Waverley Borough Council Committee System - Committee Document
Meeting of the Licensing Sub-Committee "E" held on 05/04/2007
Licensing Sub-Committee ‘E’ 15
MINUTES OF THE MEETING OF LICENSING SUB-COMMITTEE ‘E’ -
5TH APRIL 2007
SUBMITTED TO THE LICENSING AND REGULATORY COMMITTEE MEETING –
11TH JUNE 2007
(To be read in conjunction with the Agenda for the Meeting)
Dr M-G Lane
Mr J R Sandy
Mr W M Marshall
ELECTION OF CHAIRMAN
(Agenda Item 1)
Mr J R Sandy was elected Chairman for this meeting of Sub-Committee ‘E’.
The Minutes of the Meeting held on 1st March 2007 were confirmed and signed.
DISCLOSURE OF INTERESTS
(Agenda Item 2)
There were no interests raised under this heading.
PART I – RECOMMENDATIONS TO THE COMMITTEE
There are no matters falling within this category.
PARTS II AND III – MATTERS OF REPORT
The background papers relating to the following report in Parts II and III are as specified in the Agenda for the meeting of the Licensing Sub-Committee ‘E’.
PART II – Matters reported in detail for the information of the Committee
LICENSING ACT 2003 – VARIATION OF A CLUB PREMISES CERTIFICATE – ALFOLD SPORTS COUNCIL SOCIAL CLUB, THE PAVILION, RECREATION GROUND, DUNSFOLD ROAD, ALFOLD GU6 8JB
[Wards Affected: Alfold, Cranleigh and Ellens Green]
22.1 The Licensing Officer advised that the objector was unable to attend the meeting but wished their objection to stand.
22.2 The Licensing Officer then introduced the application and advised that it was a variation of the existing licence to include activities that were not currently on the licence. The Club Chairman and Secretary attended representing the Club. They had been in consultation with Surrey Police following an objection to the variation application and as a result the application had been amended to reduce the requested hours and limit events to a maximum of 20 per year. Following a proposal from the Environmental Health Section, the Club had also agreed to a condition regarding the closure of doors and windows during events involving music.
22.3 The Club Chairman advised the Sub-Committee that, as well as being a village social amenity, the Club had thriving sports teams and the main reason for requesting additional hours on Tuesday and Wednesday nights was to accommodate the darts and bar billiards match finals. On Friday and Saturday nights the variation would be for social events with music, in total up to a maximum of 20 per year.
22.4 With regard to the Club’s request to include dancing outdoors (Box J) in a tent, the Licensing Officer advised the Sub-Committee that the plan submitted with the application had not included a tent and that this aspect of the application could not therefore be included in the licence variation. The Club Chairman accepted that any such event would require a Temporary Event Notice.
22.5 In the absence of the objector the Sub-Committee considered in detail the written representation, especially the concerns raised over the fact that the situation of the Club in a quiet and rural community could cause a public nuisance that might be disruptive to those living within close proximity.
22.6 The Chairman and Secretary of the Club wished to make it clear that the Club had never received a complaint over noise and there had never been any occasion that necessitated calling the Police. If any concerns were raised in the future, the Chairman of the Club advised that they would be dealt with promptly under the Club rules.
22.7 After hearing the representation from the Club’s representative and taking into account the written representation from the objector, the Sub-Committee withdrew to deliberate.
22.8 Following the Sub-Committee’s deliberation, the meeting resumed. The Sub-Committee again noted that, following discussion with the Surrey Police, the applicant intended to operate the later hours requested on a maximum of up to 20 days per year and in accordance with the Club rules. On other occasions the Club would open within the existing permitted hours, ie. 1000 – 2300 hours on Sunday, Monday and Thursday. The Sub-Committee also noted that the Club had accepted a condition proposed by the Environmental Health Section to ensure external doors and windows would be closed during events involving music and after 2200 hours every day.
22.9 The Sub-Committee therefore
RESOLVED that the application be granted as submitted, except for the provision in Box J for dancing outdoors in a tent, and with the following conditions which had already been agreed by the applicant:
1. The Club to only operate the hours requested on a maximum of up to 20 days a year and in accordance with Club Rules. For the remainder of the year, apart from these 20 dates, the premises will cease entertainments and supply of alcohol at 2300 hours, and will close at 2330 hours at the latest.
2. External doors and windows shall be kept closed while events involving amplified, live or recorded music are taking place, and after 2200 hours every day.
: To prevent noise escape and disturbance in the local area and to help to address the concerns raised locally regarding the application. LO 3 [Prevention of Nuisance]
The Sub-Committee wished to suggest that, as is common practice, the Club display prominently placed notices requesting patrons to leave the premises quietly and respect the rights of people living nearby to a peaceful night.
The Sub-Committee asked the Officers to remind the objector that should they have cause for concern in the future, legislation allowed for members of the community to contact their licensing authority with complaints over the operation of premises, which might lead to a possible review of the licence.
PART III – Brief summaries of other matters dealt with
There are no matters falling within this category.
The meeting commenced at 10.05 am and concluded at 11.53 am
comms\licensing\2006-07\133 SubE Mins 5.4.07.doc