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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 03/06/2003
Minutes



5
MINUTES of the MEETING of the EXECUTIVE held on 3rd June 2003 at 6.30 p.m.

(To be read in conjunction with the agenda for the meeting)
*Mr S D Edge*Mrs C E Savage
*Miss G B W Ferguson*Mr V K Scrivens
*Mr B Grainger-Jones*Mr C C E Slyfield
*Mr C H Mansell*Mr S D Steel
*Mr J E Robini
* Present
Mr R J Gates attended and spoke on Agenda Item 8 (Minute No 7).

Mr P D Harmer attended and spoke on Agenda Item 25 (Minute No 24).

Other members present at the meeting:

Mr M J D Allan, Captain P G Burden, Mr D C Inman, Mr J R Sandy and Mrs J A Slyfield.

1. ELECTION OF CHAIRMAN (Agenda Item 1)

Mr C C E Slyfield was confirmed as Chairman of the Executive for the new Council year.

2. ELECTION OF VICE-CHAIRMAN (Agenda Item 2)

Mr S D Edge was confirmed as Vice-Chairman of the Executive for the new Council year.

3. MINUTES (Agenda Item 3)

The Minutes of the Meeting held on 1st April 2003 were confirmed and signed.

4. APOLOGIES FOR ABSENCE (Agenda Item 4)

There were no apologies for absence.

5. DISCLOSURE OF INTEREST (Agenda Item 5)

Mr J E Robini declared a general personal interest in Agenda Item 10 (Community Strategy) – page 40. He remained in the Chamber when this item was discussed.

6. EXECUTIVE – FOUR MONTH ROLLING PROGRAMME (Agenda Item 7)

RESOLVED that the officers be asked to review the 4-month rolling programme of key decisions for Waverley Borough Council to reflect the new administration’s priorities.


7. STARTING TIME OF COUNCIL MEETINGS AND PUBLIC QUESTION TIME (Agenda Item 8)

RESOLVED that the officers be asked to report to the next meeting with any necessary draft revisions to the Council procedure rules, on a change of starting time for meetings to commence at 7.00 p.m. and proposals for public question time, as from September 2003.

8. MONTROSE HOUSE, FARNHAM (Agenda Item 9)

RESOLVED that consideration of this matter be deferred to allow the officers to report further.

9. LOCAL AUTHORITY SOCIAL HOUSING GRANT (LA SHG) – UPDATE (Agenda Item 10)

RESOLVED that the matter be noted and that there be a further report when the position becomes clearer later this year.

10. COMMUNITY STRATEGY – UPDATE (Agenda Item 11)

RESOLVED that the first edition of the Waverley Community Strategy be adopted for consultation and that the Council considers its response at a future meeting.

11. PROPOSED RESTORATION OF CARRON POND IN FARNHAM PARK (Agenda Item 12)

RESOLVED that

1. authority be given for submission of a planning application for the restoration of the Carron Pond at Farnham Park, in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992; and

2. subject to receipt of planning permission, approval be given to enable the project to proceed and if the grant funding is not forthcoming, the Officers report further.

12. ACCESS TO BUILDING PLOT ADJOINING OAK TREE HOUSE, DUNSFOLD COMMON, DUNSFOLD (Agenda Item 13)

RESOLVED that this matter should proceed in accordance with the proposal outlined in (Exempt) Annexe 2 to Appendix G.

13. PROPOSED SALE OF LAND ADJACENT TO 42 CHERRY TREE LANE, GODALMING (Agenda Item 14)

RESOLVED that this matter be deferred for a site visit and that the officers be asked to report on a review of policy for sale of small parcels of land.

14. SALE OF LAND ADJACENT TO 20A SUNVALE AVENUE, HASLEMERE (Agenda Item 15)

RESOLVED that this matter be deferred for a site visit and that officers be asked to report on a review of policy for sale of small parcels of land.

15. LAND AT 2 WEYSIDE COTTAGES, BRAMLEY (Agenda Item 16)

RESOLVED that

1. the small piece of land shown as ‘A’ on the submitted plan be sold to the owner of 2 Weyside Cottages, as well as extinguishing the Council’s right of way across land shown dotted on the plan;

2. the owner of 2 Weyside Cottages be responsible for the Council’s legal costs; and

3. other terms and conditions be negotiated and concluded by the Property and Development Manager.

16. SALE OF LAND ADJACENT TO 2 SQUIRRELS CLOSE, BINSCOMBE (Agenda Item 17)

RESOLVED that consideration of this matter be deferred.

17. RE-APPOINTMENT OF SPECIAL INTEREST GROUPS (SIGs), RECOMMENDATIONS OF THE NEW CONSTITUTION SIG AND APPOINTMENT OF EMPLOYERS NEGOTIATING TEAM – 2003/04 (Agenda Item 18)

(a) Special Interest Groups

(i) Member/Tenants’ (8 Waverley)
(ii) Godalming Leisure Needs (7 Waverley)

(iii) East Street, Farnham Regeneration (4 Waverley)

(iv) Waste Management Review (8)

(v) Local Plan (inc Milford Hospital Supplementary Planning Guidance (SPG) (8)

(vi) Planning Services (8)

(vii) Cultural Strategy (5 Waverley)

(viii) New Constitution (8)

(ix) Dunsfold Aerodrome SPG (10)

(x) Hindhead SPG (7)

RESOLVED that the question of re-appointing the above SIGs (ii) – (x) for the Council year 2003/04 be deferred pending a review by the Officers of the Rolling Programme.

(b) New Constitution SIG Recommendations (see (viii) above)

RESOLVED that consideration of the SIG proposals be deferred for a period of six months to afford new members time to settle in and develop.

(c) Joint Negotiating Committee (JNC) for Pay and Conditions - Employers Negotiating Team (6)

RESOLVED that the following members be appointed to serve on the Employers’ Negotiating Team for 2003/04:

18. APPOINTMENT OF REPRESENTATIVE ON SURREY LOCAL GOVERNMENT ASSOCIATION (SLGA) AND NOMINATIONS TO OTHER BODIES (Agenda Item 19)

RESOLVED that Mr C C E Slyfield be appointed as the Borough Council’s representative (with Mr S D Edge as reserve) on the Surrey Local Government Association in 2003/04 and that nominations for consideration for appointment by the Association to the bodies indicated below also be approved:

              Three Year Term

              Surrey Historic Buildings Trust
Nominees
    Mr M J Blower
                Annual Appointments
                Advocacy Mediation Investigation Service
                Community Safety Strategy Group
    Management Committee of Victim Support Surrey
                High Sheriff’s Award
    SCC Pension Fund – Investment Advisors Group (2)
                Surrey Economic Partnership
                Territorial Army Volunteer Reserve
    Mrs P N Mitchell
    Mr J E Robini
    Mrs J R Keen
    Mr V Duckett
    None
    Mrs P N Mitchell
    Miss G B W Ferguson

    19. REPRESENTATIVES ON OTHER KEY OUTSIDE BODIES (Agenda Item 20)

    RESOLVED that the following appointments be approved:

    Local Government Association Rural Commission

    Mr C C E Slyfield; Mr S D Edge - reserve; Mr P D Harmer (non-voting observer).

    South East England Regional Assembly (SEERA)

    Mr C C E Slyfield; Mr S D Edge - reserve

    South East Employers

    Mr S D Edge; Mr S D Steel - reserve


    Farnham Youth Project

    (a) Management Committee (deferred)

    (b) Trust (deferred)

    Surrey Sport

    Mr B Grainger-Jones

    First Step Housing Company

    Ms M Taylor

    Surrey County Council Local Committee
    Godalming CPZ Task Group

    (Names to be supplied by Group Leaders and authorised by way of Chief Executive’s decision)

    20. TREASURY MANAGEMENT - BORROWING AND INVESTMENT TRANSACTIONS AND PERFORMANCE MEASUREMENT (Agenda Item 21)

    RESOLVED that the report on this matter be approved.

    21. REPORT OF THE MEMBER/TENANTS’ SPECIAL INTEREST GROUP (Agenda Item 22)

    RESOLVED that the report on this matter be noted.

    22. ACTION TAKEN SINCE LAST MEETING (Agenda Item 23)

    Two actions were reported under this heading:-

    23. EXCLUSION OF PRESS AND PUBLIC

    RESOLVED that pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in paragraph 9 of Part 1 of Schedule 12A to the Local Government Act 1972 viz:-

    Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.


    24. PROPOSED SALE OF FREEHOLD PREMISES, WEYBOURNE ROAD, FARNHAM (Agenda Item 25)

    RESOLVED that the action proposed be as set out in the exempt annexe to these minutes.

    The meeting concluded at 7.25 pm.

    Chairman

    comms/exec/2003-04/130
    36418