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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment Overview and Scrutiny Committee held on 14/11/2001
Agenda



AGENDA


1. MINUTES

To confirm the Minutes of the Meeting held on 11th September 2001 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and to report any substitutions.

3. DISCLOSURE OF PECUNIARY AND OTHER INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any pecuniary interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972; and any personal non-pecuniary interests in such matters, in accordance with paragraph 10 of the National Code of Local Government Conduct.


FORWARD WORK PROGRAMME

4. FOUR-MONTH ROLLING PROGRAMME

To receive the Four-Month Rolling Programme of key decisions, adopted by the Executive Committee at its meeting on 13th November 2001, attached at Appendix A.

5. COMMITTEE WORK PROGRAMME

To agree the updated Committee work programme, attached at Appendix B, which includes details of all three Overview and Scrutiny Committees.


6. GODALMING LEISURE NEEDS STUDY – IMPLEMENTATION ISSUES
[Wards Affected: All Godalming Wards]

Recommendation


7. BEST VALUE ACTION PLAN PROGRESS REPORT – DEVELOPMENT CONTROL
[Wards Affected: N/A]
The report at Appendix D explains the progress against the actions and initiatives set out in the Best Value Action Plans for the Planning Policy and Development Control Services. It aims to widen member/officer communication issues arising from the Best Value Interim Challenge and assessment by the new Development Control and Policy Manager and seeks to agree a framework with members to take the actions forward in a constructive and inclusive way.

Recommendation

It is recommended that:-

1) the progress on the Best Value Action Plan be noted; and

8. BEST VALUE - PERFORMANCE INDICATORS AND TARGETS
[Wards Affected: All]

The report at Appendix E gives details of all the statutory and local performance indicators that fall within the remit of the Environment Overview and Scrutiny Committee and that will be reported in the Council’s Best Value Performance Plan for 2002/03. It also proposes the targets that should be set for 2002/03 for all those indicators for which the Council has historical data.

There are no direct resource, environmental or ‘Opportunities for All’ implications.

Recommendation

That the Executive Committee be recommended that the suggested targets for 2002/03 be approved.

9. DRAFT REVENUE ESTIMATES 2002/2003
[Wards Affected: All]

The purpose of the report at Appendix F is to seek the Committee’s views on the draft Revenue Estimates for the services within its remit.

Recommendation

It is recommended that the Committee inform the Executive of its views on the draft Revenue Estimates for the services within its remit.

10. DRAFT CAPITAL PROGRAMME 2002/2003
[Wards Affected: All]

The report at Appendix G puts forward proposals for the draft 2002/2003 Capital Programme and the revised 2001/2002 Capital Programme in respect of the General Fund services within the remit of this Committee. The views of the Committee are sought, particularly regarding relative priorities as the draft 2002/2003 programme is considerably in excess of the resources currently allocated.

Recommendation


*There will be a short break for refreshments, during which the presentations relating to the Bourne Children and Youth Project will be received.

11. BOURNE CHILDREN AND YOUTH PROJECT

The Committee has been invited by the Executive, following its meeting on 9th October 2001, to view the Bourne Project video. Members may recall that the Bourne project received a High Sheriff’s Award for their project on young people’s lives in Farnham, and that Members of the project gave a presentation to Council on 24th April 2001. The Mayor has attended a presentation of the four short films produced by the project on Bullying, Friday Nights, Music and Fashion Victims.

This item will take place in four parts, as follows:-

(a) The viewing of the ‘Friday Nights’ part of the Bourne Project Video;


12. PROCUREMENT STRATEGY

To consider the report at Appendix H (To Follow).

13. SURREY COUNTY COUNCIL REVIEW OF LOCAL HIGHWAY SERVICES
[Wards Affected: All]

Surrey County Council has carried out a Best Value Review of Local Highway Services. It was agreed at the meeting of this Committee on 2nd April 2001 that this matter would be placed on the work programme of this Committee and that, following due consideration of all the available options, this Committee would report back to the Executive Committee.

However, since April the situation has developed rapidly and the Best Value Review has now been subsumed within wider proposals which the County Council has formulated for the establishment of Area Committees. The purpose of the report at Appendix I is to update members on the current position and to submit observations to the Executive on some general principles relating to partnership work with the County Council on highways and transportation issues.

There are no direct environmental, “Opportunities for All”, human rights or community safety implications. The potential resource implications for Waverley are discussed in the report.

Recommendation

It is recommended that observations be submitted to the Executive Committee on the questions set out in paragraph 13 of the report.

14. A3 THURSLEY JUNCTION SLIP ROAD AND SIDE ROAD ORDERS

The Highways Agency on behalf of the Secretary of State for Transport, Local Government and the Regions has published proposals to improve the junction at Thursley on the A3 with Dye House Road and French Lane. Draft orders were published on 27th September 2001 and an Environmental Statement was published in October. Observations have to be submitted to the Highways Agency by 23rd November 2001.

The purpose of the report at Appendix J is to suggest comments to be forwarded to the Highways Agency. Copies of the relevant documents including detailed drawings and the full Environmental Statement, will be on display in the Council Chamber prior to the meeting. There are no direct resource, “Opportunities for All” or human rights implications. The environmental and community safety implications are set out in the report.

Recommendation

The Committee is invited to comment on and/or amend the comments set out in Paragraph 19 of the report.

15. MATCHED-FUNDING PROVISION – ROUND 5 APPLICATIONS 2002/03
[Wards Affected: All]

The purpose of the report at Appendix K is to consider applications, which are Environment and Leisure Schemes, for Matched-Funding provision received under the Round 5 allocation in 2002/03 including the Community Buildings Grant Scheme for 2002/03. The environmental, “Opportunities for All” and resources implications are identified in the report.

Recommendation

It is recommended that the Committee considers and provides comments on the applications within its remit, in advance of the Executive Committee considering all the applications on 4th December 2001.

16. SPONSORED ORGANISATION SCHEME
[Wards Affected: All]
The purpose of the report at Appendix L is to consider the applications from organisations that have applied to join the Sponsored Organisation Scheme, and to consider the funding requests for 2002/03 from organisations already admitted to the scheme.

Recommendation

It is recommended that the Committee consider the leisure and environment grants recommended for funding in 2002/03 for existing organisations, and the organisations recommended for approval as Sponsored Organisations, as detailed on the table attached to the report at Annexe 1, in preparation for the Executive Committee’s consideration on 4th December 2001.

17. QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Standing Order 43.

18. EXCLUSION OF PRESS AND PUBLIC
Recommendation

That, pursuant to Standing Order 48(4) and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (to be identified, as necessary, at the meeting).

19. ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.

For further information or assistance, please telephone Emma McQuillan, Committee Secretary on extension 3351 or 01483 523351.

Robin Pellow
Head of Committee and Member Services
Fax No: 01483 523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-Mail: emcquillan@waverley.gov.uk
Date: 8th November 2001



To: All Members and Substitute Members of ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE





Dear Sir/Madam

ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE – 14TH NOVEMBER 2001

I refer to the agenda for the meeting of the Environment Overview and Scrutiny Committee, and now enclose the reports marked To Follow:-

12. PROCUREMENT STRATEGY
[Wards Affected: N/A]

Local Authorities are required to develop a formal Procurement Strategy as part of the Best Value process. The District Auditor and the Best Value Inspectorate are currently reviewing local authorities procurement strategies and if authorities have no strategy they are being encouraged to develop one; failure to do so is expected to lead to adverse comment being made, as procurement strategies are seen as central to the way in which best value is developed. The report at Appendix H outlines the framework for Waverley’s Procurement Strategy, and seeks its endorsement. The Executive Committee will adopt a framework which will then form the basis for further, more detailed, work to translate these strategic ideas into actions.

Recommendation

The Committee is asked to provide comments which will be reported to the Executive Committee on:-

the document attached at Annexe 1, intended as the framework of Waverley’s Procurement Strategy; and
any other issues that should be covered in the detailed work (with particular reference to Annexe 2).

Yours faithfully





Emma McQuillan
Committee Secretary