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Meeting of the Community Overview and Scrutiny Committee held on 21/05/2002
Sponsored Organisation Scheme: Grant Eligibility, Criteria and Timetable for 2003/04 Applications



The purpose of this report is to consider the grant criteria and timetable for assessing applications to the sponsored organisation scheme for 2003/04. The resource, environmental, community safety and “Opportunities for All” implications are referred to in the body of the report.
APPENDIX E

WAVERLEY BOROUGH COUNCIL

COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE – 21ST MAY 2002

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Title:
SPONSORED ORGANISATION SCHEME:
GRANT ELIGIBILITY, CRITERIA AND TIMETABLE FOR 2003/04 APPLICATIONS

[Wards Affected: All]
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Summary and Purpose

The purpose of this report is to consider the grant criteria and timetable for assessing applications to the sponsored organisation scheme for 2003/04. The resource, environmental, community safety and “Opportunities for All” implications are referred to in the body of the report.

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Introduction

1. At the Policy and Resources Committee held on 4th July 2000, the establishment of the sponsored organisation scheme was approved. The scheme was established to formalise the revenue funding support to community and voluntary organisations working in partnership with Waverley to deliver essential services.

2. Applications are made in two stages. Initially each organisation applies to become a sponsored organisation which recognises their role in providing services in partnership with Waverley or providing services that Waverley would otherwise have to supply. At the next stage, each approved sponsored organisation then makes an annual application for funding.

Background

3. In the first year of operation (2001/02), all the organisations previously receiving revenue support from Waverley applied and were successful in being awarded sponsored organisation status. These organisations also made their applications for funding and awards were made up to the total value of 539,471.

4. In August 2001, each approved sponsored organisation was invited to submit its funding bid for 2002/03 by 24th September 2001. In addition, the Council agreed that in 2002/03 the scheme be opened up to new organisations to ensure equity of access to Council funding.

5. A consultation meeting with sponsored organisations was held in September 2001 to provide details of the grant scheme and to obtain feedback from the organisations.

6. Funding applications were received from 42 organisations, including 6 new organisations, of which 2 were approved for inclusion in the Sponsored Organisation Scheme. The total funding requested from the approved organisations amounted to 671,187. In total, 38 Sponsored Organisations were awarded funding in the current financial year (2002/03) totalling 545,750.

7. As the scheme is open to new organisations, there will inevitably be increasing demands on the finite resources available and the decision-making process of awarding grants will become ever more challenging.

8. Officers representing each of the service areas covered by the sponsored organisation scheme have developed draft aims, eligibility and grant criteria, together with the timetable for 2003/04 applications for consideration by the Overview and Scrutiny Committee. These are detailed in the report.

Sponsored Organisation Scheme Aims

9. The principal aim of the sponsored organisation scheme is ‘to provide financial support for the ongoing revenue costs of voluntary and charitable organisations that are delivering high priority services for the benefit of Waverley residents in partnership with the Council’.

Eligibility

10. Organisations eligible to receive funding under the sponsored organisation scheme would need to meet the following criteria:- Criteria

11. Eligible applications will be assessed against the degree to which they meet the following service criteria. A scoring system similar to that used for the matched funding provision will be used to assess these criteria:
Timetable

12. It is proposed that existing and potential new Sponsored Organisations are invited to apply for funding for the financial year 2003/04 in 2002 with a closing date for applications of 5pm on Monday 16th September 2002.

13. A meeting with existing and potential new Sponsored Organisations to provide support in the application process will be held in late August/early September 2002.

14. All the applications submitted will be assessed and scored against the Sponsored Organisation Scheme eligibility and service criteria as detailed in paragraphs 10 and 11 above. The assessments will be undertaken by officers within each of the relevant service departments.

15. Applications and assessment results will be considered by Management Board on 9th October 2002, by the Overview and Scrutiny Committees in October and November and by the Executive 10th December 2002.

16. Applicants will be notified of the outcome of the applications in writing after the Council meeting in February 2003, for funding from April 2003 to March 2004.

‘Opportunities for All’ Implications

17. The grant scheme will be promoted to existing and potential new sponsored organisations to ensure equity of opportunity for funding. Assistance with the application process will be available to all organisations. Where appropriate, organisations will need to demonstrate that they have an equal opportunities policy.

Environmental and Community Safety Implications

18. Where appropriate, organisations will need to demonstrate that they have child protection policies and appropriate levels of insurance.

Resource Implications

19. The application timetable will enable the Sponsored Organisation application requests to be considered in the budget process. In 2002/03, 545,750 was awarded to 38 Sponsored Organisations. In preparing the budget for 2003/04, officers will assume that the same sum will remain available, subject to Members’ preferences in the budget process.

Recommendation

It is recommended that the Overview and Scrutiny Committee commends to the Executive that:

1. the application eligibility and grant criteria for the Sponsored Organisations Scheme, a set out in paragraphs 10 and 11 above, be approved; and

2. the proposed timetable for applying for Sponsored Organisation funding for 2003/04, as set out in paragraphs 12 – 16 above, be approved.

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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
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CONTACT OFFICER:

Name: Wendy Varcoe Telephone: 01483 523093
Email: wvarcoe@waverley.gov.uk
comms/o&s2/2002-03/011 28365