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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 02/02/2004
Minutes of Council 16th December 2003



21
MINUTES of the MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 16th December 2003 at 7.00 p.m.

* Mr R C Terry (Mayor)
* Mr V Duckett (Deputy Mayor)
* Mr R H Worby

* Present

[The meeting was preceded by an informal public question time]

At the commencement of the meeting prayers were led by the Reverend William Lang, Rector of the Parish of St James, Elstead.

32. MINUTES

The Minutes of the meeting of the Council held on 14th October 2003 were confirmed and signed.


33. APOLOGIES FOR ABSENCE

Apologies for absence were received from Mr M J D Allan, Mrs S J Campany, Mrs M E Foryszewski, Mr W M Marshall, Mrs M Nyazai, Mr B G Shelley and Mr S D Steel.

34. DISCLOSURE OF INTERESTS

The following members made personal declarations of interest at the meeting by reason of their individual memberships of the National Trust. (Executive’s Report Item FF): Capt P J Burden also declared a personal interest in Executive Report Item K as a Waverley Trustee of New Ashgate Gallery in Farnham.

35. MAYOR’S ANNOUNCEMENTS

The Mayor informed the Council that he had recently visited/had discussions with the Landrat of Mayen-Koblenz, where issues of local government management seemed to be very similar to those in this country.

The Mayor also announced that his coffee morning in early December had raised around 600, and he thanked all those who had helped to make it so successful in raising funds for his chosen charities.

36. PRESENTATION OF PETITION

Mr Tom Martin of Godalming presented a petition to the Mayor, in accordance with Procedure Rule 10.11, the prayer of which was as follows:-

“We, the undersigned residents of the Borough of Waverley, hereby formally petition the Waverley Borough Council to refund 100 to each and every council taxpayer this year, as promised and committed by the local Liberal Democrats as a key pledge in their recent local election campaign”.

The Mayor accepted the petition and advised the petitioner and the Council that the petition stood referred to be considered by the Executive at its next available meeting.

37. REPORTS OF THE EXECUTIVE

37.1 Meeting of 28th October 2003

It was moved by the Vice-Chairman of the Executive and duly seconded that the report of the meeting held on 28th October 2003 be approved and adopted.

Wonersh Village Stores (Report Item C, recommendation 31)

Additional information, together with an amended (Exempt) Annexe 3, was tabled at the meeting and is enclosed in the minute book as an Annexe to these minutes. It was proposed that the amended (Exempt) Annexe be approved by the Council as a replacement for the previously circulated (Exempt) Annexe 3.

Upon being put to the meeting, the amendment was CARRIED.

RESOLVED that the report of the meeting held on 28th October 2003, as now amended, be approved and the recommendations contained therein adopted.

37.2 Meeting of 2nd December 2003

It was moved by the Vice-Chairman of the Executive and duly seconded that the report of the meeting held on 2nd December 2003 be approved and adopted.

(i) Setting of Council Tax Base 2004/05 (Report Item W)

Pursuant to advice lately received on an amendment to Section 67 of the Local Government Finance Act 1992, it was moved and seconded that Recommendation 39 be deleted and the following inserted.

39A. That the Council delegates authority to the Executive to determine each year the Council Tax Base for tax setting purposes in the Waverley billing area; and

39B. that the Executive considers and approves the proposed Council Tax Base for the 2004/2005 financial year at its meeting on 6th January 2004 to ensure that the tax base is approved within the statutory period.

Upon being put to the meeting, the amendment was CARRIED.

(ii) Review of Members’ Allowances (Report Item Y)

It was moved and seconded that Recommendation 41(i) be amended by deletion of the word “inflation” from the second line.

Upon being put to the vote, the amendment was CARRIED.

(iii) The Council’s Priorities (Report Item AA)

It was moved and seconded that “this item be referred back to the Executive with a request to achieve greater clarity and improved presentation of this important matter, which will be widely publicised”.

Upon being put to the vote, the proposal was LOST.

It was then moved from the Chair that Annexe 11 be amended by deletion of the words “... and the Dunsfold Aerodrome” from objective 16; and addition of objective 11 to the list of priorities to “Enhance the quality of life”.

Upon being put to the meeting these amendments were CARRIED.

(iv) Draft Traffic Orders for the Hindhead Tunnel and A3 issued by Highways Agency (Report Item FF)

It was moved and seconded that paragraph FF26 be amended to read as follows, this to be included in the Council’s reply to the Draft Traffic Orders:

“With regard to the order listed at 5 above, the Council is concerned about the needs of cyclists and other non-vehicular users, and recognises that some users did not consider that the current proposal met their needs. If alternative proposals are not forthcoming that may be satisfactory for these users, for example some alternatives to and/or upgrading the surface of all or part of route 500 (but downgrading it from a BOAT to a Bridleway), the Council requests that, if at all possible, as a last resort consideration should be given to the concept of a narrow strip of all or part of the existing A3 being retained as a suitable route for such users”.

Upon being put to the vote, the amendment was CARRIED.

RESOLVED that the report of the meeting held on 2nd December 2003, as now amended, be approved and the recommendations contained therein adopted.

38. CONTINUATION OF MEETING PAST 10.00 PM

During consideration of the above report, at 9.50 pm, it was proposed by the Mayor in accordance with Council Procedure Rule number 9 and agreed by the Council that the business of the meeting should continued past 10.00 pm so that the agenda could be completed.

39. REPORT OF DEVELOPMENT CONTROL COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Development Control Committee be approved and adopted.

40. REPORT OF LICENSING AND REGULATORY COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the meeting of the Licensing and Regulatory Committee be approved and adopted.

The meeting concluded at 10.29 pm.




Mayor



comms/council/2003-04/038 34925