Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 09/06/2003
Best Value and Local Performance Indicators : Review of Waverley's Performance in 2002/03 and Proposed Targets for 2004/05 and 2005/06



Summary & Purpose
This report gives details of Waverley’s performance in 2002/03 in respect of the best value and local performance indicators that fall within the remit of the Environment and Leisure Overview and Scrutiny Committee, and which will be reported in the Council’s Best Value Performance Plan for 2003/04. The report provides details of the targets for 2003/4 which were approved by the Executive in January 2003, and invites the comments of the Committee on the proposed targets for 2004/5 and 2005/6.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
Positive
Positive
Positive
Positive
Positive
Positive


APPENDIX E
WAVERLEY BOROUGH COUNCIL

ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE – 9TH JUNE 2003

________________________________________________________________________

Title:
BEST VALUE AND LOCAL PERFORMANCE INDICATORS: REVIEW OF WAVERLEY’S PERFORMANCE IN 2002/03 AND PROPOSED TARGETS FOR 2004/05 AND 2005/06

[Wards Affected: All]
_________________________________________________________________________

Summary and purpose:

This report gives details of Waverley’s performance in 2002/03 in respect of the best value and local performance indicators that fall within the remit of the Environment and Leisure Overview and Scrutiny Committee, and which will be reported in the Council’s Best Value Performance Plan for 2003/04. The report provides details of the targets for 2003/4 which were approved by the Executive in January 2003, and invites the comments of the Committee on the proposed targets for 2004/5 and 2005/6.

_________________________________________________________________________

Quality of life implications – social, environmental & economic (sustainable development):

The regular monitoring and reporting of Waverley’s performance in delivering its services has positive implications for most, if not all, the quality of life issues set out above.

E-Government implications:

Comprehensive information on Waverley’s performance will be provided in the Best Value Performance Plan which will be published on the Council’s website from 30th June 2003.

Resource and legal implications:

There are no direct resource and legal implications associated with this report.

_________________________________________________________________________

Background

1. Each year the Council is required to produce a Best Value Performance Plan (BVPP) that reports on its performance during the previous year. The BVPP also sets targets for the coming year. Targets for 2003/04 were approved by the Executive at its meeting on 4th February 2003. However, the Government has since revised its requirements in respect of the performance information to be included in the Best Value Performance Plan, and from June this year the Plan must include targets for the current year and the subsequent two years, ie 2004/5 and 2005/6.

Waverley’s performance in 2002/3 and proposed targets for the next three years

2. The table attached as Annexe 1 sets out for the consideration of this Committee the following information:

A description of all the Best Value Indicators (BVPIs) and Local Performance Indicators
(LOPIs) which fall within the remit of the Environment and Leisure Overview and Scrutiny
Committee and which will be published in Waverley’s Best Value Performance Plan for
2003/4.

The Council’s actual performance in respect of each indicator for 2001/2 and 2002/3, and the
respective targets for those two years.

The agreed targets for each indicator for 2003/4 and the proposed targets for 2004/5 and
2005/6.

Comments on Waverley’s performance and proposed targets

3. Members are asked to note the following points in relation to Waverley’s performance in 2002/3 and the proposed targets for the next three years.

Environmental Services

4. BVPI 82 - Although the percentage recycling rate for 2002/3 as a whole shows only a modest increase at 13.55%, compared with the 2001/2 level of 12%, the aim is still to achieve a recycling rate of 24% by 31st March 2004. The main reason for this has been the delayed implementation of new and enhanced kerbside collection rounds whilst contract renegotiations were taking place with Arkeco Environmental Services. 5. BVPI 84 - The weight of household waste collected showed a reduction in 2002/3. This has been a reverse in the national trend of an increase of 3% over the same period, and reflects the success of the Waverley Waste Awareness Campaign. Until now, this has been mainly, but by no means exclusively, focused on those properties where enhanced recycling has been introduced. However, the target area for the campaign will widen greatly as the service progressively expands to cover 95% of Waverley households by the end of this calendar year. 6. BVPI 91 - The percentage of households served by a kerbside collection of recyclables fell slightly to 57% during the year because of an increase in the number of properties in the Borough. As mentioned above, this percentage is due to rise to 95% this year. 7. LOLE 1&2 - The reliability of the refuse collection service remains very high with more than 99.5% of collections being made on the designated day. The main reasons for the small failure rate are bad weather, vehicle breakdowns and blocked vehicular access. More than 99.9% of those collections that were missed were put right the following working day. 8. LOLE 3 - A new local indicator for the time taken to remove fly-tips has been introduced to track performance in respect of a growing problem. During 2002/3 Waverley cleared some 343 fly-tips.

Planning and Development

9. BVPI 106 – The proposed targets for Waverley are reduced over the next three years, assuming a greater focus on exception sites in the countryside.

10. BVPI 109 a, b and c – The proposed targets reflect the Government’s targets for these three indicators. With regard to the determination of major applications, nationally Waverley is in the top quartile for this indicator. The main challenge for Waverley’s Planning service lies with the determination of minor applications, and while every effort is being made to meet the Government’s target of 65% of applications to be determined in 8 weeks, in the current year the service will be doing well to achieve 50%. (NB these schemes in the context of Waverley include schemes of less than 9 dwellings). Finally, with regard to other applications, while the target will not be met for this year, the underlying trend shows major improvements in the last two months of last year and suggests that an 80% target will be achieved in 2003/4.

11. LODC 1 – The proposed target of 70% of all planning complaint investigations being actioned within 8 weeks represents a realistic but stretching target which is subject to resolving the recent recruitment problems.

12. LODC 2 – The 85% target for the registration or invalidation of applications within 5 working days of receipt in 2003/4 takes into account the likely operational issues in implementing the new IT systems and unforeseen staffing issues. The proposed targets for subsequent years anticipate the implementation of settled systems and improvements in efficiency.

Cultural Services

13. BVPI 170 a, b and c - The outturn figures for 2002/3 do not include data from Godalming Museum as the curator is on maternity leave and the information could not be accessed.

14. LOLE 15 - Sport England stopped their capital programme part way through the year and therefore the target for 2002/3 was not met.

15. LOLE 20 - A large element of the Arts Development Budget was to be used to support Cranleigh Arts Centre and therefore the target for 2002/3 was not met.

16. LOLE 24 - The proposed target for 2004/5 has been reduced since the Council no longer has the staffing resource of the biodiversity rangers in that year to co-ordinate volunteer tasks. It is hoped that by 2005/6 it will be possible to develop the volunteer programme to encourage greater take up.

17. LOLE 25 and 26 – The outturn figures for 2002/3 for the sports centres are generally lower than previous years due to a national decline in swimming attendances.

18. LOLE 28 – In 2002/3 the number of landscape projects involving the community was lower than anticipated, due to staff vacancies. In 2003/4 and 2004/5 a significant amount of time will be spent on the re-tendering of the Grounds maintenance contract thereby reducing the amount of officer time to undertake landscape projects.

19. LOLE 29 a, b and c – The targets for this indicator were not met since equipment was removed following Health and Safety inspections and was not replaced in some of the play areas due to a lack of resources in 2002/3. Given the current funding strategy, it is not envisaged that there will be a significant increase in the number of play areas or their standard.

20. LOLE 31 - In 2003/4 the aim is to develop newly designated local nature reserves and increase visitors. New interpretative materials will be developed for these sites through the biodiversity project.

21. LOLE 32 – The proposed target for 2003/4 is lower than in subsequent years due to a loss of assistant ranger posts although Biodiversity rangers, employed for a one-year project, will undertake 4 interpretive events as part of their project. For 2005/06 the aim is to reinstate additional staff resources.

Conclusion

22. The Environment and Leisure Overview and Scrutiny Committee is asked to consider the information presented in this report and to draw attention to any specific issues that it feels should be taken into account in the setting of targets for 2004/5 and 2005/6.

Recommendation

It is recommended that this Committee notes the report and agrees any observations to be forwarded to the Executive on the setting of targets for 2004/5 and 2005/6.

________________________________________________________________________

Background Papers (DoEL and DoPD)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

________________________________________________________________________

CONTACT OFFICERS:

Name: Martin Shorten Telephone: 01483 523434
E-mail: mshorten@waverley.gov.uk
John Anderson Telephone: 01483 523298 Julie Maskery Telephone: 01483 523432
E-mail: jmaskery@wavlerley.gov.uk

Comms/o&s3/2003-04/005