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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 03/03/2003
03/03/2003



NOTE FOR MEMBERS

Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the last meeting held on 3rd February 2003 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE AND SUBSTITUTES

To receive apologies for absence and to report any substitutions.

3. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.

FORWARD WORK PROGRAMME

5. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

To receive the Four Month Rolling Programme of key decisions to be considered by the Executive on 4th March - Appendix A.

6. COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]

The Committee to receive its current work programme - Appendix B.



The following matters (Items 7 and 8) were deferred at the last meeting for consideration at this meeting.

7. PROGRESS REPORT ON IMPLEMENTATION OF BEST VALUE IMPROVEMENT PLANS FOLLOWING HOUSING SERVICE REVIEWS IN 2001/02
[Wards Affected: All]

The report at Appendix C informs members of the progress in implementing the improvement plans agreed by the Executive on 9th April 2002 and proposes revisions where necessary.


There are no Resource, Human Rights, Community Safety or “Opportunities for All” implications contained in this report.

That the Overview and Scrutiny Committee commends the Executive to:

8. DAY CENTRE ACTIVITY IN WAVERLEY
[Wards Affected: All]

At an earlier meeting, Members of this Committee asked for a report about Day Centres to be presented. The report at Appendix D is designed to update members on the current situation in respect of Day Centre activity in Waverley, focusing on the five “core day centres”, their current position and various developments/opportunities. There are no resource implications arising from this report.

Recommendation

9. SUSTAINABLE COMMUNITIES : BUILDING FOR THE FUTURE
[Wards Affected: All]

The report at Appendix E advises Members about the Deputy Prime Minister’s announcement on 5th February 2003 following the Comprehensive Spending Review in 2002. The “Communities Plan”, as it has been called, outlines the Government’s priorities in relation to housing and related expenditure for the coming years. The resource implications for Waverley are unclear at this stage.

Recommendation

It is recommended that the Committee notes the contents of the Deputy Prime Minister’s Communities Plan and makes any comments to the Executive.

10. POSSIBLE REVIEW OF AFFORDABLE HOUSING PLANNING POLICY
[Wards Affected: All]

The report at Appendix F responds to a request from the Environment Overview and Scrutiny Committee to look at Waverley’s Local Plan policy on affordable housing. A few examples of policies elsewhere suggest there is scope to tighten planning policy. At the national level, the Government’s new plan “Sustainable Communities : Building for the Future” promises to tackle planning policy and affordable housing delivery. Opportunities are also anticipated with the Planning and Compulsory Purchase Bill to be passed early in 2004. At the same time there is concern that Government proposals for capital receipts and Social Housing Grant could mean less money for affordable housing in Waverley. The implications of these changes need urgent investigation. No resource or environmental implications will arise from this report.

Recommendation

That opportunities in “Sustainable Communities : Building for the Future” be investigated, along with the implications of any reductions in funding.

11. KEY WORKER HOUSING
[Wards Affected: All]

In the past, Members of this Overview and Scrutiny Committee have enquired about the work being undertaken by this Council to assist Key Workers to secure affordable housing. The report at Appendix G advises the Committee on progress being made in respect of the provision of accommodation for Key Workers who work in the Borough of Waverley.

There are no additional resource implications as the provision of 1,000,000 capital over two years by way of LA SHG has already been approved in the Capital Programme.

Recommendation

It is recommended that the Overview and Scrutiny Committee welcomes the work being undertaken to assist both Key Workers and Essential Workers.

12. PROVISION OF TWO AFFORDABLE RENTED UNITS FOR KEY WORKERS AT HINDHEAD
[Ward Affected: Hindhead]

The report at Appendix H:

Recommendation

It is recommended that the Executive be commended as follows:-

1. the Council supports Surrey Heath Housing Association’s proposal to provide 2 three bedroom houses for key workers at Tyndalls Place in Hindhead;

2. a provision of 125,120 be identified from within the General Fund, LA SHG Capital Programme for 2002/2003;

3. the Council’s officers be authorised to expend the LA SHG in accordance with Housing Corporation procedures; and

4. the Council enters into a nomination agreement with Surrey Heath Housing Association.


13. PROMOTING SOCIAL INCLUSION – CHALLENGING SOCIAL EXCLUSION FOSTERING COMMUNITY COHESION
[Wards Affected: All]

At the Overview and Scrutiny Committee in November 2002 members asked for a report on the issues surrounding social inclusion/exclusion. The report at Appendix I:-

provides some background about these issues generally and how they relate to Waverley;

details the SE Region Social Exclusion Statement;

recognises how the social inclusion/exclusion debate has moved on to include the issue of “community cohesion”; and

identifies some of the activities that are being undertaken by the Council to promote social inclusion and to address social exclusion.

As this is a scene setting report there are no officer recommendations.

There are no resource, environmental, Crime and Disorder, or “Opportunities for All” implications directly arising from this report.

Recommendation

As this is a scene setting report requested by the Committee, there are no recommendations.

14. DRAFT POLICY STATEMENT ON ANTI-SOCIAL BEHAVIOUR AND HARASSMENT FOR TENANTS OF WAVERLEY BOROUGH COUNCIL
[Wards Affected: All]

As part of the Council’s consultation process, this Committee is asked for its views on the report at Appendix J which contains the draft Policy Statement on Anti-Social Behaviour and Harassment for Tenants through Waverley Homes (the Council’s newsletter for tenants). There are financial and resource issues in respect of the proposed policy which, it is intended, would be contained within budget estimates. This report has already been considered by the Member/Tenants’ Special Interest Group and by the Executive.

Recommendation

The Overview and Scrutiny Committee is requested to make any observations on the draft policy statement on Anti-Social Behaviour and Harassment.

15. SUPPORTING PEOPLE – IMPLICATIONS FOR CURRENT AND NEW TENANTS
[Wards Affected: All]

The report at Appendix K reminds members of the Government’s proposed new arrangements for the implementation of “Supporting People” and the changes this means for the way in which people who live in supported housing will receive Housing Benefit and new payments to cover their landlord costs and care costs.


From 1st April 2003, a number of existing funding streams will be amalgamated in a single Supporting People grant. This will be administered by local authorities that are Social Services authorities, and used to pay for the provision of housing and related support services.

The Supporting People Financial Regime comes into being in April 2003, and this has implications for the way in which the Council charges for the “support services” provided by Sheltered Housing Managers, Community Warden staff, etc. This report sets out the charging implications for existing tenants and new tenants.

There are no sustainability/environmental implications.

Recommendation

It is recommended that this Committee notes the implications of Supporting People on the total charges likely to be made to tenants of sheltered housing schemes and community warden schemes and that the Executive is made aware of those implications.

16. REPAIRS AND MAINTENANCE – DECENT HOMES PROGRAMME OF WORK FOR 2003/04 AND SUBSEQUENT YEARS
[Wards Affected: All Wards]

The purpose of the report at Appendix L is to explain the methodology for formulating the programme of programmed and cyclical maintenance work for Housing Revenue Account properties and to seek approval for those programmes identified.

Recommendation

That this Committee commends to the Executive that the criteria and detailed programme of work for properties within the Housing Revenue Account, as detailed in Annexe 1 and (Exempt) Annexe 2 to the report, be approved.

17. GAS CENTRAL HEATING, SAFETY CHECKS, SERVICING AND RESPONSIVE MAINTENANCE
[Wards Affected: All Wards]

The purpose of the report at Appendix M is to seek approval for the tendering of the gas central heating safety check, servicing and responsive maintenance contract for the domestic properties within the Housing Revenue Account on a 5 year partnering basis.

Recommendation

That this Committee commends to the Executive that:-

1. the gas central heating servicing and responsive maintenance contract for the domestic properties within the Housing Revenue Account be let on a 5 year partnering basis in accordance with the details in the report; and

2. the proposed contract be exempt from Standing Orders (Contracts) 105(3) and 111(1) to allow procurement in accordance with the procedures detailed in the report.


18. STRUCTURAL REPAIRS AND REFURBISHMENT SUNNYDOWN, WITLEY
[Wards Affected: Witley]

To consider the report at Appendix N – to follow.

19. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman :-

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 1001 of the Act) of the description specified in the appropriate paragraph(s) of Part 1 of Schedule 12A to the Local Government Act 1972.

20. ANY ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider any matters relating to aspects of any reports on this agenda which, it is felt, may need to be considered in exempt session.`


For further information or assistance, please telephone David Bennett, Committee Secretary, on extension 3226 or 01483 523226.

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