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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 13/09/2004
STATEMENT OF COMMUNITY INVOLVEMENT



Summary & Purpose
The Local Development Framework Special Interest Group is considering the second draft of the Statement of Community Involvement (SCI) at its meeting on the 2nd September. A report on the outcome of that meeting is to follow.

This report explains the work that the Local development Framework Special Interest Group has undertaken in producing the Statement of Community Involvement.

Waverley has to introduce the Statement of Community Involvement as part of the Local Development Framework. The purpose of the Statement is to show how the Council intends to consult the community, build consensus and engage stakeholders and the public in producing the Local Development Framework.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
N/A
Positive
Positive
Positive
Positive
Positive


APPENDIX D

WAVERLEY BOROUGH COUNCIL
ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE
13TH SEPTEMBER 2004


Title:
STATEMENT OF COMMUNITY INVOLVEMENT
Wards Affected: All]

Summary and purpose:

The Local Development Framework Special Interest Group is considering the second draft of the Statement of Community Involvement (SCI) at its meeting on the 2nd September. A report on the outcome of that meeting is to follow.

This report explains the work that the Local development Framework Special Interest Group has undertaken in producing the Statement of Community Involvement.

Waverley has to introduce the Statement of Community Involvement as part of the Local Development Framework. The purpose of the Statement is to show how the Council intends to consult the community, build consensus and engage stakeholders and the public in producing the Local Development Framework.

Quality of life implications – social, environmental & economic (sustainable development):
Natural Resource Use
Pollution Prevention and Control
Bio-diversity and Nature
Local Environment
Social Inclusion
Safe, Healthy and Active Communities
Local Economy
Positive
N/A
Positive
Positive
Positive
Positive
Positive

The Statement of Community Involvement will benefit Waverley because it will demonstrate clearly how the community will be involved in forming the Local Development Framework.

E-Government implications:
There may be implications for e-government through the use of an interactive web-site.


Resource and legal implications:
No direct implications

Background
1. The Statement of Community Involvement (SCI) is a new requirement under the Town and Country Planning (Local Development) (England) Regulations 2004. The SCI will be the subject of consultation with the public and will be subject to an independent examination.

The Statement of Community Involvement
2. The document comprises two sections: Section 1 covers the consultation arrangements for the Local Development Framework and Section 2 deals with consultation on planning applications.

Section 1 - The Local Development Framework
3. The first part of the document starts with a Vision Statement, which seeks to engage the community in devising the Local Development Framework. This is followed by a list of the Government sources of guidance on how to carry out the Statement.

4. The Local Development Framework is explained briefly and then the reasons for consultation with the community are set out. The Council is committed to consultation and the Government requires it.

5. The possible role of elected Members is set out, particularly involvement at the local level, as well as the decision-making role. There follows a more detailed explanation of the purpose of the Statement of Community Involvement and the objectives.

6. There must be a close relationship between the Community Strategy, the Consultation Strategy and the Statement of Community Involvement, as they all interrelate. This is set out in the document.

7. The next part deals with the different types of Local Development Framework document and how the Council could consult on them. This is followed by the different groups of organisation to be consulted. The intention is to contact all the organisations, including the "hard to reach" groups such as young people, and also the public at large. The stages of consultation are set out in Table 3. This shows that there is to be an early consultation stage with stakeholders and main organisations and then a full consultation stage.

8. The final part of the document deals with reviewing the document annually and with the timetable. The intention is to aim for a Written Representations Inquiry in July 2005. This will require a rapid programme of work for officers and Members alike, but it means that completing the Statement of Community Involvement early will establish at an early stage a sound and consistent approach for the preparation of the Development Plan Documents.

Section 2 - Planning Applications
9. Section 2 sets out the Council's intentions regarding consultation on planning applications, including consultation with adjoining districts in respect of major applications. The first part explains what the Council has to do already in relation to the Regulations and then sets out what the Council does in addition, exceeding the requirements. It will be seen that the Council carries out a notable amount of consultation that is over and above that specified.

10. The next major part considers the concept of seeking to encourage applicants for major development to carry out a pre-application consultation with the community. This would not be a requirement, but it would be made clear that it is in the interests of the developer to comply. There have been a number of instances where this approach has already been adopted by a developer, for example Stocklund Square in Cranleigh. What is new is that the types of development where this approach would be sought are to be specified and the developers will be actively encouraged to adopt this approach.

Early Stakeholder Event: 22nd July 2004
11. An early Stakeholder event took place on the 22nd July 2004. Some 68 people attended the three sessions, representing 50 organisations. There was a general concern about consultation overload/fatigue. A strong preference was expressed by those who attended for short, concise briefings/information, preferably in regular electronic newsletter format, though it was recognised that not all organisations have access to e-mail and the internet. Those who attended felt that accuracy should not be sacrificed for simplicity. They also stressed the need for information to be made available as early as possible to enable clerks/secretaries to disseminate.

12. A copy of the first Newsletter, summarising the outcome of the event, is attached at Annexe 2.

Consultation Period
13. It is intended that there will be a six-week period of consultation on the SCI in December 2004/January 2005. It is anticipated that the Examination will take place by way of Written representations in June 2005. Adoption would follow in December 2005.

Conclusion
14. The Statement of Community Involvement will provide a clear commitment to the community on how the Council intends to carry out consultation in accordance with the indications from the early stakeholder event.

Recommendation
It is recommended that the Environment and Leisure Overview and Scrutiny Committee forward its comments to the Executive for endorsement prior to it being published for consultation.

Background Papers (DP&D)
Draft Planning Policy Statement 12 (Local Development Frameworks)
Draft T&CP (Local Development) England Regulations 2004

CONTACT OFFICERS:
Peter Hartley Telephone: 01483 - 523297
E-mail: phartley@waverley.gov.uk

Miss G Molony Telephone: 01483 523296
E-mail: gmolony@waverley.gov.uk
Comms/o&s3/2004-05/008