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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 16/05/2006
Minutes



Executive 3
16.05.06
WAVERLEY BOROUGH COUNCIL
MINUTES OF THE MEETING OF THE EXECUTIVE – 16TH MAY 2006

SUBMITTED TO THE COUNCIL MEETING – 18TH JULY 2006

(To be read in conjunction with the Agenda for the Meeting)
*Miss G B W Ferguson (Chairman)*Mr C H Mansell
*Mrs C E Savage (Vice-Chairman)*Mr K T Reed
*Mr S D Edge*Mr J E Robini
*Mr B Grainger-Jones*Mr V K Scrivens
Mr P Haveron
* Present
Mr V Duckett was also in attendance and spoke on Agenda Item 16.1

3. APPOINTMENT OF CHAIRMAN (Agenda Item 1)

4. APPOINTMENT OF VICE-CHAIRMAN (Agenda Item 2)

5. MINUTES (Agenda Item 3)

The Minutes of the Special Meeting of the Executive held on 24th April 2006 were confirmed and signed.

6. APOLOGIES FOR ABSENCE (Agenda Item 4)

An apology for absence was received from Mr P Haveron.

7. DISCLOSURES OF INTEREST (Agenda Item 5)

Mrs C E Savage declared a personal interest in Agenda Item 9 (Annexe 2) as a member of Cranleigh Healthwatch.
PART I - RECOMMENDATIONS TO THE COUNCIL

There were no matters falling within this category.
PARTS II AND III - MATTERS OF REPORT

Background Papers

The background papers relating to the following items in Parts II and III are as specified in the agenda for the meeting of the Executive.

Part II – Matters Reported in Detail for the Information of the Council

There were no matters falling within this category.


Part III – Brief Summaries of Other Matters Dealt With

8. EXECUTIVE FOUR MONTH ROLLING PROGRAMME (Agenda Item 7; Appendix A)
[Wards Affected: N/A]
RESOLVED that the four-month rolling programme of key decisions for Waverley Borough Council be adopted, subject to the addition of Business Support Grant and Audit of Accounts being added to the Finance Portfolio with the date of June 2006.

9. LAND AT QUEENSMEAD, CHIDDINGFOLD (Agenda Item 8; Appendix B)
[Ward Affected: Chiddingfold and Dunsfold]

RESOLVED that

1. the proposal to provide additional affordable homes in Chiddingfold be supported; and

2. the disposal of land at Queensmead, Chiddingfold , to English Rural Housing Association be supported on terms to be negotiated by the Property and Development Manager to enable the affordable housing scheme to progress.

10. LOCAL GOVERNMENT REFORM – LATEST POSITION (Agenda Item 9; Appendix C)
[Wards Affected: All]

The officers reported on the latest position and the Head of Paid Service submitted the relevant terms of appointment of the new Secretary of State for Communities and Local Government set out in a letter from the Prime Minister to Ruth Kelly. The Executive also discussed the issue of representation of Town and Parish Councils and agreed to ask the SIG to review how Towns and Parishes could best be represented at a future meeting.

RESOLVED that

1. the revised Terms of Reference for the Special Interest Group be agreed, and the Lyons Inquiry interim report and Surrey LGA Protocol be referred to the SIG for consideration;

2. officers be asked to actively continue to explore opportunities for joint working with other Councils;

3. officers be asked to report further on resource implications as soon as the White Paper has been received; and

4. Surrey Police be invited to attend the next Town and Parish Councils meeting on 10th July 2006.

11. RESTRUCTURING UPDATE (Agenda Item 10; Appendix D)
[Wards Affected: N/A]

RESOLVED that the departmental directors be authorised to bring forward to the Executive, via the Corporate Overview and Scrutiny Committee, the terms of reference for the formal review of the Council by the end of May 2006.

12. REPORT OF THE MEMBER/TENANTS' SIG (Agenda Item 11; Appendix E)
[Wards Affected: N/A]

RESOLVED that the report of the Member/Tenants' SIG be noted.

13. REPORT OF THE HOUSING SIG (Agenda Item 12; Appendix F)
[Wards Affected: N/A]

RESOLVED that the report of the Housing SIG be noted.

14. RE-APPOINTMENT OF SPECIAL INTEREST GROUPS (SIGS) AND APPOINTMENT OF EMPLOYERS NEGOTIATING TEAM – 2006/2007 (Agenda Item 13)

14.1 Special Interest Groups (Agenda Item 13.1; Appendix G)

RESOLVED that

1. having been reviewed, all Special Interest Groups be re-appointed for the Council year 2006/2007; and

2. the memberships of the Special Interest Groups be as set out as Annexe 1 to these minutes, with the addition of an extra place on the Waste Management Special Interest Group to be taken by Mrs D M James.

14.2 Joint Negotiating Committee (JNC) for Pay and Conditions – Employers' Negotiating Team (Agenda Item 13.2; Appendix G)

RESOLVED that the appointment of members to the Employers' Negotiating Team be as set out in Annexe 1 to these minutes.

15. APPOINTMENT OF REPRESENTATIVE ON SURREY LOCAL GOVERNMENT ASSOCIATION (SLGA) AND NOMINATIONS TO OTHER BODIES (Agenda Item 14)

RESOLVED that

1. the Leader of the Council be appointed as the Council's representative on the Surrey Local Government Association (SLGA) in 2006/2007, with the Deputy Leader as reserve;

2. the nominations for appointment by the SLGA to the external bodies be as follows:-

Three Year Term (2006-2009)
Nominees
(if any)
Surrey Historic Buildings Trust
Mrs C E Savage
SCC Health Scrutiny Select Committee
Mr A Rayner
Supporting People Commissioning Body
Mrs A E Mansell
Annual Appointments
Countryside Access Forum
-
High Sheriff's Award
-
Management Committee of Victim Support Surrey
Mrs J R Keen
SCC Pension Fund – Investment Advisors Group
-
Surrey Economic Partnership
-
Territorial Army Volunteer Reserve
-

3. any further nominations for vacancies should be agreed by the Head of Paid Service, after consultation with the Leader.

16. LOCAL GOVERNMENT ASSOCIATION (LGA) ANNUAL MEETING 2006 (Agenda Item 15)

RESOLVED that the Leader of the Council should attend the LGA Annual Meeting of the General Assembly on 4th July 2006.

17. APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES (Agenda Item 16)

17.1 Annual Appointments (Agenda Item 16.1; Appendix H)

Mr Duckett raised the issue of the appointment of a representative to the Farnborough Aerodrome Consultative Committee and referred to an earlier incident involving RAF Odiham and helicopter flights over Farnham. The Leader explained that she understood that this issue had been resolved some years ago.

RESOLVED that

1. members be appointed to serve on the outside bodies for 2006/2007, as set out in Annexe 2 to these minutes; and

2. officers report as soon as possible on the position of Council members appointed as Trustees of outside bodies.

17.2 Local Government Association - Urban Commission (Agenda Item 16.2)

RESOLVED that

1. the Local Government Association Urban Commission be included in the list of outside bodies for 2006/2007; and

2. the Leader of the Council continues to represent Waverley on the Urban Commission for 2006/2007, with Mrs C E Savage as her deputy.

17.3 Godalming Healthcheck (Agenda Item 16.3)

RESOLVED that Mr B Grainger-Jones be appointed as the Waverley representative on the Godalming Healthcheck Steering Group.

18. ACTION TAKEN SINCE LAST MEETING (Agenda Item 17)

The Executive noted the action taken since the last meeting of the Executive relating to the appointment of Mr P Betlem to the Housing Special Interest Group for the remainder of 2005-2006.

The meeting commenced at 7.00 p.m. and concluded at 7.43 p.m.




Chairman
Comms/exec/2006-07/018