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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 11/10/2005
IMPLEMENTATION OF CHANGES TO THE WASTE COLLECTION SERVICE



Summary & Purpose
In July 2005, the Council approved major changes to the waste collection service in the Borough. These changes include a move to alternate-weekly collections of recyclable materials and residual waste, the introduction of a kerbside collection of plastic bottles and the implementation of a subscription garden waste service. The Council agreed that additional resources will be necessary to ensure the successful implementation of the changes. This report sets out officers’ proposals for these resources and requests that the Council approves an outline staffing structure.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
Positive
Positive
Positive
N/A
Positive
Positive



APPENDIX L
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 11TH OCTOBER 2005
_________________________________________________________________________
Title:

IMPLEMENTATION OF CHANGES TO THE WASTE COLLECTION SERVICE
[Wards Affected: N/A]
_________________________________________________________________________
Note pursuant to Section 100B(5) of the Local Government Act 1972

This report contains exempt information by virtue of which the public is likely to be excluded during the item to which the report relates, as specified in paragraph 8 of Part I of Schedule 12A to the Local Government Act 1972, namely:
_________________________________________________________________________
Summary and purpose:

In July 2005, the Council approved major changes to the waste collection service in the Borough. These changes include a move to alternate-weekly collections of recyclable materials and residual waste, the introduction of a kerbside collection of plastic bottles and the implementation of a subscription garden waste service. The Council agreed that additional resources will be necessary to ensure the successful implementation of the changes. This report sets out officers’ proposals for these resources and requests that the Council approves an outline staffing structure.
_________________________________________________________________________
Quality of life implications – social, environmental & economic (sustainable development):

Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe, Healthy and Active Communities
Local Economy
Positive
Positive
Positive
Positive
n/a
Positive
Positive

E-Government implications:

There are no direct e-government implications arising from this report.

Resource and legal implications:

The report of the Waste Management SIG to the Council in July 2005 set out detailed financial models for the options considered by the SIG. The alternate-weekly option approved by the Council is estimated to generate annual savings over the 7-year life of the waste management contract. The report also included estimates of one-off set up and implementation costs necessary to introduce and promote the new service.

Based on the experience of other comparable local authorities that have implemented similar changes, the Council approved the options with indicative implementation costs of up to a maximum of 500,000. The costs will be managed within this total and it may be necessary to utilise flexibility as estimated costs become known. These costs will be recovered from the ongoing contract savings. Officers will seek external funding for the development and promotion of the new service.
_________________________________________________________________________
Introduction and Background

1. In Spring 2005, the Waste Management Special Interest Group considered options for significantly increasing Waverley’s recycling rate. This work concluded in July 2005 with the Council agreeing to change the current waste collection arrangements and move to an alternate weekly collection of recyclable materials one week and residual waste the next week, for all properties in the Borough.

2. The Council also agreed that plastic bottles should be added to the recyclable materials that are collected and that a subscription garden waste service be introduced. It is proposed that the new service is phased in from April to July 2006. Clearly, these changes present a major challenge to the Council to manage the transition and support and encourage the 50,000 householders across the Borough in the change.

3. The Waste Management SIG stressed to the Council the need to have a robust and properly resourced implementation process to ensure the successful transition to the new arrangements. The SIG received presentations and information from other comparable local authorities that have implemented similar changes. It is estimated that the cost of promoting and implementing the changes will be up to 500,000. This figure is based on the need for an additional 10 temporary members of staff, plus costs of accommodation, equipment and support. There will also be costs of printing and distributing guidance and literature to inform and support householders during the transition period, and the costs of running a promotion and awareness campaign.

4. The Council also approved a separate sum for the costs of additional containers and garden waste sacks that will be necessary under the new arrangements.

Staffing and Other Costs

5. A schedule of the estimated costs is shown at (Exempt) Annexe 1. The non-staff costs total 165,000 and include:

- the printing and distribution of guidance and literature before, during and after the transition period.
- temporary accommodation, phones, travel, equipment and other officer support costs
- The cost of a comprehensive promotion and awareness campaign

Approximately 95,000 of this total is likely to be spent in 2005/06 in preparation for the beginning of the phased implementation.

6. The biggest single cost of the implementation is staffing. It is important to have sufficient staff in the lead-up to the phased changes, then to ensure the peak of resource during and immediately after the implementation period to manage the tail-off support to householders. It is estimated that the staffing requirement will be up to 275,000. This figure is based on the proposed ‘phasing in’ of the staff required as set out in Annexe 2. The estimated requirement is up to a maximum of 600 staff weeks.

7. The proposal is for 10 temporary posts on the same grade, pay band 9, with the exact starting pay points according to experience and the extent to which the candidates meet the person specification. The pay point will be in the range 9e1 to 9a. All posts will be for a fixed period but each individual’s contract period may vary according to the point in the implementation timetable that they are appointed. For the purpose of costing the staff costs, a mid-point 9c has been used. Including staff oncosts, the proposed 600 staff weeks will cost 267,000.

8. The staffing plan in Annexe 2 shows that the staff cost in 2005/06 will be in the region of 75,000. With the other costs referred to in paragraph 5, the total cost in 2005/06 is estimated to be 170,000. Flexibility will be allowed in the phasing of the recruitment to allow for a quicker reduction of staff if the demand for support and assistance subsides quicker than estimated in the staffing plan.

9. Some of the staff will be office-based operating the telephone hotline service and some will be out in the Borough helping householders and liaising with the contractor. Whilst the above figures include an estimated accommodation cost, it is hoped that staff can occupy existing Waverley accommodation.

10. It is proposed to employ a specialist company to manage the promotion and awareness campaign. This procurement will be undertaken in accordance with Waverley’s Contract Procedure Rules. The estimated cost for this work is shown in the (Exempt) Annexe.

Recommendation

That the Executive recommends the Council to:

1. note the proposed implementation plan to accommodate the agreed changes to the waste management service in 2006;

2. agree the appointment of up to 10 fixed-term temporary staff on pay band 9 as described in paragraph 7 to be recruited in line with the staffing plan in Annexe 2;

3. agree that the Director of Environment and Leisure, in consultation with the Director of Finance, procures specialist services to undertake the promotion and awareness campaign, up to the value stated in (Exempt) Annexe 1;

4. approve a supplementary estimate for 170,000 in 2005/06, to be offset by savings in the contract cost; and

5. makes the necessary budgetary provision in the 2006/07 and subsequent budgets in line with the proposals set out in this report, to be offset by savings in the contract costs.
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Background Papers (DoE&L)

Waste Management SIG report to the Executive, 12 July 2005.
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CONTACT OFFICER:

Name: Peter Maudsley Telephone: 01483 523398
E-mail: pmaudsley@waverley.gov.uk

Graeme Clark Telephone: 01483 523236
E-mail grclark@waverley.gov.uk




Comms/Executive/2005-06/124
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