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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 24/04/2007
Annexe 2


ANNEXE 2
BRAMLEY LIGHTING

APPLICANT: Bramley Parish Council

PROJECT LOCATION: Bramley

TOTAL COST: £36,750

REQUESTED GRANT: £9,000

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Bramley Parish Council 2007/08£14,000Precept bid submitted
Bramley Parish Council 2008/09£12,000Precept bid in next round

Project Summary

In the late 1960s the Parish Council opted to provide and maintain its own street lights. The aim of the project is to replace 35 street lights, which are now over 40 years old in the Bramley village residential areas. The lights will be replaced with new lamp columns and lanterns, which are more efficient and environmentally friendly. The Parish Council replaced 18 lights in 2005/06, with financial support from the Traffic Safety Scheme with Surrey County Council and a £15,000 grant from Waverley’s Conservation Area budget.

Officer Comments

- Whilst it is recognised that a need to replace the lights has been identified through consultation with EDF and through complaints from the community, the Community Partnerships Fund criteria does not support projects that relate to highways or the infrastructure in the community. The Area Partnership Group chose not to asses the project for the same reason.
- There are probably more suitable sources of funding to support this type of project rather than the Community Partnerships Fund;
- Prior to application, the Parish Council were advised that the project would not meet the criteria.

Recommendation

Not recommended for grant.





TENNIS COURT UPGRADE AND DEVELOPMENT & MUGA

APPLICANT: Busbridge Tennis Association

PROJECT LOCATION: Holloway Hill Recreation Ground

TOTAL COST: £158,391

REQUESTED GRANT: £50,000

% GRANT REQUESTED: 32%

PARTNERSHIP FUNDING:

Surrey Lawn Tennis Association£50,000Applied
Section 106 Agreement – Godalming 6th Form College£30,000Secured
Waverley Youth Inclusion Project£10,000Secured
Surrey & Sussex South Coast PCT £2,000Applied
Busbridge Local Residents£10,000Campaign required
Other possible sources£10,000Initial approaches made

Project Summary

The Busbridge Tennis Association (BTA) is a newly formed community group affiliated to the Holloway Hill Sports Association. Following discussions with past and present users of the tennis courts and the local community, the group have identified a need to refurbish and develop the facilities at Holloway Hill. The project aims to transform the existing four disused grass courts into all weather hard courts and convert the existing two hard courts into a multi-use games area (MUGA) for five a side football and basketball. The BTA is working in partnership with Waverley to develop the facilities at the recreation ground and Waverley will be carrying out the tender process for the works. The BTA will take responsibility for the security, maintenance and refurbishment of the new facilities. The BTA propose to develop tennis, football and basketball events on the site and two members have expressed an intention to train as tennis coaches.

Officer Comment

- The project is based on consultation on the need for new and improved facilities;
- The project has been costed and planned well;
- The project meets Waverley’s leisure development and youth objectives
- The project will offer a good range of leisure facilities for the community;
- Wide range of external funding proposed;
- Officers recommend that Godalming Town Council be approached to support the project.

Officer Recommendation

High Priority – Award £39,600 (25%).







RENEWAL OF CHANGING ROOMS

APPLICANT: Hambledon Football Club

PROJECT LOCATION: Hambledon

TOTAL COST: £36,000

REQUESTED GRANT: £12,000

% GRANT REQUESTED: 33%

PARTNERSHIP FUNDING:

Football Foundation£15,000Applied
Balance of project from fundraising and donations£9,000To achieve

Project Summary

The football club applied for a grant last year towards the renewal of the changing rooms but the application was unsuccessful as the club was in the process of fundraising to acquire the land where the football pitch and changing rooms are located: the project could not start until the club had purchased the land. Through local fundraising, the club has now successfully purchased the land and is therefore ready to start the project this summer. The project has since been developed and costed in more detail.

The football club currently uses 2 inadequate sheds with no proper facilities. The facilities do not meet Surrey Football Association requirements and the club cannot start a youth section until the facilities have been upgraded. This project aims to replace the present building with a wooden club house incorporating changing facilities, a kitchen and a room for officials. The facilities need to be improved in order for the club to achieve league progression.

Officer Comment

- Last year, officers and Members recognised that there was a clear need for new changing facilities;
- Officers are satisfied that the club has met last year’s requirements to acquire the land, provide detailed costings for the project and provide information on how the new facilities will enable the club to progress, before a subsequent application could be considered;
- The improved facilities will enable the club to start a youth section;
- Officers recommend that Hambledon Parish Council be approached to support the project.


Officer Recommendation

High Priority – Award £9,000 (25%) on the condition that all funding is in place before the project starts.







SKATEPARK IMPROVEMENT

APPLICANT: Eashing Youffee Youth Club

PROJECT LOCATION: Aaron’s Hill, Godalming

TOTAL COST: £36,180 est.

REQUESTED GRANT: £9,045

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Youth Capital Funding £10,000Secured

Project Summary

The project is to improve the existing skate park facilities at Aaron’s Hill. Young users have experienced crowded conditions at the park and have been forced to go elsewhere to skate. The youth club hopes to install up to 6 new pieces of equipment depending on the amount of funding raised. The youth club is working in partnership with Waverley to choose the equipment and plan the site. The youth club aim to set up regular competitions for the local community in partnership with Waverley’s Active Communities Coordinator.

Officer Comments

- The project is being driven and managed by the members of the youth club who have consulted widely with other young people in the area;
- The project meets the priority of the Community Partnerships Fund by particularly supporting young people;
- The project has limited funding in place;
- The project meets Waverley’s leisure development and youth objectives;
- The Area Partnership Group were particularly pleased to read that this is a project driven by young people, for young people, in a deprived area.

Recommendation

It is recommended that an in principal grant is offered on the condition that the youth club secures further funding for the project before the grant is released.

High Priority – Award of £9,045 grant (25% of proposed budget £36,180)















SCOUT & GUIDE HQ STORAGE FACILITY

APPLICANT: Ockford Ridge Scout & Guide HQ Management Committee

PROJECT LOCATION: Ockford Ridge

TOTAL COST: £38,180

REQUESTED GRANT: £9,545

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Youth Council£25,000Applied for but up to £15,000 is expected
SITA£10,000Applied
Own fundraising£3,000Raised

Project Summary

The project aims to provide improved storage facilities for all users of the Scout & Guide HQ. This will allow all groups to have safe, secure facilities for their equipment and will ensure that more groups have access to this community building. Equipment such as pool tables, art equipment etc is currently stored in both a meeting room and in the main hall, which is unsafe and inadequate. The new facilities will enable the committee room to be converted into a dedicated meeting place for young people, which they will decorate and furnish. Improved storage will enable new groups to use the building.

The existing structure at the rear of the building will be demolished and replaced by the larger storage facilities.

Officer Comment

- The maximum potential of the building is not being used due to the lack of storage space.
- The group was awarded a grant of £9,646 in 2006/07 from the Community Buildings grant scheme to renovate the hall, upgrade the toilet facilities and install a new kitchen. These improvements have had a marked impact on the use of the building and regular users now include a youth club, boxing club, Active Communities, WI as well as the Scouts and Guides.
- Although the project is to develop a storeroom, and doesn’t include new facilities, the impact of the project falls within the criteria of the Community Partnerships Fund and the additional storage will free up space for community activities. The Area Partnership Group recognised that inadequate storage facilities are often an issue for community buildings.


Officer Recommendation
High Priority – Award of £9,545 (25%) subject to the other sources of funding being secured before building works start.






NEW TENNIS COURTS

APPLICANT: Elstead Tennis Club

PROJECT LOCATION: Burford Lodge Recreation Ground

TOTAL COST: £65,000

REQUESTED GRANT: £15,000

% GRANT REQUESTED: 23%

PARTNERSHIP FUNDING:

Club fundraising£38,000Raised
LTA grant/or loan£12,000Applied

Project Summary

The club has 500 members and has reached capacity with the current 3 courts. The club has continuous enquiries from potential new members but cannot take on further members until the courts have been built. With the new courts, the club expects up to 100 new members based on enquiries and relationships with local schools. The project is to build 2 all-weather, fully enclosed courts next to the current clubhouse. The construction of new courts will also enable the club to host local tournaments without inconveniencing social players. The club has discussed running coaching courses with 2 schools in the area in the summer term.

Officer Comments

- The project meets Waverley’s leisure development and youth objectives;
- The project is based on an identified need for the new facilities;
- Planning permission has been granted;
- The project has been costed accurately in consultation with an LTA Technical Consultant;
- Officers recognise that the club members have raised over half the project costs themselves;
- The LTA recognises the club as a beacon for small club development in Surrey;

Recommendation

High priority - Award of £15,000 grant (23%).






FARNHAM’S HOSPITAL HOPPA

APPLICANT: Waverley HOPPA Co

PROJECT LOCATION: Farnham

TOTAL COST: £52,000

REQUESTED GRANT: £15,000

% GRANT REQUESTED: 29%

PARTNERSHIP FUNDING:

Farnham Town Council£20,000Secured
Waverley Voluntary Grants Partnership£10,098Secured
Waverley HOPPA£10,000Secured

Project Summary

The application is to support the second year of a two year pilot project to provide affordable, accessible door-to-door transport from Farnham and the surrounding villages to Frimley Park Hospital. In its second year, the service will continue to operate Monday to Friday 8.00am – 6.00pm via a dedicated vehicle with a single fare of £5.00. All trips are on a pre-booked, first come first served basis via HOPPA’s call centre. The service is open to patients, carers and visitors. The need for this project was first identified by the Farnham Healthcheck and brought to the attention of HOPPA in October 2005. HOPPA have worked in partnership with Waverley, the Town Council and hospital to develop and support the project.

Officer Comment

- The project meets the priority of the Community Partnerships Fund by providing a service that enables older people to live their lives to the full;
- The project meets Waverley’s objective to make access to health services easier for all by improving the availability of transport;
- Other funding for the project is secured;
- Project provides accessible, affordable transport for the community, particularly for those in the rural parts of Farnham;

Officer Recommendation
High priority – Award £13,000 (25%). Officers recommend 25% of the project costs are supported to enable the project to be viable.


ROOF & WINDOW REPLACEMENT

APPLICANT: 11th Farnham Scout Group

PROJECT LOCATION: Farnham Scout HQ, Guildford Road

TOTAL COST: £30,010

REQUESTED GRANT: £11,000

% GRANT REQUESTED: 36%

PARTNERSHIP FUNDING:

SITA£10,000Secured
Farnham Institute Charity£2,000Secured
Own fundraising£8,000Secured

Project Summary

The project aims to replace the original decaying, leaking roof of the building and seven rotten windows at the Farnham scout’s headquarters in Guildford Road. The building is used daily by the scouts association in Farnham as well as a day nursery that rents the building Monday to Friday every morning and three afternoons a week. The 11th Farnham Scout Group owns the building and leases the land from Waverley. The existing tiled roof is not insulated and has reached the end of its life; as a result the scout group is facing increasingly high utility bills. The roof will be replaced with a modern plastic coated steel cladding with an adequate level of insulation material. The single-glazed rotten windows are prone to vandalism and will be replaced with UPVC double-glazed units.

Officer Comment

- This scout group has a good track record in delivering projects within budget and on time;
- Whilst the building is not used extensively by the wider community, it is occupied everyday and provides a good facility for young people, meeting the priority of the Community Partnerships Fund.
- The project will benefit the scout’s revenue position in the long-term;
- Officers recommend that Farnham Town Council and Surrey County Council be approached to support the project.


Officer Recommendation

High Priority – Award £7,500 (25%).



GARDEN GALLERY & CLASSROOM

APPLICANT: Museum of Farnham

PROJECT LOCATION: West Street, Farnham

TOTAL COST: £507,296

REQUESTED GRANT: £25,000

% GRANT REQUESTED: 4.9% of total

PARTNERSHIP FUNDING:

Waverley Borough Council (Capital Programme)£95,000Approved in capital programme
Heritage Lottery Fund£300,000Applied for
SITA Trust£45,000Applied for
BIFFA Award£45,000Applied for
Billmeir Charitable Trust£10,000Applied for
Museums Libraries & Archives£15,000Applied for

Project Summary

The project will replace the existing single function garden gallery with a multi-purpose facility including an innovative educational outdoor garden area. The project will enable a much wider educational programme and extend the community uses available. The project will also increase the museum volunteer base. The project includes fully accessible facilities that wil be targeted on those members of the community who need support.

Officer Comments

- The project meets Waverley’s objectives and will provide a range of improved facilities for the community;
- The project meets the priority of the Community Partnerships Fund by particularly supporting young people;
- The project is well thought-out and is based on a consultation of residents in the area;
- There is a high level of community involvement and support for this project;
- Wide range of external funding proposed;
- Waverley has already contributed to the project through the capital programme;
- The project had originally hoped for funding from the Farnham Buildings Preservation Trust but this is not now available.

Recommendation

The Council approved a contribution of £95,000 towards this project on the basis that the balance would be externally funded. If the funding applications failed, the project would be a basic refurbishment.

Recommendation – To defer the decision on whether to grant £25,000 from the Community Partnership Fund until the outcome of the funding applications is known in the Spring/Summer.


LANGHAM’S RECREATION PLAYGROUND

APPLICANT: Langham’s Recreation Playground Campaign

PROJECT LOCATION: Ridgway Road, Farnham

TOTAL COST: £100,000 est.

REQUESTED GRANT: £25,000

% GRANT REQUESTED: 25% of total

PARTNERSHIP FUNDING:

Waverley Borough Council (Capital Programme)£45,000Approved in capital programme
Tesco Community Award£5,000Applied
SITA£10,000Applied
Awards for All£10,000Applied
Veolia Environmental Trust Fund£30,000Applied
Local Network Fund£7,000Applied

Project Summary

Waverley has allocated £45,000 from its capital programme in 2007/08 to develop the playground facilities at Langham’s, however, following consultation local residents felt that a more ambitious project would benefit the community and therefore formed a committee to expand and develop the project further. A group of local residents have formed a committee with the aim of improving the play facilities for children up to the age of 11 at Langham’s Recreation Ground in Farnham. The committee is managing the project in close consultation with Waverley. The recreation ground will be landscaped closer to Ridgway Road than the current facilities to improve accessibility, catering for people with disabilities. The committee have consulted with the local school and visited other play areas in the borough with local children. Based on their research, the committee estimate the total cost of the project to be approximately £100,000.

Officer Comments

- The project meets Waverley’s objectives and will provide a improved leisure facilities for the community;
- The project meets the priority of the Community Partnerships Fund by particularly supporting young people;
- The project is well thought-out and is based on a consultation of residents in the area;
- There is a high level of community involvement and support for this project;
- Wide range of external funding proposed;
- Waverley has already contributed to the project through the capital programme;
- The application does lack detailed costings, the budget of £100,000 is estimated.

Recommendation

The committee have applied for a wide variety of grants for the projects, which if successful, will cover the cost of the project. It is recommended that a grant is only awarded if the full range of funding applied for is not successful. Officers also consider that the true cost of the ‘enhanced facilities’ project is £55,000, therefore 25% should be met from the Community Partnerships Fund.

High Priority – Award of up to £13,750 grant (25% of enhanced scheme costs).


THE COBBETT PROJECT

APPLICANT: New Farnham Repertory Actors’ Company

PROJECT LOCATION: Farnham Area

TOTAL COST: £18,600

REQUESTED GRANT: £4,650

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Play - ticket sales£9,000Estimated
Play – programme sales & adverts£900Estimated
Play – bar, refreshments£550Estimated
Farnham Town Council£2,000Applied
Arts Council South East£1,500Applied

Project Summary

The project has two elements:-
– Battling Billy, which is a play telling the story of William Cobbett’s life. There will be 6 performances of the play, 2 being in the afternoon. A competition based on an incident or incidents, either factual or imaginary, in the life of William Cobbett was published in September 2005, and the winner was an Alton resident. The play will be performed at St Andrew’s Church in Farnham in September 2007. As with previous NFRAC productions, professional actors and backstage teams will work alongside volunteers from the community. This production is the Company’s focus for the 2007 Summer season.

- Cobbett in the Community, which is a programme that will bring William Cobbett to the attention to the wider community. Through the NFRAC web-site, local groups will be offered an introduction to one or more of Cobbett’s many activities, a re-enactment of moments in Cobbett’s local Rural Rides, an information pack and a small touring exhibition. The emphasis will be on fun, easy access and clarity.

Officer Comments

- The project has a local focus;
- The NFRAC propose to involve the community in Cobbett in the Community, although it is difficult to establish the need and community benefit for this element of the project due to the lack of consultation at this stage;
- Advertising Cobbett in the Community on the NFRAC’s website is not considered to be sufficient consultation with the community;
- The Battling Billy play does not appear to differ from the NFRAC’s usual activities and therefore the project does not meet the criteria of the Community Partnerships Fund;
- The cost of the Cobbett in the Community project appears to be a small proportion of the £18,000 total cost, with the majority being for the production of the play.

Recommendation

Not recommended. The Company may wish to submit an application to the small grants scheme for the Cobbett in the Community element.

FUNDRAISING / DEVELOPMENT OFFICER PROJECT

APPLICANT: Haslemere Educational Museum

PROJECT LOCATION: Haslemere Museum

TOTAL COST: £84,583

REQUESTED GRANT: £28,194

% GRANT REQUESTED: 33%

PARTNERSHIP FUNDING:

Haslemere Educational Museum£26,666Secured
Haslemere Town Council£26,666Secured

Project Summary

The project is to support the employment costs of a Development/Fundraising Officer over a 24 month period, starting in June 2007. The officer will review the Museum’s activities and establish a comprehensive fundraising programme to help secure the Museum’s long-term financial future. The post-holder will broaden and develop sponsorship contributions to the Museum, develop the Museum’s bequest programme, research trusts and foundations to identify appropriate sources of funding, manage the Museum’s donor programme and be involved in PR and events for the Museum.

The Museum’s treasurer has reported to the Board, Council and Membership on the current financial implications of continually reducing reserves. The Museum has consulted with a number of fundraising experts in order to establish a plan of action to strengthen its financial future through a dedicated fundraising post.

Officer Comment

- The employment of a Development/Fundraising Officer will help secure the Museum’s long-term financial future, reducing its need to rely on Haslemere Town Council and Waverley for financial support.
- Officers recommend that Surrey County Council should be approached to support the project.
- Officers would request the Museum submits an update on the progress of the postholder every six months until completion of the project.

Officer Recommendation

High Priority – Award of 21,160 (25%), towards phase 1 of the project costs and on the condition that the Museum updates officers on the progress of the project every 6 months.


ENVIRONMENTAL ACTIVITY PROGRAMME

APPLICANT: Sayers Croft Trust

PROJECT LOCATION: Sayers Croft, Ewhurst

TOTAL COST: £24,540

REQUESTED GRANT: £6,112

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Income£12,000Estimated
Surrey County Council£2,000Secured
Surrey Community Foundation£3,000Secured
Gatwick Community Fund£5,000Applied
On-going fundraising£3-5,000Estimated

Project Summary

Sayers Croft provides non-statutory opportunities for local children to develop their appreciation and understanding of the natural environment. The application is particularly requesting support towards the Trust’s programme management and sessional supervision costs, not covered by subsidised fees, for the Trust’s three age group youth club activities and events and visits for special needs groups.

Officer Comment

- The application is to support an apportionment of an existing permanent, full-time member of staff ;
- Whilst officers recognise the important service that the Trust provides to the community, the application is to support recurring revenue costs, which the Community Partnerships Fund does not support;
- The Environmental Activity Programme forms part of the Trust’s usual activities and therefore the project does not meet the criteria of the Community Partnerships Fund;

Officer Recommendation

Not recommended for grant.



CRANLEIGH CRICKET CLUB

APPLICANT: Cranleigh Cricket Club

PROJECT LOCATION: Pavilion Extension

TOTAL COST: £180,000

REQUESTED GRANT: £45,000

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING:

Membership Fundraising£10,000Raised so far
ECB/Surrey Cricket£50,000Applied
SITA£50,000Applied
Awards for All£5,000Applied
Surrey Playing Fields£1,000Applied
Local Businesses£5,000Applied
Surrey Community Foundation£6,000Applied

Project Summary

The project is to extend and modernise the club’s current pavilion to enable the club to continue to develop and satisfy the needs of the local community. This application is for phase 2 of a major redevelopment project for the Pavilion. Phase 1, which is for the refurbishment of the changing rooms, toilets and the kitchen is almost complete. Phase 2 is to add an extension to the front of the pavilion which will provide viewing facilities, more clubhouse space and improve the look of the pavilion. An additional extension will be added to the rear of the pavilion to provide a training and conference room for use by the club and the local community.

Officer/Area Partnership Group Comment

- Wide range of external funding proposed;
- The scheme aims to increase the community space available, which meets with the Community Partnerships Fund criteria, but it also includes a number of aesthetic features such as a viewing gallery, which officers do not consider to benefit the wider community


Officer Recommendation

High Priority – Award of £25,000 (14%) is recommended in recognition of the community-facing elements of the project.


CRANLEIGH YOUTH CAFE

APPLICANT: Cranleigh Youth Café

PROJECT LOCATION: Cranleigh Arts Centre

TOTAL COST: £16,168

REQUESTED GRANT: £4,850

% GRANT REQUESTED: 30%

PARTNERSHIP FUNDING:

Fees to attend café – year one£1,200Achievable
Surrey Community Foundation£3,000Secured
Surrey County Councillor£550Secured
Local Network Fund£3,670Applied
Youth Opportunity Fund£3,000Applied

Project Summary

This is the pilot year of a project to provide a safe and stimulating place for young people aged 11 to 16 years to go to after school between 3pm and 6pm. The café will be based at Cranleigh Arts Centre and will be open 2 nights a week during term time. The project will provide an opportunity for young people to engage with their friends, take part in a range of activities including craft, music and cookery, and provide a place for them to access the internet and complete homework assignments. The café will be run by qualified youth workers who will design and run the weekly activities at the cafe. A business plan has been drawn up proposing to run the café for 3 years initially.

Officer/Area Partnership Group Comments

- The project meets the priority of the Community Partnerships Fund by particularly supporting young people;
- There is a high level of community support and involvement in this project;
- The need for this project was identified in the Cranleigh Healthcheck;
- Wide range of external funding proposed;
- The project will encourage use of the Arts Centre;
- The Area Partnership Group felt that the project would reap great benefit in the community.

Recommendation

A grant of £4,040 is recommended to support the start-up costs for the project in year one on the understanding that the project secures its own funding for future years.

High Priority – Award of £4,040 grant (25%)



RE:CREATION

APPLICANT: Re:Creation Management Committee

PROJECT LOCATION: Holy Trinity Church, Guildford

TOTAL COST: £22,860

REQUESTED GRANT: £1,500

% GRANT REQUESTED: 7%

PARTNERSHIP FUNDING:

Huntley Group of Companies£1,000Secured
Kendall Cars£2,000Secured
ZAP Digital Printing£1,000Secured
Private donations£1,500Secured
Business sponsorship£2,500Secured
Guildford Borough Council£2,050£700 secured, balance in April

Project Summary

The project is to prepare, recruit, promote and present two performances of a major new oratoria choral work by two Surrey composers for Guildford and Waverley residents. The composition will present the Biblical themes of the creation using new translation of biblical texts in contemporary English. Rehearsals will take place in Guildford and Waverley and the two concerts will be held in Guildford. Local choral groups from Waverley and Guildford will take part in the concerts forming the 100+ cast. The venue will seat 750 people.

Officer/Area Partnership Group Comment

- Although choral groups from Waverley will take part in the concerts, the major beneficiaries of the project would appear to be the Guildford community as the performances are taking place in Guildford;
- The Area Partnership Group felt that the project seemed to be concentrated in the Guildford area and there was insufficient benefit to Waverley.
- The project does not meet the criteria of the Community Partnerships Fund since it is based in Guildford;

Officer Recommendation

Not recommended for grant.


SANDY HILL COMMUNITY ACTION PROJECT, FARNHAM

APPLICANT: Waverley Borough Council on behalf of Sandy Hill Community Action Partnership

PROJECT LOCATION: Sandy Hill Estate, Farnham

TOTAL COST: £40,600 + £7,600 free rental from Surrey County Council

REQUESTED GRANT: £20,300

% GRANT REQUESTED: 42%

PARTNERSHIP FUNDING:

Pavilion Housing
(50% towards costs of Neighbourhood Warden)
(50% of Bungalow running costs)		£16,800

£3,500		Applied
Surrey County Council (rental of Bungalow)£7,600Agreed



Project Summary

The application requests a 50% contribution towards the costs of employing a neighbourhood worker and a 50% contribution towards the running costs of the community bungalow. The bungalow is owned by Surrey County Council. Pavilion Housing will employ the worker. The application has been made on behalf of the Sandy Hill Project Team consisting of representatives from local residents association, Pavilion Housing Association, Surrey County Council, Farnham Town Council and Waverley Borough Council.

The Community Action Project for 2007/08 will include:

§ Undertaking a further stakeholder consultation event;
§ Co-ordinating the redevelopment of the community Bungalow;
§ Co-ordinate activities for young people living at Sandy Hill;
§ Continue co-ordinating school holiday and after school activities;
§ Ensure the integrated Sandy Hill Environmental Cleaning Service is undertaken effectively, particularly in view of the reletting of Waverley’s Waste Management Contract.
§ Ensure the local services critical for maintaining a decent quality of life on the Sandy Hill Estate are delivered to a high standard;
§ Undertake a fundamental review of the project with the purpose of exploring ways of securing its long-term sustainability.


Officer Comment

- In previous years grants from the Community Partnerships Fund have contributed towards 36% of the project costs, being the costs of employing the neighbourhood worker and the running costs of the bungalow.
- Last year a grant of £13,860 (36% of the project costs) was awarded on the basis that the applicant approaches Surrey County Council and Farnham Town Council to contribute towards the remaining balance of the project.
- Last year a grant of £50,000 was awarded from the Community Partnerships Fund towards the redevelopment of the Bungalow at Sandy Hill. The neighbourhood worker will be overseeing the redevelopment of the Bungalow.

Officer recommendation

Officers recommended a grant of £14,460, being 36% of the project costs at £40,600. This is the same percentage contribution to the project costs that Members agreed in previous years, thus maintaining the proportionate level of grant. Again, It is recommended that the applicant approach Surrey County Council and Farnham Town Council to contribute towards the remaining balance of the project.

COMMUNITY BUILDINGS GRANT SCHEME


ST MARK’S COMMUNITY CENTRE


TOTAL COST: £20,527

REQUESTED GRANT: £6,842

Project Summary

St Marks Community Centre is situated in the Ockford Ridge/Aaron’s Hill area, one of the more deprived areas in the borough. It is a brick built modern building, in good condition. It is well used throughout the week with a good cross section of activities and events, ranging from over 60s keep fit to toddlers groups, short mat bowls to smart toy library. It is also used for private lettings and by voluntary organisations.

The project has 4 elements:

- to replace the flooring in the entrance hall and in the youth studio;
- replace floor covering and refurbish kitchen;
- refurbish office area;
- refurbish IT/counselling room.

The flooring in the secondary hall is worn and requires a high level of annual maintenance. Following refurbishment, the IT room will in future be used for counselling and small private meetings, but will still be used for IT training, when there is a demand, by using laptops. The current office area is poorly designed and cramped with little usable space. The Community Centre has resurfaced the main hall floor from its own funds but has no additional funds to support this project. It is estimated that an extra 12 hours of community development work can take place as a result of the project.

Officer Comment

- The improvements will enable the existing IT room to also be used as a counselling room;
- The re-design of the IT room will provide space for six laptops that will have remote access and printing facilities. This will particularly benefit the youth group that meets every week to use the internet and for homework support;
- As the centre is well used by the community, the floors have become very worn;
- The Community Outreach Worker has met with the CAB, who are keen to use the improved facilities;
- The committee has sourced the balance of funding from its own fundraising and other grant applications.

Officer Recommendation

Grant award of £6,842.





HOLY TRINITY CHURCH, BRAMLEY
TOTAL COST: £100,000

REQUESTED GRANT: £10,000


Project Summary

The project is to:
- construct a new entrance hallway with canopy;
- replace the existing windows with double glazed units and a new doorway
- construct a new patio/play area outside the hall;
- refurbish the toilets to include facilities for the disabled;
- new lighting and heating;
- modify & refurbish the kitchen;
- provide disabled access to the building.

The church is situated on the main road, in the centre of Bramley village. It has a small hall but is tired and in need of refurbishment and modernisation to meet the expectation of users. The hall has a small regular user base, which includes lunch. The project will enable the hall to be used to provide activities for young people run by the church’s family and children’s worker and to provide a drop in café for the elderly.

Officer Comment
    - Bramley village hall is close by but is significantly bigger and there is evidence that there is some demand for the smaller facilities at Holy Trinity.
    - The church has raised £60,000 towards the project through its own fundraising and has secured a grant of £14,500 from SITA.

Officer Recommendation

Grant award of £10,000.





CRANLEIGH BAPTIST CHURCH


TOTAL COST: £240,000

REQUESTED GRANT: £20,000


Project Summary

The project is to:
- refurbish the kitchen;
- provide new toilet facilities, including facilities for the disabled and baby changing;
- provide 6 new meeting rooms
- refurbish the existing hall.

The project forms part of the overall new development of the site. A new church is being constructed next to the existing hall and church rooms. This will enable the existing church rooms to be converted into various meeting rooms for the community and refurbish the current poor facilities. The hall is currently well used for mother and toddler groups, a homework club, pre-school nursery and various community groups. With the new facilities, the church intends to provide better facilities for a youth club, music group, regular children’s holiday club, a drop in centre for the eldery and a homework club for young people.

Officer Comment

- The church intends the project to be a catalyst to develop its facilities from a village church to community centre;
- The church has fundraised and applied for a wide range of funding to finance the balance of the project.

Officer Recommendation

Grant award of £20,000, as recommended by the Executive on 27th March 2007.




Comms/council/2006-07/054