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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 07/12/2004
Community Protection Fundamental Service Review




COMMUNITY PROTECTION FUNDAMENTAL SERVICE REVIEW

PROGRESS ON THE IMPROVEMENT PLAN FOR EMERGENCY PLANNING AND OUT-OF-HOURS SERVICE

(As at 1st November, 2004)

ActionTarget DateProgress
TARGET 1: To Secure out of hours telephone answering service
Renegotiate Waverley’s out-of-hours telephone answering service with, initially, Southern Monitoring ServicesOctober 2002Achieved. Contract signed. Renegotiated for further 3 years (to 2006) at existing annual cost.
Install stand-alone computer, monitor and printer at the Burys to interrogate/pass information to/from Southern Monitoring Services, to include software and trainingJune 2002Achieved
TARGET 2: TO IMPROVE COMMUNICATION ON EMERGENCY PLANNING
(A) Establish option of electronic switch of out-of-hours calls, made to the Waverley number and that require immediate attention, to Southern Monitoring ServicesSeptember Achieved
(B) Improve use of electronic communication by developing the Waverley Website and links to Surrey AlertOngoing16 key staff linked to SurreyAlert secure extranet for communication in event of an incident with all |SESMIC partners. Further training of Waverley Staff scheduled.
Waverley website development of emergency pages ongoing
(C) Improve publicity of Waverley’s out-of hours service - directory entries, Waverley publicationsOngoingDirectory entries update flagged for change on expiry of current editions. Wider information on emergency service scheduled for Winter edition of The Link
TARGET 3: TO IMPROVE
PARTNERSHIP WORKING
(A) In co-operation with Surrey County Council’s Emergency Planning Unit, develop a local Emergency Planning partnership group2002-06Since Waverley and Surrey C.C. EPU reviews, Local area committees and Local Directors have been introduced by County, generally. EPU are awaiting impact of these, before addressing EP local groups. County Emergency Scheme has been updated (Oct 2003) to include attendance of Local Transport director and local head of ACC at Borough Emergency Control Centre during an incident.
DEPLO group district representatives sit with partner agencies on SESMIC committees – Training (WBC), ISLG (Woking) and SurreyAlert (Runnymede)
TARGET 4: TO IMPROVE THE ROBUSTNESS OF EMERGENCY RESPONSES
A) Examine employment contract changes for senior officers in general and Building Control Section in particular and make agreed changes to improve Waverley's ability to respond out-of-hours and respond to major civil emergenciesOngoing
(B) Examine possible insertion of emergency response role in appropriate officer job descriptionsOngoing
C) Update and rewrite Borough Civil Emergency Plan and issue to agreed recipients.
Thereafter, review at least annually
September 2003


Ongoing
Achieved – rewritten and published August 2003


Amendments issued August 2004, further update scheduled for November/December 2004
D) Re-examine Rest Centre provision within Waverly and augment, to include plans and other appropriate documentation, for inclusion in the Civil Emergency planOngoing


April 2003, June 2004
Achieved – most rest centres visited and included in August revision of Civil Emergency plan – some still to be visited and details published for inclusion
56 staff trained for rest centre duties
9 staff trained as Rest centre managers in October 2004.
Live Rest Centre exercise run in September 2004.
(E) Evaluate training needs and schedule appropriate officers for TrainingOngoing. Waverley’s Safety and Emergency Planning Adviser sits on SESMIC training committee.
TARGET 5: TO DEVELOP A BUSINESS CONTINUITY PLAN FOR WAVERLEY
(A) Review Business Continuity Plan developed as part of Waverley's preparation for the Millennium date changeOngoing
Departmental needs and staffing identified, Business Continuity Planning group established and WBC provisions benchmarked.
(B) Develop and maintain a Business Continuity Plan aimed at ensuring that the Council can continue to function notwithstanding any major civil emergencySee 5a

Comms/o&s1/2004-05/023