Waverley Borough Council Committee System - Committee Document
Meeting of the Community Overview and Scrutiny Committee held on 18/06/2007
MINUTES of the MEETING of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE
held on 18th June 2007
(To be read in conjunction with the Agenda for the meeting)
Mr C R Baily
Mr S J O’Grady
Mrs G M Beel
Mrs J Rawlings +
Mrs E Cable
Mrs C E Savage
Mr M Causey
Mrs N Warner-O’Neill
Mr S P Connolly
Mr K Webster
Mr V Duckett
Mr R A Welland
Mrs P Ellis
Mrs L Wheatley
Mrs J P Hargreaves
Mr C A Wilson
Mr J P Hubble
Miss P Wright +
Mrs C King
+ Tenants’ Panel Representatives
Mr K Reed spoke on Agenda Item 10, Appendix C
ELECTION OF CHAIRMAN
(Agenda Item 1)
RESOLVED that Mr V Duckett be elected Chairman of the Committee for the Council year 2007/08.
ELECTION OF VICE-CHAIRMAN
(Agenda Item 2)
RESOLVED that Mrs N Warner-O’Neill be elected Vice-Chairman of the Committee for the Council year 2007/08.
(Agenda Item 4)
The Minutes of the meeting held on 12th March 2007 were confirmed and signed.
APOLOGIES FOR ABSENCE
(Agenda Item 5)
Apologies for absence were received from Mr M Causey, Mr V Duckett, Mr J P Hubble and Mrs J Rawlings.
DISCLOSURE OF INTERESTS
(Agenda Item 6)
Mr C A Wilson declared a personal interest in Item 9 – Developing a Work Programme – as a volunteer driver for the Meals on Wheels service.
EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
(Agenda Item 8, Appendix A)
The Committee received and noted the four-month rolling programme adopted by the Executive on 12th June 2007.
DEVELOPING A WORK PROGRAMME
(Agenda Item 9, Appendix B)
It had been the practice of the Community Overview and Scrutiny Committee to have a forward work programme of its own, in addition to maintaining an oversight of the Executive’s Four Month Rolling Programme. Members noted the areas under the remit of this Committee and those areas previously included in the Committee’s work programme. At the last meeting of the Committee it had been agreed that an in-depth review be carried out into the potential changing role of Day Centre services over the next 10 years. Members noted the scope of the review, the key questions to be addressed and the outline timetable.
The following members indicated that they would like to serve on the Sub-Committee: Mrs E Cable, Mr V Duckett, Mrs P Ellis, Mrs C King and Mr C A Wilson.
Members were also advised that they would be contacted within the next few weeks to submit their suggestions for one other in-depth review in 2007-08. The list would then be collated and considered at the next meeting on 10th September.
RESOLVED that the Committee
1. appoint Mrs E Cable, Mr V Duckett, Mrs P Ellis, Mrs C King and Mr C A Wilson as members of a Day Centres Review Sub-Committee; and
2. develop a work programme for 2007/08.
DOUBLE-GLAZING PROGRAMME FOR HOUSING REVENUE ACCOUNT PROPERTIES
(Agenda Item 10, Appendix C)
The Committee noted that the recently elected administration had committed to providing 1,000 council homes with double-glazing over the next two years. Members had been asked to pass on comments on those proposals to the Executive in order that they may consider the implications and make resources available to deliver this commitment. The report also noted the financial implications on the Housing Revenue Account (HRA) Capital Programme.
In order for local authorities to meet the Government’s Decent Homes Standard (DHS) by 2010, homes would have to meet certain criteria. The Council’s Stock Condition Survey showed that by 2010 some 1,071 of the Council’s 5,012 dwellings would fail the DHS for the windows component.
The Committee had been made aware that the Council was unable to meet the DHS due to the Government’s financial constraints on the HRA and therefore it had to prioritise work required to its homes. The Council had targeted its HRA capital programme at Health and Safety, followed by high-priority work and then decent homes works.
Members noted at Annexes 2 and 3 of the report how the current Capital Programme would need to be redrafted to accommodate the expenditure.
It was recognised that a judgement had to be made on how to spend scarce resources and at the same time take into account tenants’ expectations and preferences. A survey in 2003 had indicated that 46% of Council tenants wanted window improvements and tenants’ comments would be passed to the Executive following discussion of the report at the Member/Tenants Special Interest Group.
The Committee had been made aware that there would not be sufficient resources to double-glaze all homes and discussion took place on the criteria to prioritise which homes should be included in the programme. Members determined that the list of criteria should be looked at as a whole, and not in any particular order, and that the report be revised to reflect this.
RESOLVED that the above comments be passed to the Executive to assist in its determinations and that the Executive be recommended:
1. to start a programme of double-glazing 1,000 HRA dwellings;
2. that the HRA Capital Budget for 2007/08, 2008/09 and 2009/10 be redrafted as at Annexes 2 and 3; and
3. officers use the criteria as revised and set out at paragraph 16 of the report for determining the homes that are to be doubled-glazed.
STATUS SURVEY RESULTS SUMMARY 2006/07
(Agenda Item 11, Appendix D)
The Committee considered the results of a tenant satisfaction survey which the Council was required to conduct every three years. The survey had been carried out at the beginning of the year amongst a random sample of 50% of tenants, with a response rate of 52%.
Members noted that there had been a slight fall in satisfaction rates in some areas, but that every effort would be made to improve.
RESOLVED that the findings of the survey be noted.
VOIDS MONITORING REPORT
(Agenda Item 12, Appendix E)
The Committee considered the regular monitoring report that showed the number of Housing Revenue Account permanent dwellings vacant as at 31st March 2007. Members noted that the figures had been broken down by length of time, void and reason for being void in line with the monitoring information provided to the Department for Communities and Local Government.
RESOLVED that the report be noted.
RENT ARREARS MONITORING REPORT
(Agenda Item 13, Appendix F)
The Committee received the Rent Arrears Monitoring Statement.
RESOLVED that the report be noted.
There being no matters needing to be dealt with in exempt session, the Chairman declared the meeting closed.
The meeting concluded at 8.40 pm.
comms\o&s2\2007-08\011 - minutes 180607.doc