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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment Overview and Scrutiny Committee held on 14/11/2001
SUMMARY OF PROJECTS



ANNEXE 2

MATCHED FUNDING PROVISION

ROUND 5 APPLICATIONS 2002/03



OVERVIEW AND SCRUTINY COMMITTEE (3) ENVIRONMENTAL
ARTS PROJECTS:

SCULPTURE WEEK ‘DIMENSIONS, MEDIUM AND MESSAGE’ 17 – 23 JUNE 2002

An application for funding has been submitted by the Foyer Gallery/James Hockey Gallery of the Surrey Institute of Art and Design in Farnham. The application requests a grant of 5,640 (30% of total costs) towards the total costs of 18,800. The Gallery will contribute 6770 with funding of 5640 being sought from South East Arts and 750 from Surrey County Council.

The project aims to raise awareness of sculpture and the role it plays in the environment. A series of events and activities for schools, community groups and members of the public will be organised during the ‘Sculpture Week’ from 17 – 23 June 2002. The festival will involve specific educational activities during the weekdays for school and community groups catering for people with special needs. During the weekend of 22 & 23 June 2002, the focus will be on a range of guided tours, demonstrations, workshops and events for the general public, particularly encouraging families and children. The events will take place in 3 outdoor locations within the Sculpture Park at the Surrey Institute in Farnham. In addition, a new piece of sculpture will be commissioned for siting within the Sculpture Park.

The project has been developed through a partnership steering group consisting of Waverley Borough Council, Surrey County Council, South East Arts, Borderlands Artists Consortium, All Hallows School, Sculpt-It Gallery, Conquest, Haslemere Prep School and the Foyer/James Hockey Gallery.

Corporate & Service Strategies

The project meets Waverley’s Leisure Strategy by ‘encouraging the development of facilities and services for professional artists and arts related businesses to increase the attractiveness of the area as a home for creative industries’.

The project also encourages the participation in art by local schools, community groups and members of the general public.


Matched-Funding Criteria

The application scored 84 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

This project demonstrates excellent partnership working between local schools, artists, local authorities, South East Arts and the Surrey Institute of Art and Design to provide a community arts festival.

The project requests 5,640, a 30% contribution to the total costs. A 25% contribution of 4,700 towards the total costs is recommended for approval.

NEW ASHGATE GALLERY REDEVELOPMENT PROJECT, FARNHAM

An application for funding has been submitted by the New Ashgate Gallery for the redevelopment of their gallery in Wagon Yard, Farnham. The Trust is a registered charity and a company trust limited by guarantee. The Trust’s principal activity is the promotion, improvement and advancement of education in the arts in general and contemporary arts in principle.

The application requests a grant of 80,000 towards the total costs of 493,568. The partnership funding for the project is being sought from South East Arts ( 50,000), Abbey National (25,000), SITA Environmental Trust (20,000) with a target of raising 213,568 from grant-making trusts and 20,000 from business sponsorship.

The project aims to provide a contemporary, accessible and stimulating arts venue, providing and educational resource, supporting art practitioners whilst preserving the character of the building and location.


The project involves two key elements in the refurbishment of the gallery:

q Refurbishment of the existing building:

o improving accessibility, including installing a lift to the upper floors, providing toilet facilities, widening doorways, levelling floors and constructing ramps; o Replace the existing front staircase to confirm to building regulations; o Improve internal decoration including a new wall, floor and ceiling finishes, lighting, fixtures and fittings and office space; o Install new heating and ventilation; o Secure fabric of the building by reducing damp and leaking roof; and o Creation of a staff rest room and second studio space, by reducing space allocated for storage.

q New build element:

o Construction of an entrance and foyer to cover the existing hard standing space at the front of the building currently used for staff parking.

The new-build will provide a showcase for artwork to be displayed and will be used for demonstrations, talks and educational activities.

In-line with the objectives of the Trust, artists will be involved in elements of the construction and new build.

The refurbishment forms a key element in the Trust’s business plan to improve the image and accessibility of the gallery, attract greater visitors and thereby increase revenue through additional sales and provide a better venue for artists.

The building is owned by Waverley Borough Council. The lease to the Trust is currently in the process of being extended to 21 years. The proposed timescale is for the new building work to be completed between March and May 2002 with the refurbishment of the existing gallery between June and August 2002.

Corporate and Service Strategies

The project meets Waverley’s ‘Opportunities For All’ strategy by improving access to the gallery for people with disabilities. It also meets the Leisure Strategy by seeking to ‘Encourage the development of facilities and services for artists and arts related businesses to increase the attractiveness of the area as a home for creative industries’.


Matched-Funding Criteria

The application scored 81 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:

Officer Comment

The building is owned by Waverley Borough Council and was last refurbished in 1976. There are currently a number of essential works necessary to preserve the fabric of the building. These works have been incorporated within the total costs of the scheme.

Officers believe that this project would be a valuable addition to the arts infrastructure in Farnham. However, to achieve all the elements of the refurbishment, the Trust has to raise substantial funding both from the Lottery and from Charitable Trusts and businesses. The feasibility of raising all the funding to start the building works in 2002 is questionable. If a grant was approved from the Matched-Funding Provision for 2002/03 there is a potential risk that the grant would not be used until 2003/04. It is therefore recommended that whilst Waverley supports the project in principle, the New Ashgate Gallery are invited to resubmit their application in 2002 when a larger percentage of the partnership funding has been secured.

CREATIVE COMMUNITIES

An application for funding has been submitted by Waverley’s Art Office for a partnership project to develop a community arts programme across Waverley. The request for funding of 20,000 supports a Regional Arts Lottery Programme (RALP) bid to South East Arts for 28,000 and the Countryside Agency for 10,000.

The project aims to enable people in different communities within Waverley to engage in creative activity to facilitate communication within and between communities. The project ties directly into Waverley’s Community Strategy work and the work of the Countryside Agency in encouraging Parish Plans. The specific objectives of the project are:

Ÿ to increase the opportunities for people to experience and participate in art within their local community;

Ÿ to encourage communication between different sections of a community and between different communities;

Ÿ to engage people within communities who have not participated in community art or who are currently excluded from conventional forms of consultation; and

Ÿ to develop the work of local artists.

The project will be developed in 5 areas within Waverley, including 3 communities in Farnham (Chantries, Weybourne & Sandy Hill), Ockford Ridge in Godalming, Haslemere, outlying villages of Cranleigh and one other village.

A number of artists will work within each community providing an opportunity for people who have not participated in art to be involved in workshops and activities. The project aims to provide direct benefits in the development of community art as well as supporting the process of community consultation as part of Waverley’s Community Strategy.

The project has been developed in conjunction with the local art centres, local artists, Surrey Voluntary Service Council, Surrey Hills Area of Outstanding Natural Beauty and in consultation with a number of offices within Waverley.

Corporate and Service Strategies

The project meets Waverley’s Leisure Strategy and ‘Opportunities For All’ Strategy in terms of developing opportunities for people in higher need to participate in art events and activities. The project compliments and supports the work being undertaken for Waverley’s Community Strategy and ties directly into the Countryside Agency’s policy of supporting local community consultation and action.

Matched-Funding Criteria

The application scored 81 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

The project has been developed in partnership with a number of organisations and community groups and will draw in additional funding to support arts and community development for people in higher-need within Waverley.

BRIDGING THE GAP

An application for funding has been submitted for a number of new projects by Sculpt-It, a local community arts group for disabled people based in Godalming. The application requests 13,727 in each of the years 2002/03, 2003/04 and 2004,05 towards the total costs over the 3 years of 144,941.

The application consists of 6 different projects which aim to support artists with disabilities and to enhance opportunities and facilities for community art;

The 6 projects are as follows:

1) Supported 1:1 studio spacecost per year
5,500
total cost over 3 years
16,500
2) Developing the focused groupcost per year
total cost over 3 years
3) Disability Community Art cost per year
8,700
Reach Projecttotal cost over 3 years
26,100

A community arts project for people with disabilities to be run in 6 different locations across Waverley, culminating in touring exhibitions and the creation of interior and exterior public artworks. Organisations to be involved include Meath Home, The Harbour, Bells Piece Cheshire Homes, Whitmore Vale, Creative Response, DisCASS and local hospitals (Cranleigh, Godalming, Farnham and Haslemere).

4) Godalming Youth Projectcosts for the first year
6,333
plus 4150 of gifts in kind
total cost over 3 years
14,633
plus 12,450 of gifts in kind

A partnership project with Godalming Youth Worker to use the art gallery and workshop as a juice-bar venue for young people to meet and participate in art activities two evenings a week. cost cover artists fees and materials and subsidised members costs.

5) Exhibiting Disability Arts cost per year
7,600
total cost over 3 years
22,800
6) Management of Projects cost per year
11,986
total cost over 3 years
35,958

Partnership funding of 88,000 (29,333 per year) over the three years is being sought from South East Arts through a Regional Arts Lottery Programme bid.

Matched-Funding Criteria

Only the ‘Disability Community Art Reach’ project and the ‘Godalming Youth Project’ elements of the application have been scored. These elements of the application scored 77 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

Sculpt-It work closely with Waverley and a number of art and disability organisations. They have received Matched-Funding grants in previous years to support their work of developing community art for disabled people. The quality of their work is high and they are well supported by local organisations.

The current application covers 6 elements. The first two projects request funding for individual artist development. However, the Matched-Funding Provision does not fund projects for individuals.

The third and fourth projects are eligible under the Matched-Funding Scheme and would provide a community benefit. The projects link into Waverley’s leisure Strategy and ‘Opportunities For All’ strategy. It is recommended that a 50% contribution to the total cost of one year (7,517) are awarded.

The fifth project, Exhibiting Disability Arts, overlaps with an outstanding Matched-Funding grant to cover the years 2000/01 and 2001/02 for supporting Sculpt-It to undertake a programme of workshops, exhibitions and facilities at the Sculpt-It studio. It is therefore recommended that this element of the application is not funded.

The sixth element covers salaries and administration costs for Sculpt-It over the three years, which are ineligible under the Matched-Funding scheme. However, an element of the Management/organisational costs for funning the disability community art reach and Godalming youth projects are included within this category. A contribution to these costs of 2,000 is therefore recommended, resulting in a total recommended grant offer of 9,517.
COUNTRYSIDE PROJECTS

TILFORD PLAYGROUND

An application for funding has been submitted by the Tilford Parish Council to construct a children’s playground in Tilford. The application requests a grant of 9,874 towards the total costs of 19,747. Local fundraising will provide the Partnership funding.

The proposal involves the construction of a wooden playground on the Tilford Recreation Ground, central to the village. The playground will be for children aged 2 – 9 years and will include a fenced area, floor surfaces of woodchip and grass, benches and a variety of wooden play equipment.

The land is owned by Waverley Borough Council and leased to the Parish council. The village currently has no playground facilities but has over 150 children under the age of 12. The project has been initiated by a voluntary action group, consisting of local parents, who have undertaken consultation to identify the need for the project. This has included a mail-shot to every household with 96% of returned forms supporting the proposal and 4% against. In addition, a public meeting has been held and details of feedback on the location and construction have been fed into the design of the playground. The Action Group is also actively fundraising through local events and activities. The Parish council have agreed to maintain and insure the new playground.

Corporate and Service Strategies

The project meets Waverley’s Corporate and Leisure Strategy in providing leisure and play facilities for children, particularly within a rural area where access to other facilities is difficult.

Matched-Funding Criteria

The application scored 85 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

The project will provide play facilities within a village where there are no other play areas available. The project will be maintained and insured by the Parish Council. Local parents and residents are actively fundraising to match the requested grant from Waverley.

SPORTS PROJECTS



ABC (AREA’S BEST CLUB) PROJECT – WOOLMER HILL SPORTS GROUND

An application for funding has been submitted by Haslemere Rugby Football Club to construct a new rugby pitch for the club. The application requests a grant of 90,000 towards the total costs of 270,000. A Sport England Lottery Fund bid is due to be submitted for 135,000. A target of 39,250 has been set to be raised locally with a contribution of 5,000 requested from Haslemere Town council and 750 from the Surrey County Playing Fields Association.

The club has recently seen a large growth in its membership, resulting in the current facilities of two pitches becoming inadequate. The proposed project involves the following elements:

Ÿ the first rugby pitch will be conceded to facilitate the construction of an Artificial Turf Pitch (ATP) for use by a variety of sports for the Haslemere Sports Association, including junior soccer and junior hockey;

Ÿ training lights and nets installed on the existing second pitch - 25,000;

Ÿ purchase of adjacent 5 acres of land to the north of Woolmer Hill. Total estimated cost of the land purchase is 100,000;

Ÿ construction of two additional pitches and a spectator standing area – total cost 25,000;

Ÿ construction of two toilets at The Edge Sports Hall for disabled players - 20,000 plus 10,000 drainage;


Ÿ construction of a new pathway to access the new pitches plus fencing and hard standing - 25,000;

Ÿ provision of a lockable equipment store - 10,000; and

Ÿ provision of power cabling - 10,000.

The proposal forms part of the clubs 10 year strategy for developing and expanding the membership and facilities of the club.

Corporate & Leisure Strategies

The project meets Waverley Leisure and ‘Opportunities For All’ strategies in supporting sport development and improving access to facilities for people with disabilities.

Matched-Funding Criteria

The application scored 67 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

Officers view this as a valid project that forms part of the overall sports development plan for the Woolmer Hill Sports Ground. The project has scored low due to the problems of implementation within 2002/03, in particular, with the land purchase and the need for professional advice and support to progress the work.

It is therefore recommended that a grant of up to 5,000 at 50% of the costs incurred to cover professional advice and support is offered for 2002/03 as phase 1, with a detailed grant application to be submitted for the following year, once the land purchase has been made.

PITCH DRAINAGE – CRANLEIGH RFC

An application for funding has been submitted by the Cranleigh Rugby Football Club to install a piped drainage system on two of their four pitches. The application requests 5,000 towards the total costs of 35,000. The partnership funding is being sought from the Foundation for Sports and the Arts, the Sports England Lottery Fund and local businesses. A contribution of 4,000 will be made from the club funds with a requested loan of 12,000 from the Surrey County Playing Fields Association.

The Club owns four rugby pitches located in Wildwood Lane in Cranleigh. Two of the pitches do not have an effective drainage system resulting in a reduction of playing surfaces, particulary during the winter months.

The Club has approximately 150 players aged between 7 and 18 years.

Corporate and Leisure Strategies

The project meets Waverley’s Leisure Strategy in terms of improving sports facilities for young people.

Matched-Funding Criteria

The application scored 68 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

The application is a relatively simple project, involving a request from a sports club for improvement to the drainage of it’s pitches. By its nature, the project has not scored high in terms of partnership. It has also scored low in terms of implementation since the majority of the partnership funding has not been secured, resulting in concerns with achieving the project within the stated timescale. However, the application requests 5,000, a relatively small contribution (14%) towards the total project costs. A grant from Waverley will enhance the clubs ability to draw in the partnership funding and will improve facilities for young people in the Cranleigh area.


ARTIFICIAL PITCH PROJECT – GUILDFORD & GODALMING HOCKEY CLUB

An application for funding has been submitted by the Guildford and Godalming Hockey Club for the conversion of its existing pitch and construction of a new pitch. The application requests a grant of 70,000 towards the total costs of 892,412.

Partnership funding is being sought from the Sport England Lottery Fund (552,412). The Hockey Club will raise 20,000 with a contribution of 50,000 also being made from their existing funds. A requested contribution of 200,000 has been made to Broadwater School.

The project involves two key elements:

Ÿ extend and resurface the existing floodlit all weather pitch to create a ‘water-based’ Astroturf. The surface of the pitch is approaching the end of its useful life and will require replacing for safety reasons; and

Ÿ construction of a second floodlit all weather pitch to create a ‘sand based’ Astroturf. The existing athletic facilities currently located on the proposed pitch site will be relocated to the other side of the Broadwater School buildings.

The second pitch will be available for community and school use providing additional practice and leisure facilities for evening floodlit sport.

Corporate and Leisure Strategies

The project meets Waverley’s Leisure Strategy and also ties in with the recent Godalming Leisure Needs Study.

Matched-Funding Criteria

The application scored 79 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:

Officer Comment

The existing pitch is overbooked and there is a demonstrated need for additional pitch facilities at Broadwater. The second pitch will provide a community and school sports facility, and support for this project was on of the agreed recommendations of the Godalming Leisure Needs Study.

The construction of the ‘water-based’ astroturf is essential if the Hockey Club is to maintain and develop its world class hockey standards.

However, the project is ambitious with very high costs of 892,412. The project will be dependent on the success of the Lottery application, which is due to be submitted in December 2001. A grant from Waverley will support the clubs bid for Lottery funds.

It is recommended that a grant of 50,000 is approved towards the costs of providing the second community/sports pitch, thereby contributing to the development of the leisure needs within Godalming.

ROWLEDGE CRICKET CLUB PAVILION

An application for funding has been submitted by the Rowledge Cricket Club to build a new cricket pavilion within the grounds of Frensham Heights School. The application requests 100,000 towards the total costs of 366,700. A Sports England Lottery application is due to be submitted in November 2001 for 194,450 with a contribution of 55,000 approved from Frensham Heights School. The Cricket Club aim to contribute 17,250 of which 15,000 has been raised so far.

The Cricket Club currently has facilities at the Rowledge Recreation Ground but as a result of an expansion and development of the club since 1992, these facilities are no longer sufficient. The Club has 910 members split into 332 juniors, 92 youth, 14 ladies, 46 senior and 426 social members. As a result the club has been able to use the pitches at Frensham Heights School to cover the increase in demand.

The project involves constructing a new 209 metre square cricket pavilion with 4 changing rooms, toilets, kitchen, store and a classroom for coaching. a 21 year lease with Frensham Heights School is proposed. In addition, the school have confirmed a 55,000 contribution to the capital costs and a 50% contribution to the annual running costs.

Corporate & Leisure Strategies

Within Waverley’s Leisure Strategy, one of the action points is to ‘work with school governing bodies, the Council Council and Town and Parish Councils to improve community access to sports facilities on school sites, where the school fulfils relevant criteria in relation to location, access and facility provision.

The project could potentially meet this target, although the site would not be easily accessible. In addition, the cricket season is short, resulting in the community use being low in comparison to the schools ability to use the facility throughout the year.


Matched-Funding Criteria

The application scored 70 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:

Officer Comment

In order for the Rowledge Cricket Club to sustain its development, particularly within the area of junior and youth cricket, additional facilities are required. The provision of a new pavilion and associated construction of a car park and pitch development is a high cost project. Frensham School have agreed to fund 50% of the running costs once constructed, but are contributing a relatively small capital sum in comparison to their benefits from all year round usage.

The requested contribution of 100,000 from Waverley is high in relation to the benefits during a short cricket season. There appears to be no opportunity for additional community use or benefit of the proposed facilities.

REBUILDING THURSLEY ROAD PAVILION, ELSTEAD

An application for funding has been submitted by the Elstead (Thursley Road) Recreational Trust to rebuild the Thursley Road Pavilion. The application requests a grant of 60,000 in 2002/03 and 40,000 in 2003/04 towards the total costs of 355,811. A Sports England Lottery bid is due to be submitted for 155,270 with other funding coming form the Parish Council (6,000) pledges and cash in hand (41,500), local trusts (10,000), local businesses (10,000), a Surrey County Playing Fields Association loan (20,000) and an additional target to raise of 6,000. The project is due to be started in June/July 2002 and completed by December 2002.

The Thursley Recreation Ground in Elstead provides facilities for the Elstead Cricket Club and Football Club who use the existing 40 year old wooden pavilion, together with the Peter Pan Pre-School. The existing pavilion is owned by the Parish Council.

The pavilion is dilapidated and is beyond economic repair. It does not meet health and safety requirements or the legislation on disabled facilities.

The Trust aims to provide enhanced facilities and additional space for the pre-school and enhanced sporting facilities to encourage greater participation in sport from residents in Elstead and the surrounding area.

The proposed new pavilion will consist of a ground level with two changing rooms and shower areas, a lounge area for the pre-school and two dry storage areas. Two smaller rooms will be constructed in the barn-type roof space which will be used for meeting rooms and as additional space for the pre-school.

The new pavilion will be used by a wide range of sport and community groups including cricket and football teams, Peter Pan Pre-school, St James Primary School, karate club, Muslim Association, youth groups and the Parish Council.

Corporate and Service Strategies

The project meets Waverley’s Leisure Strategy in terms of providing an improved sports and community pavilion and ‘supporting voluntary groups working with young people, including grant aid for specific leisure initiatives and encouraging links with schools’.

Matched-Funding Criteria

The application scored 81 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

The project will provide an enhanced sports and community facility within Elstead and supports Waverley’s Leisure Strategy.


GUILDFORD & GODALMING RFC (PHASE 1) EXPANSION & REDEVELOPMENT PLAN–

An application for funding has been submitted by the Guildford and Godalming Rugby Football Club to purchase a new tractor and equipment and to construct a garage and store on land within Waverley’s ownership. The application requests a grant of 5,000 towards the total grant of 28,500.

The Club will provide 12,500 towards the costs from their development fund together with a target of 5,000 to be raised through donations from members. Applications have also been made to the Surrey County Playing Fields Association (1,000), Guildford Borough Council (5,000) and Awards For All (5,000).

The project is the first phase of a 5 year plan to expand and redevelop the Rugby Club. The new equipment will replace out-dated equipment used on a day-to-day basis to maintain the 20 acres of land. The grounds are used over 10 months of the year by 700 club members ranging from 5 – 75 years.

Corporate and Service Strategies

The maintenance of the grounds to provide rugby pitches and other sporting facilities meet with Waverley’s Leisure Strategy and fits into the proposals of the Godalming Leisure Needs Survey.

Matched-Funding Criteria

The application scored 77 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

The proposed project is for the purchase of maintenance equipment and a garage and store to house the equipment. Although the application is for capital equipment, the purposes are for the day-to-day up-keep and maintenance of the land. However, the project meets with the proposals of the Godalming Leisure Needs Survey and the requested contribution is relatively small (5,000, 17% of total costs).

FARNCOMBE CRICKET CLUB DEVELOPMENT

An application for funding has been submitted by the Farncombe Cricket Club to redevelop the pavilion and grounds at Broadwater in Farncombe, Godalming. The application requests 25,000 towards the total costs of 100,000. A contribution of 10,000 will be made from the cricket club funds with loans of 20,000 (Fullers Brewery Loan) and 25,000 (Surrey County Playing Fields loan for 10 years). Additional funds are being sought from Godalming Town Council (500) and the Foundation for Sport and the Arts (14,000).

The project aims to significantly improve facilities and equipment to expand the junior and senior membership and to introduce competitive ladies cricket and stoolball. The project is divided into the following elements:

o expand and refurbish the existing pavilion and rebuild the equipment store (81,000) This includes enlarging the pavilions changing rooms, toilets and showers and provide disabled access and facilities. The pavilion will also be enlarged to provide an extended and improved social area for the clubs use and for hiring. Refurbishment includes new alarm systems, ventilation, flooring decoration, double glazing and patio upgrade;

o purchase new ground equipment including replacing all Colts playing equipment (5,000); and
o provision of an artificial wicket for junior practice (5,000) and new practice nets (9,000).

Corporate and Service Strategies

The funding application meets Waverley’s Leisure Strategy in terms of improving sports facilities. However, as part of the Godalming Leisure Needs Study the proposed overall plan for Broadwater would include rebuilding the Farncombe Cricket Club Pavilion at a new location within Broadwater. Any investment to the building would therefore only be temporary until the Leisure Needs Study proposals are actioned. However, at this stage, the timetable for implementing the strategy is uncertain, possibly resulting in the relocation of the Pavilion in 4 – 5 years or longer.


Matched-Funding Criteria

The application scored 80 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

Due to the uncertainty of the timetable for implementing the Godalming Leisure Needs Study, any investment in terms of extending and refurbishing the Pavilion may be short-term. However, a 50% contribution of 8,000 could be made to purchase new ground equipment, practice nets and artificial wicket.
HISTORIC BUILDINGS PROJECTS

FARNHAM CASTLE RESTORATION (PHASE 3)

An application for funding has been submitted by Farnham Castle for an element of the restoration of the castle. The application requests a grant of 40,000 towards the total costs of 85,000.

Partnership funding is being sought from the Surrey Historic Buildings, Farnham Town Council and a number of charitable trusts.

Phase 3 of the restoration includes improving facilities to Fox’s Tower and the rooms over the Great Hall as follows:

o Alterations required to obtain a fire certificate - 25,000 including the construction of a new stairway;

o Rewiring - 25,000 to meet SEC inspection report; and

o Re-plumbing to remove rusting iron piping - 35,000.

Farnham Castle is a registered charity but the current levels of profit from its activities are insufficient to maintain the castle. The charity has a long-term full repair and maintenance lease (22 year lease remaining). In the current financial year the Board of Trustees has approved the investment of all the charity’s reserves to undertake the most urgent restoration work.

Corporate and Service Strategies

The application does not directly meet Waverley’s Corporate or Leisure Strategies.

Matched-Funding Criteria

The application scored 69 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comments

As part of its overall strategy, Farnham Castle is developing the community use and access to the castle. The business side of the charity’s work, including business conferences and briefing courses, provides a level of profit that is re-invested in the castle. However, the level of profit has not been high enough to cover the costs of the restoration needed. However, the current application does not directly meet Waverley’s Corporate and Service Strategies and further discussions are being held with Farnham Castle to develop its community use and access.
OTHER PROJECTS

COUNTRY ENGINEERING WORKSHOP & DISPLAYS

An application for funding has been submitted by the Old Kiln Museum Trust to renovate four existing buildings for use as new display areas for the Country Engineering Workshop.

The application requests a grant of 15,848.50 towards the total costs of 31,697.

The Trust has applied to the Heritage Lottery Fund for 11,000 and the Nationwide Foundation for 5,000.

The project aims to provide better display and conservation facilities for the museums growing local engineering collections. The work will include re-roofing, lining-out and insulating two existing buildings and rebuilding two existing lean-to type buildings. Other costs include providing improved electrical supply to the buildings and the cost of relocating and redisplaying the collection.

Corporate & Service Strategies

The project meets Waverley’s Corporate, Leisure and Tourism Strategies.


Matched-Funding Criteria

The application scored 73 out of a maximum possible score of 100. The score achieved is sub-divided into the following categories:
Officer Comment

This project forms part of the overall plan to develop and improve the Rural Life Centre. The Museum Trust has been successful in a number of Waverley and SITA grants over the last two years and have continued to develop the centre and increase the number of visitors. A 33% contribution (10,460) of the total costs is recommended.

COMMUNITY BUILDINGS GRANTS SCHEME


ALFOLD VILLAGE HALL

The Alfold village Hall Management Committee has submitted a grant application to enlarge the existing hall. The work will involve extensions to the hall at either end by ‘squaring off’ the building to provide an additional meeting/activity room, disabled toilets, new kitchen and additional storage space.

The hall was built in 1966/67 and apart from essential repairs, has not been up-graded since. The hall is losing bookings and community activities due to the limited facilities, lack of storage space and the provision of only the main hall for activities. The proposed work will enable the hall to comply with the forthcoming disability legislation by constructing a toilet, shower, lift to the stage and a hearing loop. An additional multi-purpose room and a dressing/changing facility will be constructed together with storage facilities and a new boiler room, fuel storage tank and electrical services.

The total cost of the work is 140,000 with a grant request from Waverley Borough Council and Surrey County Council of 20,000 each. The Village Hall proposes to submit a lottery application for a grant of 100,000 to cover the remaining costs.

Officer Comment

The village is isolated with relatively high needs and few other local facilities. The hall provides good facilities but currently has low usage. There are concerns that the relatively high project cost will not result in an increase in usage and therefore the degree of community benefit maybe low in comparison to the total cost. The project is dependent on a lottery application which will be jeopardised if funding support is not granted by Waverley and Surrey.

It is proposed that further discussions are held with Alfold Village Hall Management Committee to ensure that the project can demonstrate increased usage and provide evidence of social inclusion, prior to the application being resubmitted under the Community Buildings Grants Scheme.

THE ARBUTHNOT VILLAGE HALL – SHAMLEY GREEN

The Arbuthnot Hall has submitted a grant application to enhance the frontage of the hall and provide a wheelchair entrance. The work proposed includes the construction of a new veranda at the front of the building to enhance the appearance and to provide a wheelchair accessible entrance.

The total cost of the work is 16,000 with a grant request from Waverley Borough Council and Surrey County Council of 5,500 each. The hall will contribute the remaining funding of 5,500.

Officer Comment

The hall has previously benefited from a Community Buildings Grant to improve the facilities within the hall. The current application will largely improve the appearance of the building frontage, rather than greatly enhancing the facilities available.



CHURT VILLAGE HALL

The Churt Village Hall Management Committee has submitted a grant application to refurbish the village hall. The work includes the following elements:

o replace hall chairs;

o refurbish the wooden floors;

o replace an outside store with a larger structure;

o demolish a redundant chimney; and

o repair the tarmac around the hall

The total cost of the work is 10,000 with a grant request from Waverley Borough Council and Surrey County Council of 3,366 each. The village hall will contribute the remaining funding of 3,368.

Officer Comment

The proposed works are the second phase of the village hall refurbishment. It is a well-used hall providing facilities for a wide range of community uses.

GRAYSWOOD VILLAGE HALL

The Grayswood Village Hall has submitted a grant application to make the hall accessible to all users by providing a stairlift to the first floor, which accommodates the second meeting room, kitchen and storage areas. The hall provides a meeting place and focal point for a wide range of events, clubs and groups. The ground floor is fully accessible for disabled users. The proposed works will enable the hall to be compliant with the forthcoming disability legislation.

The total cost of the work is 7,890 with a grant request from Waverley Borough Council and Surrey County Council of 2,630 each. The village hall will contribute the remaining 2,630.

Officer Comment

The hall is a relatively new building constructed in the 1990’s. The new construction did not include a lift to the first floor, thereby providing access difficulties for people with disabilities.

HAMBLEDON VILLAGE HALL

Hambledon Village Hall Management Committee has submitted a grant application to alter the hall to ensure its compliance with the forthcoming disability legislation and improve the facilities. The application covers four priority items as follows:

q construction of a ramped access to one of the hall’s front doors;
q provision of a disabled toilet;
q improved lighting in the main hall; and
q modernise the kitchen facilities to improve hygiene and extend it’s use to cooking, as well as serving food. Costs include purchase of new kitchen units, sink, basin, dishwasher, cooker and retiling.

The total cost of the work is 31,500, with a grant request from Waverley Borough Council and Surrey County Council of 10,500 each. The village hall will contribute the remaining 10,500 with 5,000 already secured and the balance due to be raised through pledges and events.

Officer Comment

The hall is well used and provides an important facility for the village. The funding will enable essential work to be undertaken. The Village Hall Management Committee have progressed raising their partnership funding with a realistic balance due to be raised before the project start date in 2002.


ROWLEDGE METHODIST CHURCH HALL

The Rowledge Methodist Church has submitted a grant application to construct a toilet for people with disabilities and a minilift to give access to the toilet. The hall already has good disabled access to the hall, but currently has no disabled toilet. The hall meets a range of different needs to the Rowledge Village Hall which is fully utilised. Once the toilet and lift are installed, the church hall propose to expand the community use of the hall, particularly as a meeting place for the elderly and to form an advice centre including provision of chiropody, an adult education centre, a U3A venue and day care facilities. Approximately 50% of the use of the hall is for community use and 50% church use.

The total cost of the work is 18,000, with a grant request from Waverley Borough Council and Surrey County Council of 6,000 each. The Methodist church will contribute the remaining one third funding.

Officer Comment

The proposed project will provide improved facilities for existing users and will enable the church to widen the community use of the hall. The requested contribution is small in comparison to the likely community benefits.

ST PETER’S CHURCH HALL, HASCOMBE

The St Peter’s Church Hascombe Appeal have submitted a grant application to refurbish the church vestry and construct a new community/Parish room with toilet, kitchen and disabled access. The construction will be an extension of St Peter’s Church, which is located in the centre of Hascombe.

The village is a small rural community, which currently has a village hall but has lost a number of facilities including the village shop, post office and school. In addition, the Rector’s house was sold recently resulting in the loss of toilet and kitchen facilities previously used by the church.

The total cost of the project is 225,000 with a grant request from Waverley Borough Council and Surrey County Council of 15,000 each. The church have secured 130,000 from local fundraising and propose to submit a lottery application for 60,000.


Officer Comment

The village currently has a village hall, providing community facilities. The proposed refurbishment and construction will largely benefit the church community in terms of providing a new toilet and kitchen facilities.

MEADROW UNITARIAN HALL, GODALMING

The Meadrow Unitarian Chapel hall Project Group has submitted a grant application to provide toilet facilities and easier access to the hall for disabled people. The application covers 3 elements as follows:

o refurbishment of existing toilet facilities to provide an additional toilet for disabled persons and to provide baby changing facilities;

o provision of an external ramp to the hall; and

o enlargement and resurfacing of existing parking area to provide adequate and accessible parking for all users.

Total cost of the work is 28,964, with a grant request from Waverley Borough Council and Surrey County Council of 9,650 each. The hall will contribute the remaining 9,650.

Officer Comment

The hall is separate from the church with its own management committee consisting of 60% members of the church and 40% representatives from the wider community. The hall is currently only being used 40% of the time. As a result, the Committee undertook a survey of 100 local organisations to obtain details of how the hall could be improved to attract greater usage. A 70% response rate indicated a number of improvements, including the proposed work itemised in the grant application.

1ST WITLEY SCOUT HALL

The 1st Witley Scout Group have submitted an application for 40,000 funding from Surrey County Council under the Community Buildings Grant Scheme and an application for funding from Waverley under the Matched-Funding Provision. The applications are being treated as one, with details of the application are provided within the Matched-Funding Schemes.