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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 02/11/2004
Members' Information Technology Facilities



Summary & Purpose
In May 2004, the Executive requested that a scheme be drafted by the Director of Finance, in consultation with the Leader and Deputy Leader, that covers a number of issues that have emerged regarding the provision of IT and phone facilities to Members, including extending the use of broadband provision to the Opposition Leader and Deputy Leader.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
N/A
N/A
N/A
N/A
N/A
N/A


APPENDIX J
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 2ND NOVEMBER 2004

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Title:
MEMBERS’ INFORMATION TECHNOLOGY FACILITIES
[Wards Affected: N/A]
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Summary and purpose:

In May 2004, the Executive requested that a scheme be drafted by the Director of Finance, in consultation with the Leader and Deputy Leader, that covers a number of issues that have emerged regarding the provision of IT and phone facilities to Members, including extending the use of broadband provision to the Opposition Leader and Deputy Leader.

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Quality of life implications – social, environmental & economic (sustainable development):

E-Government implications:

There are no direct e-government implications but Members’ use of IT improves communication links with the Council’s IT systems.

Resource and legal implications:

The cost of Members’ phone lines and calls to Waverley systems was 6,800 in 2002/03 and 9,350 in 2003/04. The 2004/05 budget is 9,400 which is set to cover this increase in usage. Other financial implications are included in the report.

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The Facilities Currently Offered

1. All Members are offered the following facilities:

- PC or laptop
- Software (Microsoft Office, Lotus Notes and virus protection)
- Printer
- Telephone line for PC use including rental and usage for internet*
- Support IT service
- Toners/cartridges
- Paper and other stationary

2. In addition, Members of the Executive are offered Broadband access on the basis that Executive Members have been the highest users of the internet. Mobile phones are provided to the Leader, Deputy Leader and Leader of the Opposition.

The Current Take-up of Facilities

3. The current cost of broadband facilities for Waverley Members is 30 per month plus a one-off charge of 80. Waverley currently pays for broadband for 7 of the 9 Executive Members.

4. Currently, 25 Members use their own phone line to connect to the Council’s system. No Member on a standard Waverley-provided line currently has costs in excess of 360, which is the annual cost of broadband. Whilst one or two Members are close to this amount, most Members are well below.

Proposed Policy

5. The following policy is proposed:

Financial Implications

6. Based on current use, the seven additional broadband facilities will cost approximately 1,200 per annum if all are taken-up, plus 560 installation costs in 2004/05. These costs will be met from existing budgets in 2004/05 and included in the 2005/06 budget.

Recommendation

It is recommended that the Executive agrees the policy as set out in paragraph 5 of the report.

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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

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CONTACT OFFICER:

Name: Graeme Clark Telephone: 01483 523236

E-mail: grclark@waverley.gov.uk

comms/executive/2004/05/245