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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 01/09/2003
Minutes




27

MINUTES of the MEETING of the EXECUTIVE held on 1st September 2003

(To be read in conjunction with the agenda for the meeting)
Mr C C E Slyfield (Chairman)*Mr J E Robini
*Mr S D Edge (Vice-Chairman)*Mrs C E Savage
*Miss G B W Ferguson*Mr V K Scrivens
*Mr B Grainger-Jones*Mr S D Steel
*Mr C H Mansell
* Present
Mr P D Harmer attended to speak on agenda items 9, 10 and 19 (Minutes Nos. 83, 84 and 93) whilst Mr R J Gates and Mr M W Byham attended to speak on agenda item 9 (Minute No. 83). Also in attendance were Mr B A Ellis, Mrs P M Frost, Mr P B Isherwood, Mr A Rayner and Mr J R Sandy.

76. MINUTES (Agenda Item 1)

The Minutes of the Meeting held on 21st July 2003 were confirmed and signed.

77. APOLOGIES FOR ABSENCE (Agenda Item 2)

An apology for absence was received from the Chairman, Mr C C E Slyfield.

78. DISCLOSURE OF INTERESTS (Agenda Item 3)

The Chief Executive declared a personal and prejudicial interest in Agenda Item 14 (Minute No. 88), Meals-on-Wheels, and left the meeting for the debate and vote on this item.

79. EXECUTIVE – FOUR MONTH ROLLING PROGRAMME (Agenda Item 5)

RESOLVED that the 4-month rolling programme of key decisions be agreed and adopted, subject to Item 4 under Planning, Major Projects and Transport being amended to read “Car Parking Standards for New Development”.

80. NOTICE OF MOTION (Agenda Item 6)

In accordance with Procedure Rule 12.1, Mr P D Harmer submitted a notice of motion to the Council Meeting on 29th July 2003. The Council had agreed to refer the motion (set out in full in the agenda summary pages) to the Executive for consideration.

RESOLVED to RECOMMEND that the Council notes the motion from Mr Harmer and further:-

1. notes that the European Constitution referred to in the motion has not yet been agreed by treaty at an EU Heads of State Summit and any action at this stage is premature;

2. notes that any issues of consequence for Waverley Borough Council that emanate from any EU Constitution eventually proposed will be common with all other local authorities and that it is appropriate therefore for representations on any such issues to be made collectively through the usual channels of the Local Government Association; and

3. agrees to reiterate that it believes that the efforts of Waverley Borough Council should concentrate on work within Waverley improving local services and attaining value for money and considers it an unhelpful use of Waverley resources to seek to use the Council and its officers' time to fight party politically motivated national campaigns.

81. FINANCIAL STRATEGY (Agenda Item 7)

RESOLVED that:-

1. the first draft Financial Strategy 2003-2006 and the issues raised in it be noted; and

2. after incorporating comments from the Finance Seminar on 22nd September and the Corporate Overview and Scrutiny Committee, the Financial Strategy be reconsidered at the 30th September meeting of the Executive before a recommendation is made to Council for its adoption.

82. TREASURY MANAGEMENT POLICY REVIEW (Agenda Item 8)

RESOLVED that the report on this matter be noted.

83. CAR PARKING TARIFFS REVIEW (Agenda Item 9)

RESOLVED that the report on Pay and Display and Contract parking charges be referred for consideration to the Environment and Leisure and Corporate Overview and Scrutiny Committees at their September meetings and that they be advised of the Executive’s view that these should be increased with effect from 1st November and asked for proposals to achieve the increase.

84. RE-CYCLING – SERVICE OF DIFFICULT TO REACH PROPERTIES (Agenda Item 10)

1. the implementation programme for the extension of kerbside recycling to 2,500 difficult to reach properties in Waverley, as set out in paragraph 4 of the agenda report, be approved; and


2. the Director of Environment and Leisure be authorised, subject to Council approval to a supplementary estimate, to enter into the necessary arrangements (including any further contractual variations) with Arkeco Environmental Services to deliver such additional recycling services. 85. RIVERSIDE, FARNHAM (Agenda Item 11)

RESOLVED that a first resolution in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992 be approved to enable planning applications to be made in respect of Option 1 (submitted drawing P/05 showing a proposal for the relocation of the tennis club with five courts and a small clubhouse with parking for 300) and Option 2 (submitted drawing P/09 showing a possible location for the bowls club) at Riverside, Farnham.

86. PROPOSED AFFORDABLE HOUSING DEVELOPMENT – CRANLEIGH (Agenda Item 12) 1. the report on this matter be received and officers asked to undertake a consultation exercise on the proposals to develop an affordable housing scheme on land to the rear of Wyphurst Road, Cranleigh;

2. officers report back on the results of the consultation exercise, to be undertaken in September 2003; and

3. the Community Overview and Scrutiny Committee be asked to consider the content of this report and advise the Executive of its views.

87. WINTERWATCH PROPOSALS FOR 2003/04 (Agenda Item 13)

RESOLVED that:-

1. the proposed use of Brightwells House, Farnham, for the Winterwatch Project 2003/04, be approved; and

2. a grant of up to 23,000 for the running costs of the project be made and that this be met from within the existing budget for this purpose.

88. MEALS ON WHEELS – DEVELOPING A PRICING MECHANISM FOR THE LONGER TERM (Agenda Item 14)

RESOLVED that the following course of action be approved:

89. OAKBRAES, GODALMING (Agenda Item 15)

RESOLVED that:-

1. the proposal to dispose of Oakbraes be approved in principle;

2. Contract Procedure Rule A108 be waived to enable Bernard Grinstead Architects to be appointed to draw up plans for a development on the Oakbraes site which will maximise the capital value of the site; and

3. once plans have been drawn up, a further report be made to the Executive to progress matters further.

90. REPLACEMENT FOOTBRIDGE, MOAT LODGE, CRANLEIGH (Agenda Item 16)

RESOLVED that Regulation 3 of the Town and Country Planning General Regulations 1992 be invoked to allow any necessary planning and Listed Building applications to be submitted for the repair or replacement of the footbridge at Moat Lodge, as shown on the plans displayed.

91. EXTENSIONS TO PROPERTIES FOR DISABLED RESIDENTS – 33 AMBERLEY ROAD AND 7 MILFORD LODGE, MILFORD (Agenda Item 17)

RESOLVED that:-


1. Regulation 3 of the Town and Country Planning General Regulations 1992 be invoked to allow a planning application to be submitted for the following (as identified on the plans displayed):

33 Amberley Road – ground floor extension and alterations to provide wheelchair accessible ground floor bedroom, shower room and living accommodation.

7 Milford Lodge – ground floor extension to a bungalow to provide walker accessible bedroom, bathroom, kitchen and living accommodation; and

2. the officers explore with Surrey County Council Social Services the possibility of obtaining funding assistance for these works.

92. TELECOMMUNICATIONS POLICY (Agenda Item 18)

RESOLVED that:-

1. the Council joins the Local Authorities Telecommunications Group;

2. a telecommunications workshop for members be arranged for the Autumn; and

3. it be noted and confirmed that it is Waverley policy not to agree any proposal for a mast on Waverley owned land under officer delegated powers.

93. SURREY STRUCTURE PLAN (Agenda Item 19)

RESOLVED that the comments set out at paragraph 13 and Annexe 4 of the agenda report be referred to the Environment and Leisure Overview and Scrutiny Committee on 15th September to consider the Council’s draft response to the Surrey Structure Plan “Pre-EiP (Examination in Public)” changes.

94. REVIEW OF POLICIES AND PROCEEDINGS FOR DISPOSAL OF SMALL PARCELS OF LAND (Agenda Item 20)

RESOLVED that a report on this matter be referred for consideration to the Corporate Overview and Scrutiny Committee on 23rd September.

95. SPECIFIC REQUESTS INVOLVING SMALL PARCELS OF LAND DEFERRED FROM 3RD JUNE AND 21ST JULY MEETINGS (Agenda Item 21)

(a) Proposed sale of land adjacent to 42 Cherry Tree Lane, Godalming


(b) Proposed sale of land adjacent to 20A Sunvale Avenue, Haslemere

(c) Proposed sale of land adjacent to 2 Squirrels Close, Binscombe

RESOLVED that the request to purchase the land outlined on the submitted plan be not acceded to but that the detailed decision on any possible licence or lease of the land be delegated to the Director of Planning and Development, after consultation with the Chairman and Vice-Chairman of the Executive.

96. EAST STREET REGENERATION – CREST NICHOLSON CONSULTATION AND OTHER PUBLIC VIEWS (Agenda Item 22)

RESOLVED that the outcome of the recent public consultation exercise and additional information supplied by portfolio holders, including representations from the Campaign for East Street Evaluation, be received and noted.

97. SURREY LOCAL GOVERNMENT ASSOCIATION (SLGA) – NOMINATIONS TO OUTSIDE BODIES (Agenda Item 23)

RESOLVED to authorise the Chief Executive, after consultation with the Chairman and Vice-Chairman, to agree the names (if any) to go forward to the SLGA as this Council’s nominees to serve on the outside bodies identified.

98. ACTION TAKEN SINCE LAST MEETING (Agenda Item 24)

RESOLVED that the action taken by the Chief Executive, after the appropriate member consultation, as set out in the Register of Decisions, be noted.

99. EXCLUSION OF PRESS AND PUBLIC

RESOLVED that pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in paragraph 9 of Part 1 of Schedule 12A to the Act:

Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

100. LITTLEMEAD INDUSTRIAL ESTATE, CRANLEIGH (Agenda Item 26)

RESOLVED that:-

1. the freehold of the Littlemead Industrial Estate be sold to the company referred to and for the sum indicated in (Exempt) Appendix T to the agenda; and

2. all other incidental/associated matters be determined by the Property and Development Manager, where appropriate in consultation with the Chief Executive.

The meeting concluded at 8.28 pm.

Chairman

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