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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 11/03/2003
Minutes




27
MINUTES of the MEETING of the CORPORATE OVERVIEW AND SCRUTINY COMMITTEE held on 11th March 2003 at 6.30 pm

(To be read in conjunction with the agenda for the meeting)
* Mr C C E Slyfield (Chairman)
* Mr M R Goodridge (Vice-Chairman)
* Mr P Betlem
Mr M J Blower
Mrs C Cockburn
Mr H Denningberg
* Mrs J E Dodd
Mr V Duckett
* Mr M A Edgington
* Mr J C S Mackie
Mr G R Miller
* Mrs A Mugford
* Dr A Newton
* Mrs M Nyazai
* Mr J M Savage
* Mr S D Steel
Mr R H Worby
* Present

Mr M W Byham, Mr P B Isherwood, Mr B G Shelley
and Dr R A Thomas attended as substitutes
Captain P G Burden attended as the Portfolio Holder for East Street from 9pm
Mr B V Foulkes, Mr R J Gates, Mr P D Harmer, Mr D C Inman, Mr R N Jackson,
Mrs M T King-Hele, Mrs P N Mitchell and Mr J H Wootton were also in attendance

80. MINUTES

The Minutes of the meeting held on 3rd February 2003 were confirmed and signed.

81. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS (Agenda Item 2)

Apologies for absence were received from Mr P Betlem, Mr M J Blower, Mrs C Cockburn and Mr V Duckett. Mr M W Byham, Mr P B Isherwood, Mr B G Shelley and Dr R A Thomas attended the meeting as substitutes. Mr P Betlem arrived at the meeting at 7pm but did not participate in the vote.

82. DISCLOSURE OF INTERESTS (Agenda Item 3)

There were no interests raised under this heading.

83. QUESTIONS BY MEMBERS OF THE PUBLIC (Agenda Item 4)

In accordance with Procedure Rule 10, Mrs A Thurston, a Farnham resident, asked a question on whether the East Street public exhibitions had been sufficiently advertised by Crest Nicholson/Sainsbury's property company and that since the results of the survey were not yet available, should the conditional contract be signed at this stage. The Chairman responded that the advertisement of the exhibitions was the responsibility of the developers and their agent, and in terms of the conditional contract, the Committee would be acting in overview mode with a view to passing its observations to the Executive to assist in their consideration of the contract at a later date.

84. FOUR-MONTH ROLLING PROGRAMME (Appendix A)

RESOLVED that the four-month Rolling Programme of key decisions be received and noted.
85. COMMITTEE WORK PROGRAMME (Appendix B)

RESOLVED that the updated work programme be noted.

86. GODALMING LEISURE NEEDS – BROADWATER PARK (Appendix D)

The Committee received an overview of the findings of the PMP Consultancy Feasibility Study for a proposed Leisure Centre in Godalming and updating members on the current New Opportunities Fund for Broadwater School Sports Hall. During consideration of the report, the Committee wished to reiterate the importance of keeping the Town Council informed and included in future developments relating to the site.

RESOLVED that the Executive be recommended that:-

1. any future leisure centre for Godalming incorporates the facility mix as set out in the PMP Study;

2. any future leisure centre for Godalming should be located on the Rugby Club Site in Broadwater Park;

3. financial support in principle be given to partnership funding for the refurbishment of Broadwater School Sports Hall to provide community provision through the NOF PE and Sport in School scheme;

4. officers continue to investigate the benefits and costs to the Council of procuring a new Godalming Leisure Centre by means of Public Private Partnership, which could include consideration of Waverley's other leisure facilities as part of an overall package and report back the findings at a future date; and

5. all interested parties should formally be informed of the situation.

87. CASH COLLECTION AND WRITE OFFS (Appendix E)

RESOLVED that the contents of the report be noted.

THE FOLLOWING ITEM (MINUTE NO. 88) WAS CONSIDERED WITH ALL OTHER OVERVIEW AND SCRUTINY MEMBERS ABLE TO PARTICIPATE IN THE DEBATE

88. EAST STREET, FARNHAM REGENERATION SCHEME – CONDITIONAL CONTRACT (Appendix C)

The Committee held a detailed discussion and received clarification of various matters of concern relating to the report on the Conditional Contract for the Regeneration Scheme in East Street, Farnham. During consideration of the item in open session, it was necessary to discuss proposed variations to the contract set out in the (Exempt) Annexe to the report, and therefore, at 8.52 p.m. it was

RESOLVED that, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present, there would be disclosure to them of exempt information (as defined by Section100I of the Act) of the description specified in Paragraph 9 of Part I of Schedule 12A to the Local Government Act 1972, namely:-

Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

At 9.25 p.m. the meeting resumed in open session and the Committee voted and agreed on the following resolution which was proposed by Mr S D Steel:-

2. that the details of the original Crest Nicholson proposal and plan be clarified and circulated to all members of the Council.

The meeting concluded at 9.30 p.m.



Chairman
comms/o&s1/2002-03/093