiny Committees during January 2003 and by the Executive Committee on 4th February 2003.

15. Applicants will be notified of the outcome of their applications in writing after the Council meeting in February 2003 for funding from April 2003 to March 2004.

‘Opportunities For All’ Implications

16. The funding timetable enables the availability of the grant scheme to be widely promoted to provide equal opportunities to access funding.

Environmental & Community Safety Implications

17. There are no environmental or community safety implications

Resource Implications

18. As stated in paragraphs 5 and 6 above, the total funding allocation for Round 6 is 211,420 with 75% available for the main bidding round and 25% available for ring-fenced applications during 2003/04.

Recommendation

It is recommended that the Overview and Scrutiny Committee commends to the Executive that:

1. the ‘Application Guidance’ for the Matched-Funding Provision Round 6, 2003/2004, including the grant criteria and project eligibility, as set out in Annexe 1, be approved;

2. the grant conditions as stated in paragraph 10 above be added to the applicants’ conditions of grant offer; 3. delegated authority is given to the Finance Director to amend the Matched-Funding Provision and Small Grants Scheme conditions where appropriate in consultation with the Head of Legal Services; and

4. the proposed timetable for applying for Matched-Funding in Round 6, 2003/2004, as set out in paragraphs 12 to 15 above, be approved;
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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
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CONTACT OFFICER:

Name: Wendy Varcoe Telephone: 01483 523093
Email: wvarcoe@waverley.gov.uk
comms/0&s2/2002/03/005 28363