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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 16/10/2007
MINUTES OF 17TH JULY 2007



Summary & Purpose

17
MINUTES of the MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 17th July 2007
Councillor M W Byham (Mayor) - Apologised for absence
* Councillor L C Bate (Deputy Mayor, in the Chair)
Councillors:
*Mrs J I Arrick*R A Knowles
*C R Baily*Ms D Le Gal
*M H W Band*Dr N J Lee
*Mrs G M Beel*A J Lovell
*Mrs E Cable*P J Martin
*M Causey*T E Martin
Mrs C Cockburn*B J Morgan
*S P Connolly*S N Mulliner
*V Duckett*D J Munro
*J H B Edwards*S J O’Grady
*B A Ellis*S L Pritchard
*Mrs P Ellis*K T Reed
*Mrs L J FlemingS Renshaw
*Mrs P M FrostS N Reynolds
*R D FrostI E Sampson
*R J Gates*J R Sandy
*M R Goodridge*Mrs C E Savage
R A Gordon-Smith*J M Savage
*Mrs J P Hargreaves*R J Steel
*S L Hill*A E B Taylor-Smith
*N P Holder*Cllr Ms J R Thomson
*J P Hubble*A P Thorp
*S R E Inchbald*J A Ward
*D C InmanMrs N Warner-O’Neill
P B Isherwood*K Webster
*Mrs D M JamesR A Welland
*Mrs C A King*Mrs L Wheatley
* C A Wilson
* Present

At the commencement of the meeting, prayers were led by the Reverend Margaret Jackson from Churt.

13. MINUTES

The Minutes of the Annual Meeting of the Council held on 15th May 2007 were confirmed and signed.

14. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors M W Byham, Mrs C Cockburn, P B Isherwood, S Renshaw, S N Reynolds, I E Sampson, Mrs N Warner-O’Neill and R A Welland.

15. DISCLOSURE OF INTERESTS

The following interests were declared in advance and during the meeting:-
Personal and Prejudicial Interests

Cllr Mrs L J Fleming declared a personal and prejudicial interest in Minute No. 40 relating to the Farnham Park Plan because she lives in Farnham Park. At the appropriate point in the meeting, Cllr A J Lovell also declared an interest as his property abuts the Park boundary.

Cllr B J Morgan declared a personal and prejudicial interest in Minute No. 38 on Restructuring as his wife is a former Chief Executive of Waverley Borough Council. The Managing Director also declared an interest in the same item and left the Chamber during consideration of the item.

Those Councillors referred to above all withdrew from the meeting at the appropriate point in the proceedings.

Personal Interests

Cllrs Mrs J P Hargreaves and R J Steel both declared personal interests in items on the agenda relating to East Street as Farnham Town Councillors. They remained in the meeting during consideration of these items.

16. MAYOR’S ANNOUNCEMENTS

The Deputy Mayor reported that he and the Mayor had attended approximately 80 events since May, one of the most significant being the visit from the Landrat of Mayen-Koblenz at the end of May for the first time in ten years. He thanked all of those involved in the preparation for this twinning visit.

Other events had included celebrations of the 100 year anniversary of the scouting movement and the annual garden party to which local volunteers are invited. The Deputy Mayor commented on how encouraging it was to speak to so many volunteers whose aim is to help other people around them in the community.

He also informed Councillors of the following forthcoming events for their diaries:-

i. the Civic Service which would take place at 3.00 p.m. on 30th September at the Holy Trinity Church in Bramley; and

ii. the launch of Disability Challengers (the Mayor’s chosen charity for 2007-08) in Farnham on 27th July.

17. QUESTIONS FROM MEMBERS OF THE PUBLIC

The following questions to the Mayor had been received from members of the public in accordance with Procedure Rule 10:-

i. from Mrs C Sandars

“The Chairman should be aware that a security door at the side of the Redgrave Theatre was recently dislodged and that there may have been trespassers in the building. In view of the obvious concern amongst those interested in and concerned about the preservation of the buildings of Brightwells House and the Theatre, would the Chairman please confirm that Waverley Borough Council has adequate insurance cover for these buildings and would he please tell us for what amount these structures are insured?”

The Leader of the Council responded, in Mrs Sandars’ absence, as follows:-

“Thank you Mrs Sandars for your question and I note your concern about the security of the Redgrave Theatre. I am advised that the Council has insurance cover for Brightwells House and the Theatre in the sum of 4,200,000”

ii. from Mrs A Thurston
The residents of Farnham have indicated what they don’t want, but will they be able to say what they do want? Is it ‘reasonable’ to ask for a much smaller scheme and one which is in line with the Local Plan?”

The Leader of the Council gave the following reply:-

“Thank you for your question. Since your question was submitted, there was a meeting of the Executive on 10th July 2007 at which I made a statement on East Street, a copy of which will be attached to the letter setting out this response”.

iii. from Mrs A Cooper
In view of the publicity given to this matter in the local press, which has thrown some doubt on their legitimacy, would the Council now confirm that these pro forma letters will be taken properly into account?”

The Executive Portfolio Holder for Planning and Major Projects responded:-

iv. from Mr M Murphy

1. Purchasing the Brightwell’s Health Centre Buildings.
2. Attempting to relocate the lawn tennis club and providing extra car parking at Riverside.
3. The loss of housing at 1 and 2 Brightwells and Casa Mia.
4. Evicting the tenants from the Gardener’s Cottage in the curtilage of Brightwell House.
5. Closing the only theatre in Waverley Borough and trying to get consent to demolish these listed buildings.
6. Spending our money on changing Farnham Park to circumvent the law protecting endangered species.
7. Terminating the 87 year lease on the Brightwell’s Bowling Club thus removing sporting facilities from our town.
8. Continuing to progress this scheme at considerable expense to the Council Tax payers, whilst at the same time turning down every other planning application containing residential development using the proximity of the Special Protection Area designated by the European Directive.
How can Waverley Borough Council give itself and its commercial partners planning consent having so clearly demonstrated its predetermination?”

The Executive Portfolio Holder for Planning and Major Projects responded:-
On your point about predetermination, the actions by the Council in its capacity as landowner have been taken to facilitate the opportunity for redevelopment in general. This role is quite separate from the Council’s planning role. As you are aware, any specific redevelopment proposal requires consent in the normal way - no less so when the Council is the landowner.”

v. from Mrs C Cook

The Executive Portfolio Holder for Planning and Major Projects replied as follows:-

However that is a matter that will need to be considered alongside all the other material planning considerations at the appropriate stage.”

vi. from Mr J Hyman

The Leader of the Council replied as follows:-

“Thank you Mr Hyman for your question. Obviously, as the Leader of Waverley Borough Council, I am not able to give any official answer to a question addressed to the SW Surrey Conservatives. However, I refer you to the Statement I made to the Executive on 10th July, a copy of which will be attached to the letter setting out this response”.

vii. from Mr R Sandars

“What realistic options does Waverley Borough Council have, either to terminate the current contract with Crest Nicholson/Sainsbury, or, within the terms of that contract, to require the level of major alterations to the scheme that would enable it to meet the objections made by consultees and local residents in terms of the overwhelming scale and density of the scheme, unacceptable levels of traffic congestion and air pollution, as well as the loss of some 117 mature trees and amenities such as the Redgrave Theatre and bowls club?”.

The Leader of the Council gave the following reply in Mr Sandars’ absence:-

“Thank you for your question. Please can I refer you to the Leader’s statement made to the Executive on 10th July 2007, a copy of which will be attached to the letter setting out this response.”

18. MINUTES OF THE EXECUTIVE

18.1 Meeting of 22nd May 2007

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Meeting of the Executive held on 22nd May 2007 be approved.

18.2 Meeting of 12th June 2007

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Meeting of the Executive held on 12th June 2007 be approved.

18.3 Meeting of 10th July 2007

It was moved by the Chairman of the Executive and duly seconded that the Minutes of the Meeting held on 10th July 2007 be approved and the recommendations contained therein adopted.

i. Leisure Procurement Strategy Implementation (Minute No. 35)

Cllr Mrs D M James requested that her vote against recommendations 1 - 12 be recorded.

ii. ‘Same Day’ Collection Options - Kerbside Refuse and Recycling Service (Minute No. 36)

It was moved and seconded that Recommendations 13 to 16 be deleted and replaced with the following:-

“that any decision on same day/catch up collection of refuse and recycling be deferred until a broader strategy for improvement of waste collection and recycling has been agreed by the Council and supported by public consultation”.

Having held a detailed debate on the amendment, it was proposed that the question be now put. However, there being only 2 speakers remaining, the Mayor proceeded with allowing them to speak before moving to a vote on the amendment.

Upon being put to the vote, the amendment was LOST. The substantive recommendations were subsequently agreed.

iii. Restructuring: Re-designation of Head of Paid Service Post (Minute No. 38)

Prior to discussing this item, the Deputy Mayor reminded Councillors of the importance of not referring to information contained within past exempt papers.

It was moved and seconded that Recommendation 18 be deleted and replaced with the following:-

“18. the change of title of the current head of Waverley Borough Council, currently known as Managing Director, be deferred until the completion of the Chief Officer restructuring report, at which point the Constitution be amended accordingly”.

Upon being put to the vote, the amendment was LOST.


[Councillors V Duckett, Mrs D M James, K T Reed, Mrs C E Savage and J M Savage requested that their votes against the substantive Recommendation 18 be recorded. Councillors A J Lovell, Mrs P Ellis and Dr N J Lee asked that their abstentions be recorded].

RESOLVED that the Minutes of the Meeting of the Executive held on 10th July 2007 be approved and the recommendations contained therein adopted.

19. CONTINUATION OF MEETING

20. MINUTES OF THE JOINT PLANNING MANAGEMENT COMMITTEE

It was moved by the Vice-Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Joint Planning Management Committee held on 15th May 2007 be approved.

21. MINUTES OF THE LICENSING AND REGULATORY COMMITTEE

21.1 Meeting of 15th May 2007

It was moved by the Vice-Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Licensing and Regulatory Committee held on 15th May 2007 be approved.

21.2 Meeting of 11th June 2007

It was moved by the Vice-Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Licensing and Regulatory Committee held on 11th June 2007 be approved and the recommendations contained therein adopted.

22. MINUTES OF THE AUDIT COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Audit Committee held on 26th June 2007 be approved.

23. MINUTES OF THE STANDARDS COMMITTEE

It was moved by the Independent Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Standards Committee held on 9th July 2007 be approved, subject to the addition of Councillor Mrs C A King to the list of attendees.


24. LOCAL GOVERNMENT AND HOUSING ACT 1989
LOCAL GOVERNMENT (COMMITTEES AND POLITICAL GROUPS) REGULATIONS 1990 - OUTSTANDING APPOINTMENTS

The Council received an updated Appendix A and it was

RESOLVED that

1. the following Members be appointed to the Appeals Panel (12 members):-

Cllr Mrs G M Beel
Cllr L C Bate
Cllr Mrs P Ellis
Cllr M R Goodridge
Cllr D C Inman
Cllr Mrs D M James
Cllr R A Knowles
Cllr B J Morgan
Cllr S L Pritchard
Cllr K T Reed
Cllr Ms J R Thomson
Cllr Mrs N Warner-O’Neill;

2. Cllrs M H W Band, Mrs P M Frost, R J Gates and V Duckett be appointed to sit on the Emergency Advisory Group; and

3. the membership of the Audit Committee be increased to 7 members and Cllrs S L Hill and B J Morgan be appointed to sit on the Committee.

The meeting concluded at 10.09 p.m.



Mayor


comms/council/2007-08/020 minutes 44513