Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 28/06/2004
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held
on 28th June 2004
(To be read in conjunction with the Agenda for the Meeting)
Mr R J Gates (Chairman)
Mrs L S R Hodgson
Mrs M V M Hunt (Vice-Chairman)
Mrs S R Jacobs
Mr L C Bate
Dr P M Marriott
Mr M J Blower
Mrs P N Mitchell
Dr J F A Blowers
Mr J R Sandy
Mr M W Byham
Mr J M Savage
Mr P Haveron
Mrs J A Slyfield
Mrs P Hibbert
Mr A E B Taylor-Smith
Mr R D Frost, Mr W M Marshall and Mr A Rayner attended as substitutes.
Mr B A Ellis and Mrs C E Savage were also in attendance.
The Minutes of the Meeting held on 7th June 2004 were confirmed and signed.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr L C Bate, Dr J F A Blowers and Mr P Haveron. Late apologies were received from Mr A E B Taylor-Smith. Mr R D Frost, Mr W M Marshall and Mr A Rayner attended as substitutes.
DISCLOSURE OF INTERESTS
There were no disclosures of interest made.
EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
(Agenda Item 5)
RESOLVED that the Executive Four-Month Rolling Programme of Key Decisions, as endorsed by the Executive at its meeting on 15th June, be received.
COMMITTEE WORK PROGRAMME
(Agenda Item 6)
RESOLVED that the Committee work programme be received.
REVIEW OF DEVELOPMENT CONTROL
(Agenda Item 7)
The Committee received a comprehensive presentation from the Portfolio Holder for Planning, Mrs C E Savage on the Executive's objectives for Development Control. The Portfolio Holder and Officers responded to Members questions and observations.
Officers updated the Committee on Best Value Performance Indicators 109 a, b, and c. The Committee was informed that although government targets have not been met it was improving.
It was suggested that as part of this Committee's review of the Development Control Service in Waverley, a number of authorities, similar in nature to Waverley, be invited to attend, or provide evidence in respect of the Development Control Service activities. It was also proposed that evidence be sought from the Planning Officers Society and a representative from the Office of the Deputy Prime Minister be invited to attend a future meeting.
It was agreed that a Sub-Committee be established to conduct interviews with planning and other staff and that it should comprise of four members, three of which would be a quorum for a meeting to take place.
It was recommended by the Committee that the terms of reference of the Sub-Committee should be extended to state that all information gathered should be non-attributable.
RESOLVED to RECOMMEND to the Council that:-
1. a Sub-Committee of the Environment and Leisure Overview and Scrutiny Committee be established for the duration of the review of the Development Control service; and
2. the Sub-Committee should consist of the Chairman and Vice-Chairman of the Committee, Mr M J Blower and Mr M W Byham, and that the terms of reference, as amended, be endorsed.
PROPOSED AMENDMENTS TO THE A3 HINDHEAD SCHEME BY THE HIGHWAY AGENCY
(Agenda Item 8, Appendix B)
The Committee considered a report which set out the proposed amendments to the A3 Hindhead highway scheme following public consultation. The Committee was also informed of the latest progress on the A3 Public Inquiry and the Statement of Principles, as set out in an addendum to the report.
RESOLVED to RECOMMEND to the Executive that
the A3 Hindhead scheme proposed by the Highway Agency be supported, specifically:
1. the traffic management scheme for the Hazel Grove area;
2. the deletion of the Boundless Road junction and replacement with a design for Boundless Road to pass under the new A3;
3. a new cycleway along the existing A3; and that
4. the progress on the A3 Public Inquiry and the Statement of Principles be noted; and
5. it be noted that the Surrey Hills Area of Outstanding Natural Beauty, in cooperation with the National Trust, proposes to set up a Joint Advisory Committee (JAC) and a coordinator.
ENABLING AFFORDABLE HOUSING IN WAVERLEY
(Agenda Item 9, Appendix C)
The Committee considered a comprehensive scene setting report on how 'affordable housing' should be funded in the future. The Committee was satisfied with the proposals outlined and commended the report. The Committee looked forward to further reports on this matter.
RESOLVED to RECOMMEND to the Executive that:-
1. the report be noted;
2. the action set out at paragraph 22 d, e, f and g be endorsed;
3. opportunities to provide non-subsidised affordable housing be fully explored with organisations with which the Council has not traditionally worked and that there might be presentations to members, if appropriate;
4. further work be undertaken to establish a policy for the use of commuted sums which can be used for supporting affordable housing in the Borough; and
5. further reports be brought before members as matters emerge, clarify or need resolution.
BEST VALUE PERFORMANCE INDICATORS
(Agenda Item 10, Appendix D)
The Committee considered a report on Waverley's performance in 2003/04 in respect of the best value and local performance indicators that were within the remit of the Committee and which would be reported in the Council's Corporate Plan 2004/2005.
1. the content of the report and Annexe 1 thereto be noted; and
2. the Chairman discuss with Officers an opportunity to consider certain key performance indicators in more detail and report to the Committee in due course.
The meeting concluded at 9.25 pm