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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 10/09/2007
Minutes




MINUTES of the MEETING of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE held on 10th September 2007

(To be read in conjunction with the Agenda for the meeting)

*
Cllr V Duckett (Chairman)
*
Cllr Mrs C King
*
Cllr Mrs N Warner-O’Neill
(Vice-Chairman)
*
Cllr S J O’Grady
Cllr C R Baily
*
Mrs J Rawlings +
*
Cllr Mrs G M Beel
*
Cllr Mrs C E Savage
*
Cllr Mrs E Cable
*
Cllr K Webster
*Cllr M Causey
*
Cllr R A Welland
*Cllr S P Connolly
*
Cllr Mrs L Wheatley
*Cllr Mrs P Ellis
*
Cllr C A Wilson
Cllr Mrs J P Hargreaves
*
Miss P Wright +
*Cllr J P Hubble
* Present
+ Tenants’ Panel Representatives

Cllr B Morgan spoke on Agenda Item 9, Appendix C

12. MINUTES (Agenda Item 2)

The Minutes of the Meeting held on 18th June 2007 were confirmed and signed.

13. APOLOGIES FOR ABSENCE AND SUBSTITUTES (Agenda Item 3)

Apologies for absence were received from Cllr C R Baily and Cllr Mrs J P Hargreaves.

14. DISCLOSURE OF INTERESTS (Agenda Item 4)

The following members declared a personal interest in Item 9 – Sponsored Organisation Scheme 2008-09: Grant Criteria and Timetable – and remained in the meeting during consideration of the item:-

Cllr Mrs Beel As a member appointed to the Brightwells Gostrey Centre

Cllr Mrs Cable As a member of Waverley Age Concern

Cllr Connolly As a trustee of a charity that has applied for a grant under the scheme

Cllr Causey As a member of Waverley Citizens Advice Bureau

Cllr Duckett As his partner is Chairman of the Trustees of the 40 Degreez Youth Project

Cllr Mrs Ellis As a member of Age Concern Waverley, Cranleigh Day Centre and Waverley Community Mediation Service

Cllr Hubble As a member of DISCASS

Cllr Mrs King As a member of the Haslemere Hall Committee

Cllr Mrs Savage As a member of Cranleigh Initiative and wife of a member of Cranleigh Arts Centre

Cllr Webster As a member of the Heathland Trust

Cllr Welland As a member of Sport Godalming

Cllr Wheatley As a member of the Rural Life Centre

No discussion took place on the individual organisations.

15. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME (Agenda Item 6, Appendix A)

The Committee received and noted the four-month rolling programme adopted by the Executive on 4th September 2007.

16. DEVELOPING A WORK PROGRAMME (Agenda Item 7, Appendix B)

The Committee considered each of the suggestions for an in-depth review and received officers’ comments on each suggestion.

The Committee endorsed the officers’ view that a review of Rent Collection and Rent Arrears did not require an in-depth review as regular monitoring of this area and comparison with many other local authorities showed that Waverley had a good track record in both rent collection and the recovery of rent arrears.

The Committee considered that a review of Community Transport would be an interesting area to review, but that as Waverley was already liaising closely with Surrey CC Passenger Transport Group on a new community transport strategy and a Waverley Community Transport Forum already existed, this area would benefit more from regular updates to Committee rather than an in-depth review.

Grounds maintenance on housing estates was considered to be commendable area for review, however it was a complex issue with a number of anomalies surrounding ownership and responsibility for maintenance. Officers’ advised that the difficulties currently experienced with the standard of grounds maintenance across its sites was being addressed by the Environment and Leisure Department who manage the grounds maintenance contract. However, members requested that this area be added to the Committee work programme and officers liaise with the Environment and Leisure Department on practical issues and report back to this Committee in the New Year. Prior to that officers ask the Environment and Leisure Department to submit a short summary of the contract specification to the next meeting of this Committee.

The Committee endorsed the officers’ view that a review of efficiency and cost of repairs to Waverley owned homes did not require an in-depth review. Feedback forms completed by tenants’ following repairs showed that most were very satisfied with the standard of work. The Council had also reviewed its procurement and a new contractor was undertaking the day-to-day maintenance work which had been praised by tenants.

Following further discussion the Committee was of the view that fear of crime and anti-social behaviour should be the subject of an in-depth review to consider ways of tackling this very high profile issue. Reducing the fear of crime and anti-social behaviour was considered to be a priority for residents of the borough and members considered that working with our statutory partners could help to tackle this problem.


RESOLVED that

1. Fear of Crime and Anti-Social Behaviour be added to the already agreed review of Day Centres to make up the Committee’s two in-depth reviews for 2007/08;

2. a detailed scoping report be presented to the next meeting of the Committee; and

3. Grounds maintenance on housing estates be added to the Committee work programme. Officers to liaise with the Environment and Leisure Department on practical issues and report back in January 2008. Prior to that Environment and Leisure Department be asked to submit a short summary on the Grounds Maintenance contract specification.

17. REVIEW OF DAY CENTRES (Agenda Item 8)

A visit to the The Vyne Community Day Centre, Woking, had been arranged for members of the Day Centres Review Sub-Committee on Friday 14th September 2007. Officers would arrange a further visit for members of the Sub-Committee who were unable to attend on this date.

The Committee would be updated on the visit and the meeting of the Day Centres Review Sub-Committee, which was being held on 19th September, at the next meeting of this Committee.

18. SPONSORED ORGANISATIONS SCHEME 2008-09, GRANT CRITERIA AND TIMETABLE (Agenda Item 9, Appendix C)

The Committee received a report requesting consideration and comment on the grant eligibility, criteria and timetable for assessing applications for the Sponsored Organisation Scheme in 2008/09.

Members were concerned that the application form should not only focus on financial evaluation, but also consider the value of the contribution made to the residents of Waverley.
RESOLVED that the Executive be advised of the following observations:

19. CONCESSIONARY FARES – INTRODUCTION OF NATIONAL SCHEME (Agenda Item 10, Appendix D)

The Committee received a report which informed members of the extension of the statutory free concessionary travel on local bus services to a national scheme from 1st April 2008 and discussed the discretionary concessions offered by the scheme in Surrey.

Members were of the view that it would have a negative impact on Waverley residents to remove the concessions that they currently enjoyed and that were of great benefit to them.

20. DEVELOPING AN EMPTY HOMES STRATEGY (Agenda Item 11, Appendix E)

21. BEST VALUE AND LOCAL PERFORMANCE INDICATORS: REVIEW OF WAVERLEY’S PERFORMANCE AT Q1 (APR-JUN) 2007/08 (Agenda Item 12, Appendix F)
The Committee received a report which detailed Waverley’s Performance Management Framework (PMF) and the statutory (BVPI) and locally defined (LPI) indicators that assist members and officers in identifying current improvement priorities. The indicators are reviewed quarterly by the Executive and the report detailed performance against those indicators pertinent to the remit of this Committee during the first three-month period of 2007/08.

RESOLVED that

1. the information presented in the report be noted; and

2. following endorsement by the Executive, a Sub-Committee be established for the purpose of reviewing performance management information.

22. RENT ARREARS MONITORING REPORT (Agenda Item 13, Appendix G)

RESOLVED that the report be noted.


The meeting concluded at 9.48 pm




Chairman


comms\o&s2\2007-08\027 - mins 100907.doc