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Meeting of the Environment Overview and Scrutiny Committee held on 14/11/2001
MATCHED-FUNDING PROVISION - ROUND 5 APPLICATIONS 2002/03



The purpose of this report is to consider applications, which are Environment and Leisure Schemes, for Matched-Funding Provision received under the Round Five allocation. in 2002/03 including the Community Buildings Grant Scheme for 2002/03.

The environmental ‘Opportunities For All’ and resources implications are identified in the report.
APPENDIX K

WAVERLEY BOROUGH COUNCIL

ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE
14TH NOVEMBER 2001
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Title:
MATCHED-FUNDING PROVISION – ROUND 5
APPLICATIONS 2002/03

[Wards Affected: All]
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Summary and Purpose

The purpose of this report is to consider applications, which are Environment and Leisure Schemes, for Matched-Funding Provision received under the Round Five allocation. in 2002/03 including the Community Buildings Grant Scheme for 2002/03.

The environmental ‘Opportunities For All’ and resources implications are identified in the report.
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Introduction

1. At the meeting of the Executive Committee held on 20th March 2001, the process and timetable for Matched-Funding Provision Round 5 applications was approved.

2. In accordance with the timetable, applications for Round 5 were invited. The bidding round opened on 9th April 2001 with a closing date for receipt of applications by 5 pm on 3rd September 2001.

3. A total of eighteen Round 5 Matched-Funding applications have been received, of which fourteen are Environment and Leisure Schemes and come under the aegis of the Environment Overview and Scrutiny Committee. A further nine applications were received under the Community Buildings Grants Scheme for 2002/03. A summary of all the Matched-Funding and Community Buildings Grants Scheme applications including, the total project costs, the grant requested, the percentage leverage and the criteria score is attached at Annexe 1.

4. The report provides details of the fourteen Environment and Leisure schemes and the nine Community Buildings Grants Schemes together with the results of their assessment against the Matched-Funding Provision criteria. A summary providing details of the projects is attached at Annexe 2.

Background

5. In accordance with the process agreed by the Policy and Resources Committee on 18th December 1997, there is an annual bidding round for up to three quarters of the annual Matched-Funding Provision. The remaining one-quarter is ring-fenced for urgent applications or for opportunities that arise during the year.

Funding Allocation

6. The total Matched-Funding Provision allocation available for Round 5 applications and Community Buildings Grants Schemes is 300,000.

7. In accordance with the agreed process, on quarter (75,000) is ring-fenced for urgent applications that may arise during the year. This includes the 30,000 allocation for small grants in 2002/03. The remaining balance for Matched-Funding Provision applications in Round 5 is 225,000. After allowing for the 2002/03 phase of projects approved in the previous round (9,719), the total balance of Matched-Funding Provision in Round 5 is 215,281.

Matched-Funding Criteria

8. At the meeting of the Executive Committee on 20th March 2001, the Matched-Funding Provision grant criteria and the guidance notes for applicants, attached at Annexe 3 were approved.

9. Each application has been assessed and scored against the Matched-Funding Provision criteria. In addition, each application has been considered by the relevant service officer, and comments provided on each of the applications.

10. The recommendations proposed in the report are based on the results of the scoring, together with an assessment of the degree of community benefit in relation to the total grant requested, the ability to draw in additional resources and the likely success of lottery or other grant bids. Additional considerations are the geographical spread of projects within Waverley together with a balance of different types of projects. Community Building Grants Scheme

11. The Council has previously agreed that it will participate in Surrey County Council’s Community Buildings Grants Scheme (formerly known as the Tri-Partite Grant Scheme) and will administer applications received in accordance with Councils’ Matched Funding Provision. The Grant Scheme is based on funding for approved projects of one third from the district councils, one third from Surrey County Council and one third from the Village Hall. The Grant Scheme is managed by the Village Halls Advisor at Surrey Voluntary Service Council (SVSC) who undertake the promotion of the Scheme and administer and assess the applications for Surrey County Council. Copies of the application forms are supplied to the District Councils who undertake their own assessments and make recommendations to Surrey County Council in preparation for their consideration of all the applications within Surrey. 12. The deadline date for the applications to the Community Buildings Grant Scheme was 3rd September 2001 for funding in 2002/2003. A total of nine applications were received from Village Halls and Community Buildings in Waverley.

Human Rights and Community Safety Implications

13. There are no human rights or community safety implications.


"Opportunities for All" Implications

14. The ‘Bridging the Gap’ application will provide additional opportunities to people with disabilities. The ‘Creative Communities’ project will provide opportunities for people in higher need to participate in a range of community art projects. The Tilford Playground project will provide play facilities for children up to the age of 9 in a village where no play facilities are available. All of the sports applications will provide enhanced sports facilities for young people within Waverley.

Environmental Implications

15. There are no environmental implications.

Resource Implications

16. The total Matched-Funding Provision requested from the fourteen Environment and Leisure, and the nine Community Buildings Grants Scheme applications for 2002/03 is 652,236. The total Matched-Funding Provision requested by all the applications including the Community Buildings Grants Scheme in 2002/03 is 704,488 with a total available allocation in 2002/03 of 215,281.

Recommendation

It is recommended that the Committee considers and provides comments on the applications within its remit, in advance of the Executive Committee considering all the applications on 4th December 2001.
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Background Papers (DoF)

Matched-Funding Provision Round 5 and Community Buildings Grants Scheme applications.
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CONTACT OFFICER:

Name: Wendy Varcoe Telephone: 01483 523093.
E-mail: wvarcoe@waverley.gov.uk