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Meeting of the Corporate Overview and Scrutiny Committee held on 03/04/2001
MATCHED FUNDING PROVISION: APPLICATION FOR RING-FENCED MONIES IN 2001/2002 FOR THE RECONSTRUCTION OF ST NICHOLAS CAR PARK, CRANLEIGH



At its meeting on 20th March 2001, the Executive Committee agreed to the process, priorities and timetable to be followed when considering applications for Matched-Funding in the next bidding round 2002/2003 (Round 5); and determined two applications for Matched-Funding Provision from ring-fenced monies in 2001/2002.

Following the meeting of the Executive Committee, four members have now requested that the application relating to St Nicholas Church Car Park, Cranleigh be a matter for Call-In consideration by this Committee.
APPENDIX E
WAVERLEY BOROUGH COUNCIL

REPORT OF THE EXECUTIVE COMMITTEE – 20TH MARCH 2001
FOR CALL-IN CONSIDERATION BY OVERVIEW AND SCRUTINY COMMITTEE No. 1 (CORPORATE) ON 3RD APRIL 2001


Title:
MATCHED-FUNDING PROVISION:

APPLICATION FOR RING-FENCED MONIES IN 2001/2002 FOR THE RECONSTRUCTION OF ST NICHOLAS CAR PARK, CRANLEIGH.
[Wards Affected: All]


Summary and Purpose

At its meeting on 20th March 2001, the Executive Committee agreed to the process, priorities and timetable to be followed when considering applications for Matched-Funding in the next bidding round 2002/2003 (Round 5); and determined two applications for Matched-Funding Provision from ring-fenced monies in 2001/2002.

Following the meeting of the Executive Committee, four members have now requested that the application relating to St Nicholas Church Car Park, Cranleigh be a matter for Call-In consideration by this Committee.
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Introduction

1. In accordance with the process agreed by the Policy and Resources Committee on 18th December 1997, there is an annual bidding round for up to three quarters of the annual Matched-Funding Provision. One quarter of the annual Matched-Funding Provision is ring-fenced for urgent applications or for opportunities that may arise during the year. In preparation for the next bidding round for 2002/2003 (Round 5) the Executive Committee agreed recommendations for the grant criteria and Information and Guidance Notes for applicants, and for the application timetable.

2. The total Matched-Funding Provision allocated for 2002/2003 (Round 5) is 300,000. In accordance with the process agreed by the Policy and Resources Committee on 18th December 1997, 225,000 (three quarters of the allocation) is available for the main bidding round with 75,000 (one quarter of the allocation) available as a ring-fenced provision for urgent schemes that arise during that year.

Criteria and Project Eligibility

3. As part of the monitoring and evaluation of the Matched-Funding Provision, an assessment has been made of the previous bidding round (Round 4, 2001/2002) and the Executive Committee agreed that no changes be made to the current Matched-Funding Provision grant criteria and project eligibility.



Timetable

4. Round 5, 2002/2003, will open for applicants on Monday 9th April 2001 with a closing date for receipt of applications by 5 pm on Monday 3rd September 2001. The time allocated for receiving applications will enable the Council to promote the availability of the Matched-Funding Provision and provide time for applicants to prepare their funding bids. All the applications submitted will be assessed and scored against the Matched-Funding Provision criteria between 3rd September 2001 and 5th October 2001. Applications, together with the scoring results, will be considered by Management Board on 31st October 2001 and by the Executive Committee on 13th November 2001. Applicants will be notified of the outcome of their applications in writing in December 2001 for funding from April 2002 to March 2003.

St Nicholas Church Car Park, Cranleigh

5. An application for Matched-Funding Provision ring-fenced monies in 2001/2002 has been submitted by the St Nicholas Parochial Church Council for the reconstruction of the St Nicholas Church Car Park in Cranleigh. The location plan is attached at Annexe 1.

6. The application sought a funding contribution of 15,000 from the ring-fenced allocation for 2001/2002 towards the total estimated costs of 31,800. The Guildford Diocese have provided an interest-free loan of 10,000 payable over three years and the St Nicholas Church PCC will provide a 5,000 interest-free loan. A grant of 300 has been requested from Cranleigh Parish Council. It is proposed that the remaining 1,500 will be raised through local donations and fundraising.

7. The St Nicholas Church Car Park is privately owned by the St Nicholas Parochial Church Council. Due to the current state of the car park surface, the church has been advised by their insurance company to close the car park until reconstruction work can be completed. The car park was therefore closed on 1st December 2000 and will remain closed until the church have been able to raise the required funding to complete the reconstruction work.

8. The proposed work will include renewing the base material, constructing drainage channels, laying drain pipes and edging and surfacing with bituminous macadam. The proposed reconstruction work has been estimated to provide a 25-year life.

9. The car park was originally constructed for the use of those attending church services and organisations and members of the community who use the community meeting hall. Consequently, the church currently have a notice in the car park indicating that it is for the users of the church and church rooms only. However, the car park’s major users also include the parents of children attending the adjacent Cranleigh Infant School, visitors to Cranleigh Arts Centre and Cranleigh Hospital, residents of the Rectory Garden Cottages, and the Malthouses and the elderly sheltered bungalows. The church have confirmed the wider community use of the car park and have stated that if a grant were offered they would be willing to agree changes to the wording of the car park sign.




Matched-Funding Provision Criteria

10. The application was assessed against the degree to which it meets the Matched-Funding Provision criteria. The application scored 65 out of a possible score of 100. The project does not, however, meet Waverley’s key Corporate or Service Strategies. It is recognised that the car park provides additional parking for visitors to the Cranleigh Arts Centre and for local residents, Cranleigh Infant School and community organisations using the church community hall. However, a public car park facility is provided at Village Way Car Park, which is a short walk from Cranleigh Arts Centre.

Environmental Implications

11. Due to the proposed surface water drainage works including connections to surface water drains in Church Lane, the applicants would be requested to consult Waverley’s Engineers.

Resources Implications

12. The total available ring-fenced funding for 2001/02 is 75,000 (one quarter of the total Matched-Funding Provision for 2001/02). An allocation of 30,000 for the Small Grants Scheme is made from the ring-fenced budget, resulting in a total of 45,000 available for ring-fenced schemes. At the Policy and Resources Committee meeting on 24th January 2001, the following funding from the ring-fenced allocation was approved, leaving a current balance of 37,089.
24. If a grant of 15,000 were to be approved for the St Nicholas Church Car Park the balance of ring-fenced allocation for urgent projects that might arise during 2001/2002 would be 17,089.

Conclusion

25. The Executive Committee, on 20th March 2001 was advised that the proposed resurfacing of St Nicholas Church Car Park was urgently required and that members of the local community as well as the church community would benefit from the improvements. However, taking into consideration the scheme’s relatively low score, the financial impact on the ring-fenced monies for 2001/2001, that the project does not meet Waverley’s key Corporate or Service Strategies and that a public car park facility nearby is provided by Waverley, the Executive Committee agreed the grant request be not approved.

Recommendation

It is now for this Committee to review the decision taken and agree any observations to be forwarded to the Executive Committee.
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Background Papers (BT)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
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CONTACT OFFICER:

Name: Wendy Varcoe Telephone: 01483 869093
Email: wvarcoe@waverley.gov.uk