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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 09/11/2006
PROPOSED TRANSFER OF PUBLIC TOILET FROM WAVERLEY
TO HASLEMERE TOWN COUNCIL



Summary & Purpose
In recent years, Waverley has been ambitious to transfer those functions to Haslemere Town Council that more properly append to a large town rather than a district.

Now it is proposed to transfer the public toilets at High Street, Haslemere and this report seeks approval for this proposal.

APPENDIX B
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 9TH NOVEMBER 2006

Title:
PROPOSED TRANSFER OF PUBLIC TOILET FROM WAVERLEY
TO HASLEMERE TOWN COUNCIL

[Wards Affected: All Haslemere Wards]
Summary and purpose:

In recent years, Waverley has been ambitious to transfer those functions to Haslemere Town Council that more properly append to a large town rather than a district.

Now it is proposed to transfer the public toilets at High Street, Haslemere and this report seeks approval for this proposal.

Environmental implications:

Modern, well-maintained facilities can be modified to use minimum water and power, thus improving their environmental performance.

Social / community implications:

This report proposes a partnership approach to providing public conveniences in High Street, Haslemere. Haslemere Town Council wish to play an increasing role into the future and claim to be in a position to improve the quality of service to users. Good quality conveniences are important to local residents and tourists alike, regardless of age and physical ability. They can also help with street-scene management by reducing incidents of anti-social behaviour.

E-Government implications:

There are no e-government implications directly associated with this report.

Resource and legal implications:

Section 87 of the Public Health Act 1936 allows for the provision of Public sanitary conveniences by a County Council, a local authority or a parish or community council. The resource implications are identified in the financial appraisal contained in this report.

Background:

1. Waverley has been actively looking for opportunities to work more closely with Town and Parish Councils in the provision of appropriate services. This includes public toilets. The Executive has already agreed to the transfer of three toilets in Farnham Town Centre, and this will occur following their refurbishment. A proposal has now been made by Haslemere Town Council that they wish to take on the provision of a Public Toilet in the Council’s car park at Haslemere High Street.

2. The existing toilet is one of two public toilets in Haslemere. The other, at Weyhill, is not included in this proposal since the new library proposal includes a new public toilet.

3. It would be prudent to secure an agreement, by way of conditions attached to the proposed lease, for Waverley to regain possession of these toilets in the event we wished to proceed with a redevelopment scheme in the future. In these circumstances it would be reasonable for Waverley to agree to defray reasonable costs incurred by Haslemere Town Council in the refurbishment of this building. Proposal

4. Initial discussions with officers at Haslemere Town Council have indicated an interest in attempting to agree an arrangement that will allow for the transfer of public toilets and their provision to the Town Council. The basis of the proposal is that

I. The existing building would be closed, demolished and rebuilt as an office or retail unit, which would include one or two accessible cubicles.
II. This redevelopment would be undertaken by Haslemere Town Council at their expense.
III. Any income would be retained by the Town Council to finance the cost of the project and future cleaning and maintenance costs.
IV. Any excess income would be used by the Town Council to provide grants to local businesses, such as hotels, restaurants and pubs with toilets suitable for use by the public. These grants would be paid as a contribution towards their cleaning and maintenance costs, in return for making them available for public use and displaying signs to this effect.
V. The High Street toilets are transferred to Haslemere Town Council by means of the grant of a long lease for a minimal consideration and this lease would be subject to certain conditions.
VI. Waverley revenue grant aids the transfer on a sliding scale for three years at 30%, 20% and 10% of the current cost to the General Fund, of water and electricity services, and for cleaning and repairs, estimated in 2006/07 to be 7,400.

5. Haslemere Town Council would be granted leasehold possession of the site for a peppercorn rent, with restrictions limiting future use for business and public toilet use only. Waverley and Haslemere Town Council would fund their own legal costs, with Haslemere being responsible for obtaining any necessary planning or other permissions relating future use of the site and access to it.

Financial Appraisal

Revenue
Current estimated annual cost of cleaning
and repairs for Haslemere toilets 7,400

Grant proposed for 2007/08 @ 30% 2,220
Grant proposed for 2008/09 @ 20% 1,480
Grant proposed for 2009/10 @ 10% 740

Recommendation

It is therefore recommended that officers be requested to pursue negotiations with Haslemere Town Council with a view to achieving the following and to report back to a future meeting of the Executive:-

1. The existing public toilet at High Street, Haslemere being leased to Haslemere Town Council for a peppercorn rent and subject to certain conditions restricting future use for business and for public toilet use only;
2. This redevelopment being undertaken by Haslemere Town Council at their expense;
3. In the event that Waverley wishes to regain possession of the building to facilitate a future redevelopment scheme, the Council would agree to defray the reasonable costs incurred by Haslemere Town Council;
4. Any income being retained by the Town Council to finance the cost of the project and future cleaning and maintenance costs;
5. Any excess income to be used by the Town Council to provide grants to local businesses, such as hotels, restaurants and pubs with toilets suitable for use by the public, such grants being paid as a contribution towards their cleaning and maintenance costs, in return for making them available for public use and displaying signs to this effect;
6. Waverley revenue grant aids the transfer on a sliding scale for three years at 30%, 20% and 10% of the current cost to the General Fund, of water and electricity services, and for cleaning and repairs, estimated in 2006/07 to be 7,400;
7. Waverley and Haslemere Town Council funding their own legal costs, with Haslemere being responsible for obtaining any necessary planning or other permissions, including access and egress; relating to future use of the site and access to it;
8. Satisfying the Property Manager and Solicitor to the Council as to the adequacy of the above arrangements.

Background Papers (DoEL)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.


CONTACT OFFICER:

Name: Martin Shorten Telephone: 01483 523434
E-mail: mshorten@waverley.gov.uk

Comms/exec/2006-07/183