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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment Overview and Scrutiny Committee held on 14/11/2001
BEST VALUE- PERFORMANCE INDICATORS AND TARGETS



This report gives details of all the statutory and local performance indicators that fall within the remit of the Environment Overview and Scrutiny Committee and that will be reported in the Council’s Best Value Performance Plan for 2002/03. It also proposes the targets that should be set for 2002/03 for all those indicators for which the Council has historical data.

There are no direct resource, environmental or ‘Opportunities for All’ implications.
APPENDIX E

WAVERLEY BOROUGH COUNCIL

ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE
14TH NOVEMBER 2001

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Title:
BEST VALUE – PERFORMANCE INDICATORS AND TARGETS

[Wards Affected: All]
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Summary and Purpose

This report gives details of all the statutory and local performance indicators that fall within the remit of the Environment Overview and Scrutiny Committee and that will be reported in the Council’s Best Value Performance Plan for 2002/03. It also proposes the targets that should be set for 2002/03 for all those indicators for which the Council has historical data.

There are no direct resource, environmental or ‘Opportunities for All’ implications.
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Introduction

1. As Members will know, the Council is required to produce an annual Best Value Performance Plan which reports on its performance during the current year and sets targets for the coming year.

2. For the first two years of the Best Value regime, all local authorities were required to report their performance against a series of indicators that fell into three categories:

Audit Commission Performance Indicators (ACPIs) – set by the Audit Commission
Best Value Performance Indicators (BVPIs) – Set by then Department of Environment, Transport and the Regions (DETR) and now by the Department of Transport, Local Government and the Regions (DTLR).
Local Performance Indicators (LOPIs) – set by the authority.

3. Audit Commission Indicators (ACPIs) were first introduced in 1993/94, and since then all local authorities have been under a statutory obligation to publish their ACPIs annually, initially by 31st December and more recently by 31st October each year. In Waverley the ACPIs have been published in the annual report edition of the Link Magazine, and the final outturn figures for both ACPIs and BVPIs for 2000/01 will be published in the November edition of the Link. However, given the Audit Commission’s decision to cease specifying performance indicators with effect from 1st April this year, there will be no future requirement for local authorities to publish their performance indicators each autumn, leaving the Best Value Performance Plan as the main vehicle for publicising an authority’s performance. Some ACPIs have become BVPIs with the remainder ceasing to exist from the end of 2000/01.

4. The Government has encouraged local authorities to develop and use their own local indicators (LOPIs), the precise nature of which can be determined by each authority. LOPIs are considered to be an important measure of local performance and of how the authority is meeting the needs of its residents and achieving the corporate objectives. Local indicators also provide managers with better information about local circumstances and give observers an indication of performance in areas that are particularly relevant to the nature of what the authority does. It is, therefore, anticipated that, as in the case of the statutory indicators, local indicators will be subject to amendment from time to time to reflect changing priorities and circumstances.

5. Waverley’s first local indicators were published in its Performance Plan for 2000/01, and since then other local indicators have been developed by individual service areas. However, it is clear from feedback provided by District Audit following their audit of Waverley’s Best Value Performance Plan for 2001/02, that there is scope to improve Waverley’s LOPIs in terms of their adequacy, relevance and clarity. This is one of the issues currently being addressed by the recently established Performance Improvement Group, which will be advising Management Board on the appropriate criteria to be used in developing LOPIs.

Performance indicators and target setting

6. The Council has a statutory requirement to set targets for all those BVPIs for which there is historical data, and for those targets to be published in the annual Best Value Performance Plan. For a small number of BVPIs, the Government is requiring authorities to set targets that are consistent with reaching (over a period of five years starting in 2000/01) the performance level of the top 25% of authorities at the time at which the targets were set. There are no top quartile’ indicators which fall within the remit of the Environment Overview and Scrutiny Committee.

7. It is also considered to be good practice to set targets for local indicators.

8. Waverley had no formal mechanism for setting targets until last autumn when targets for 2001/02 were set by each committee for the BVPIs and LOPIs falling within their respective remits. However, it is clear from the feedback from District Audit following their audit of the 2001/02 Best Value Performance Plan that there is considerable scope for improving target setting in Waverley.

9. Target setting is key, and needs to be well documented to enable the authority to demonstrate that it is achieving best value. Targets should take into account the performance of other authorities in Waverley’s Audit Commission family, as well as the performance of neighbouring authorities, and should reflect the aims and objectives of the authority’s Corporate Plan.

10. Targets must be challenging in order to demonstrate that the authority is seeking continued improvement, and that steps are being taken to try to meet the performance of top quartile authorities where this is relevant. Consideration also needs to be given to setting targets for more than one year at a time so that it is clear what levels of performance the authority is seeking to achieve over the next three to five years.

Target setting for 2002/03

11. Annexe 1 sets out for consideration by this Committee the following information in relation to the Environment and Leisure Department. Annexe 2 sets out the following information with regard to the Planning Service:

A description of those BVPIs and LOPIs which fall with the remit of the Environment Overview and Scrutiny Committee.

The Council’s estimated and actual performance in respect of the service/activity for 2000/01. (N.B. The estimated figures may differ quite significantly from the actual outturn figures)

Comparative data in respect of estimated performance of top quartile authorities.

An estimate of the Council’s performance in the service/activity for the current financial year (i.e. 2001/02) based on performance during the first six months of the year and projected forward to the year-end plus the target for 2001/02 and, where necessary, an explanatory note on poor or very good performance.

A suggested target for 2002/03, and possibly for the following two to three years, together with some explanatory notes about the target(s).

Conclusion

12. The Environment Overview and Scrutiny Committee is asked to consider the suggested targets and the proposed local indicators in order that these can be included in the Council’s Best Value Performance Plan for 2002/03.

Recommendation

That the Executive Committee be recommended that the suggested targets for 2002/03 be approved.
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Background Papers (CEx)

BVPP 2000/01
BVPP 2001/02
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CONTACT OFFICERS:

Name: Sue Petzold Telephone: 01483 523202
E-Mail spetzold@waverley.gov.uk

Carole Boxall Telephone: 01483 523418
E-Mail cboxall@waverley.gov.uk

Brian Titmuss Telephone: 01483 523286
E-mail: btitmuss@waverley.gov.uk