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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 13/06/2006
REVISED AGENDA




Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 2nd June 2006



To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)


Membership of the Executive
      Miss G B W Ferguson (Chairman)
Mr C H Mansell
      Mrs C E Savage (Vice-Chairman)
Mr K T Reed
Mr S D EdgeMr J E Robini
Mr B Grainger-JonesMr V K Scrivens
      Mr P Haveron

Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

ROBIN PELLOW

Head of Committee and Member Services




[The meeting will be webcast and can be viewed by visiting
http://www.waverley.ukcouncil.net/.]

*This meeting will be preceded by an informal open question time, commencing at 6.45 p.m.


REVISED AGENDA


NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting of the Executive held on 16th May and of the Special Executive Meetings held on 17th May and 5th June 2006 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to the following questions received from members of the public, notice of which has been given in accordance with Procedure Rule 10:-

i. from Mrs A Cooper of Farnham:-

"As a point of information, following the meeting of the Environment and Leisure Overview and Scrutiny Committee on the 23rd May 2006, in response to a question from members, Officers stated that it would cost in the region of seven million pounds to restore the Redgrave Theatre.

May we have a breakdown of estimated costs to substantiate this sum?"

ii. from Mr J Hyman of Farnham:-

"Regarding the 'SPA mitigation' miniplan,

iii. from Mrs A Thurston of Farnham:-

"Now that the Farnham Health Centre has been acquired by Waverley Borough Council, the matter can no longer be considered a commercially sensitive issue. How much did Waverley pay for the site, and more importantly, where did this money come from?"

5. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.

6. TREASURY MANAGEMENT
[Wards Affected: N/A]

The purpose of the report at Appendix B is to summarise Waverley’s investment performance for 2005/2006 in accordance with Waverley’s Treasury Management Policy and the Code of Practice on Treasury Management in Local Authorities.

Recommendation

It is recommended that the Executive notes the report.

7. STATEMENT ON INTERNAL CONTROL
[Wards Affected: N/A]

Each year Waverley is required to produce a ‘Statement on Internal Control’ (SIC) which sets out the elements of the Council’s internal control framework and identifies any issues that need addressing in the coming year. The 2005-06 statement is attached to the report at Appendix C and was considered by the Corporate Overview and Scrutiny Committee at its meeting on 30th May 2006.

Recommendation

It is recommended that

8. LOCAL AUTHORITY BUSINESS GROWTH INCENTIVES (LABGI) GRANT
[Wards Affected: All]

In the budget report to Council in February 2006, Members were informed of Waverley’s award of Business Growth Incentives Grant of 435,000 for the calendar year 2005. Members agreed to pay the money into the Revenue Reserve Fund and requested that officers report back to a future meeting with more details. The Corporate Overview and Scrutiny Committee, at its meeting on 30th May 2006, made observations on this award of grant – Appendix D refers.

Recommendation

It is recommended that the Local Authority Business Growth Incentive Grant for 2005/2006 be kept in the Revenue Reserve Fund, to be considered further as part of the 2007-2008 budget process.

9. RESTRUCTURING UPDATE – TERMS OF REFERENCE FOR THE REVIEW
[Wards Affected: N/A]

The purpose of the report at Appendix E is to update members on the way forward with regard to restructuring of the Council and to propose Terms of Reference for the review.

Recommendation

It is recommended that

1. the comments of the Corporate Overview and Scrutiny Committee be noted; and

2. the Terms of Reference for the review, as set out at Annexe 1, be recommended to the Council for adoption.

10. LOCAL GOVERNMENT REFORM – LATEST POSITION
[Wards Affected: All]

The report at Appendix F updates members on proposals for developing joint working with other District and Borough Councils in Surrey.

Recommendation

It is recommended that

11. COUNCILLOR TRAINING AND DEVELOPMENT
[Wards Affected: N/A]
The Executive received a report, at its meeting on 4th April 2006, setting out proposals for reviewing training for Councillors, improving its effectiveness and preparing for the induction of new Councillors after the May 2007 elections. This included the use of the South East Employers Charter for Member Development as a framework and guide to best practice.

1. that member development must be supported, with the reservation that demands on member time must be carefully evaluated and that possible resource implications should be researched in more detail; and

2. that the suggestion of a Special Interest Group, to help progress the Charter and achieve member involvement in the process, should be supported.

Recommendation

It is recommended that consideration be given to the establishment of a Special Interest Group to progress the Charter for Member Development and Training.

12. FARNHAM THEATRE COMPANY – PROPOSAL FOR FUTURE THEATRE IN FARNHAM
[Wards Affected: All Farnham Wards]

The report at Appendix G summarises the outcome of a presentation by the Farnham Theatre Association to the Council's Environment and Leisure Overview and Scrutiny Committee at its meeting on Tuesday 23rd May 2006. It sets out the conclusions of the Committee.

Recommendation

The Executive is recommended to support the conclusions of the Environment and Leisure Overview and Scrutiny Committee and to ask the officers to report to a future meeting on what elements of the Farnham Theatre Association consultant report could be used to develop the performing arts in Farnham, and particularly at the Maltings, within the Council's existing arts development policy.

13. EAST STREET FARNHAM REGENERATION – PUBLIC PARKING PROVISION
[Wards Affected: All Farnham Wards]

The purpose of the report at Appendix H is to review the policy on the provision of public parking following the granting of Landlord's consent for the revised Masterplan for the East Street, Farnham Regeneration.

Recommendation

It is recommended to the Council that

1. 300 car parking spaces be constructed at Riverside for temporary and permanent parking needs generated by the East Street Regeneration Scheme; and

2. officers be required to report back to members for final authorisation after the scheme has been worked up and after planning processes, to assess the affordability against the overall East Street Regeneration Scheme.


14. BRIGHTWELLS BOWLS CLUB, FARNHAM – OPTIONS
[Wards Affected: All Farnham Wards]

At its meeting on 17th May 2006, the Council instructed officers to report on options for Brightwell Bowls Club in Farnham as part of the East Street redevelopment proposals. The report at Appendix I outlines the options and invites the Executive to consider which of the options it wishes officers to investigate further.

Recommendation

The Executive is requested to consider the options set out in the report and identify which of these options it wishes officers to investigate further and report back on in July.

15. PLAYGROUND REPLACEMENT PROGRAMME
[Wards Affected: All]

The Council has allocated 358,000 in this year's capital programme and 300,000 and 200,000 in the next two year's draft capital programmes to replace and upgrade some of the 59 play areas it is responsible for. The report at Appendix J sets out the planned programme for this work.

Recommendation

The Executive is recommended to approve the planned programme as set out in Annexe 1 to the report.

16. CORPORATE PLAN
[Wards Affected: All]

Recommendation

17. CONSULTATION RESPONSE TO THE AUDIT COMMISSION: CPA FOR DISTRICT AUTHORITIES
[Wards Affected: All]

In April 2006, the Audit Commission published a consultation document on its proposal for reformed CPA of District Authorities. The report at Appendix L describes the key features of the proposal, and outlines the response to the consultation for Waverley, submitted on 30th May 2006.

Recommendation

The Executive is recommended to note the report.

18. WAVERLEY PERFORMANCE MANAGEMENT PROCESS: 2005/06 FULL-YEAR PERFORMANCE INDICATOR OUTTURN AND BEST VALUE PERFORMANCE PLAN TARGETS
[Wards Affected: All]

The report at Appendix M provides details of Waverley’s performance against target, for the Best Value (‘BVPI’) and Local (‘LoPI’) Performance Indicators, in the financial year 2005/06. Similar reports have already been presented to the Environment and Leisure, Community and Corporate Overview and Scrutiny Committees regarding those indicators within their remits that they had resolved to monitor on a regular basis. A summary of the comments made by the Members of each of these Committees is included in the report.

The paper also sets out officer recommendations for the statutory process of setting targets for these indicators for the next three financial years, through to 2008/09, and the observations of the Overview and Scrutiny Committees in respect of these.

Recommendation

It is recommended that 19. DRAFT SURREY MINERALS PLAN
[Wards Affected: Farnham Weybourne and Badshot Lea; Peperharow]

Recommendation
1. no standard standoff boundaries have been included;

2. there is no safeguarding for rail depots;




20. APPROPRIATE ASSESSMENT OF THE CORE STRATEGY
[Wards Affected: All]

Under the Conservation (Natural Habitats, &c) Regulations 1994, the Core Strategy of the Local Development Framework has to be assessed to ensure that it does not have a significant effect on the Special Protection Areas and Special Area of Conservation within Waverley. (These are wildlife sites of European importance). An Appropriate Assessment has been carried out and is reported at Appendix O and the conclusion is that the Core Strategy will have a significant effect on the sites, but this can be mitigated by enhancing the capacity of Farnham Park.

Recommendation

It is recommended to the Council that the Appropriate Assessment be approved and submitted to the Secretary of State as part of the Core Strategy submission.

21. THAMES BASIN MINIPLAN
[Wards Affected: All]
A Miniplan has been devised to show how mitigation open space could compensate for the impact of additional housing in Farnham, in accordance with the English Nature Delivery Plan for the Thames Basin Heaths Special Protection Area. The report at Appendix P refers.

Recommendation

It is recommended to the Council that the Miniplan be approved and submitted to the Secretary of State with the Appropriate Assessment and the Core Strategy.

22. RYLE ROAD GARAGES
[Ward Affected: Farnham Firgrove]

The report at Appendix Q, which was considered by the Community Overview and Scrutiny Committee at its meeting on 22nd May, recommends that the Council disposes of a parcel of land at Farnham to enable the development of two one bed-flats to be built by Ability Housing Association, which specialises in providing affordable housing for people with disabilities. The ground floor home will be wheelchair accessible. The first floor flat will provide move on accommodation for a person with a learning difficulty, with both to be let on assured tenancies. The Council will receive nomination rights.

Recommendation

It is recommended that

1. the proposal to provide additional affordable homes in Farnham be supported;

2. the disposal of land at Ryle Road, Farnham to Ability Housing Association, Farnham be approved, on terms to be negotiated by the Property and Development Manager to enable the affordable housing scheme for rent to progress; and

3. the capital receipt from the sale of the land be applied towards achieving the Decent Homes Standard in the Council’s remaining housing stock.

23. GODALMING COLLEGE SITE, TUESLEY LANE, GODALMING
[Ward Affected: Godalming Holloway]

The report at Appendix R, which was considered by the Community Overview and Scrutiny Committee at its meeting on 22nd May 2006, recommends using commuted sums held by the Council to support the development of 20 affordable homes at Godalming College. The units will be developed by Mount Green Housing Association and will provide 8 homes for rent and 12 homes for shared ownership.

Recommendation

It is recommended to the Council that a grant of 700,000 be made to Mount Green Housing Association to support the development of affordable housing at the Godalming College site.

24. WAVERLEY BOROUGH COUNCIL HOUSING STRATEGY 2005-2010
[Wards Affected: All]

The report at Appendix S, which was considered by the Community Overview and Scrutiny Committee at its meeting on 22nd May, recommends that members approve the attached draft of the Waverley Borough Council Housing Strategy, which will run from 2005 to 2010.

Recommendation

It is recommended to the Council that the Housing Strategy 2005-2010 be approved and adopted.

25. SITE AT KINGS ROAD INDUSTRIAL ESTATE, HASLEMERE
[Ward Affected: Haslemere Critchmere and Shottermill]

The purpose of the report at Appendix T is to seek members' approval for the lease of a property at Kings Road Industrial Estate, Haslemere.

Recommendation

It is recommended that the proposed lessee be offered a lease of the site at Kings Road Industrial Estate, Haslemere, on the terms and conditions set out in the (Exempt) Annexe to the report, other terms and conditions to be negotiated by the Property and Development Manager.

26. APPOINTMENT TO WAVERLEY CITIZENS ADVICE BUREAU

At the last meeting, members agreed to the appointments to outside bodies for 2006/2007. Members are now being invited to appoint a representative to the new Waverley CAB, in an observer capacity. This appointment will replace the appointments made at the last meeting to the current CABx in Waverley. Any nominations for the appointment will be reported at the meeting.

Recommendation

It is recommended that an appointment be made to the Waverley Citizens' Advice Bureau for 2006/2007.

Background Papers (HCMS)

Notification sent to Group Leaders 2nd June 2006.

27. ACTION TAKEN SINCE LAST MEETING

To note any actions taken by the Head of Paid Service, after the appropriate member consultation, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

28. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item(s) there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of the revised Part I of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

29. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.
For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.
comms/executive/2006-07/047