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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 06/12/2005
Report from Constitution Special Interest Group (SIG)



APPENDIX AA
WAVERLEY BOROUGH COUNCIL

CONSTITUTION SPECIAL INTEREST GROUP (SIG)
7TH NOVEMBER 2005

REPORT TO THE MEETING OF THE EXECUTIVE - 6TH DECEMBER 2005


A. WORK OF OVERVIEW AND SCRUTINY (O&S) COMMITTEES - BUDGET - 2006/07
[Wards Affected: N/A]

The Constitution Special Interest Group (SIG) was updated on the current situation in regard to Overview and Scrutiny Committee budgets. The SIG agreed that this needed to be looked at further but that a report on this matter should go to the Executive.

B. CORPORATE PERFORMANCE ASSESSMENT - AUDIT COMMITTEE
[Wards Affected: N/A]
The SIG discussed the provision of an Independent Audit Committee. The SIG agreed that Officers should produce a report on this matter for future consideration by the SIG.

C. EXECUTIVE MINUTES AND REPORTS TO COUNCIL
[Wards Affected: N/A]
At present, Executive reports to Council and the minutes of the Executive meetings are produced as two separate documents. This is labour intensive. The SIG, at its meeting on 9th September 2005, looked at alternative Executive reports and minutes of Executive meetings, produced by neighbouring authorities as a single document. Officers produced a document which incorporated the Executive report to Council and the Executive Minutes, as attached at Annexe 1 and this was agreed by the SIG at its meeting on 7th November.

D. CHANGES TO DEVELOPMENT CONTROL DECISION MAKING - AGREED AT COUNCIL
[Wards Affected: N/A]

At the Council meeting on 25th October 2005 the work of the Modernising Planning Special Interest Group and the Constitution Special Interest Group on the new Development Control decision making process was approved. The SIG was updated on the decision of Council. The SIG considered the Development Control Scheme of Delegation and it was agreed that this should be considered by the Modernising Planning (MP) Special Interest Group. (The considerations of the Modernising Planning SIG on these matters and report is elsewhere on this agenda).

E. OVERVIEW AND SCRUTINY COMMITTEES - INFORMAL PUBLIC QUESTION TIME
[Wards Affected: N/A]

The SIG considered at its meeting on 28th September the proposal by Mr R J Gates that informal public question time at Overview and Scrutiny Committees should be included as the first agenda item and to begin the meetings at 6.45pm or continue to start at 7.00pm, and if there are no members of the public wanting to ask informal questions the meeting to start immediately. Following consultation with Members it was agreed by the SIG at its meeting in September that the present system should be maintained. However, the Executive agreed at its meeting on 11th October to ask the Constitution SIG to look at this issue again. It was proposed by the SIG that, subject to Group Leaders' confirmation with their groups, informal question time should become the first agenda item and the meetings should start at 7.00pm.

Recommendations

The Special Interest Group

RECOMMENDS that

1. the Executive and any Committees meeting in the cycle should produce their report to Council and Executive minutes as a single document, as attached as Annexe 1 to the report; and 2. the timing of informal question time at Overview and Scrutiny Committees be considered.

Present at the meeting:


Members

Mr M H W Band
Mr R J Gates
Miss G B W Ferguson
Mr P D Harmer
Mrs S R Jacobs
Mrs P N Mitchell
Mrs C E Savage

The following officers were present:

Mrs A Bott
Miss C Pointer
Mr R Pellow
Miss M Ghavami

comms/executive/05-06/179