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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 28/10/2003
Implementing Electronic Government Return 2003 (IEG3)



Summary & Purpose
The purpose of this report is to approve the submission of the Council’s “Implementing Electronic Government Return 2003” (IEG3) to the Office of the Deputy Prime Minister (ODPM) in order to be eligible for consideration to receive a capital grant to invest in electronic service delivery in the financial year 2004/05.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
Positive
Positive
Positive
Positive
Positive
Positive


APPENDIX B
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 28TH OCTOBER 2003

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Title:
IMPLEMENTING ELECTRONIC GOVERNMENT RETURN 2003 (IEG3)

[Wards Affected: All]
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Summary and purpose:

The purpose of this report is to approve the submission of the Council’s “Implementing Electronic Government Return 2003” (IEG3) to the Office of the Deputy Prime Minister (ODPM) in order to be eligible for consideration to receive a capital grant to invest in electronic service delivery in the financial year 2004/05.

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Quality of life implications – social, environmental & economic (sustainable development):

The national strategy for local e-Government seeks to exploit the potential of new technology to address a range of priorities for service delivery including the local economy, community safety, social inclusion, the environment, etc.

E-Government implications:

Submission of the IEG3 Return to the ODPM is key to the Council’s delivering its e-Government strategy.

Resource and legal implications:

If the ODPM assesses the IEG3 Return to be satisfactory, the Council may be eligible for a capital grant in 2004/05 for the development of e-Government.

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Introduction and Background
1. Members will be aware that the ODPM awarded the Council capital grant of 200,000, for each of the financial years 2002/03 and 2003/04, to invest in electronic service delivery. The Council has been advised that capital grant will also be made available for 2004/05, although the exact amount has yet to be made known.

2. Receipt of the grant in previous years has been dependent upon the Council submitting a satisfactory “Implementing Electronic Government (IEG) Statement” to the ODPM by a given deadline. This will also be the case for 2004/05 - the deadline for submission of the Council’s IEG3 Return being 10th November 2003. However, unlike previous years, the submission of a satisfactory IEG3 Return will not be the sole criteria for the allocation of the grant. The ODPM has indicated that councils may also have to commit themselves to specific e-Government outcomes, yet to be defined, before the grant will be allocated.

3. Irrespective of whether or not there are additional criteria, the Council is still required to submit an IEG3 Return by the ODPM’s deadline. Failure to do so, or the submission of an unsatisfactory Return, will result in a visit from an IDeA inspection team.

4. At its meeting on 14th October 2003 the Council granted delegated authority to the Executive to adopt Waverley’s IEG3 Return at its meeting on 28th October 2003, provided it is within the previously agreed policy, and that a copy of the return is submitted to the December meeting of the Council for information.

Implementing Electronic Government Return 2003 (IEG3)

5. Tellingly, the title of the ODPM’s IEG document for 2003 has changed from “Statement” to “Return”. The format of the IEG3 return is tabular and it is primarily a self-assessment form, seeking information from Councils about how far they are down the path towards achieving “100% electronic service delivery” by 31st December 2005 with respect to a wide range of specific technical, organisational and resource issues. The main components of the Return are:

i) A summary of how e-Government will improve services and outcomes for the citizens of Waverley;

ii) A summary, in the form of a self-assessment checklist, of the Council’s plans and progress towards achieving the ODPM’s requirements of a local e-organisation. Councils are asked to indicate progress using a “traffic light” system – “green”, “amber”, “red” and “black”, where “green” indicates full implementation and “black” identifies areas where work is either not planned or is awaiting the outcome of an ODPM National Project;

iii) Actual and forecast figures re Best Value Performance Indicator 157 for Electronic Service Delivery;

iv) Actual and forecast figures re the number of e-enabled payments (income) and abandoned vehicle reports;

v) An indication of the relative usefulness of outputs from the ODPM Pathfinder Projects, National Projects and partnership working with other local authorities; and

vi) A summary of current and forecast expenditure on implementing e-government up until 2005/06.

6. The proposed IEG3 Return is attached as Annexe 1 to this report.

7. One of the requirements of the IEG3 Return is to ensure that members are aware of the national strategy for local e-Government. The Government’s “Checklist for Councillors and Chief Executives” is attached for members’ information at Annexe 2. The issues itemised in the checklist are each addressed in the IEG3 Return.

Recommendation

The Executive is recommended to approve Waverley’s IEG3 Return for submission to the Office of the Deputy Prime Minister to be eligible for consideration to receive a capital grant for the financial year 2004/05, subject to the approved Statement being submitted to the Council meeting on 16th December for information.

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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

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CONTACT OFFICER:

Name: Lawrence Heath Telephone: 01483 523084
e-mail: lheath@waverley.gov.uk

COMMS/EXECUTIVE/2003-04/319