Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 25/05/2004
Agenda



AGENDA

1. APPOINTMENT OF CHAIRMAN

To confirm the appointment of the Leader of the Council as Chairman of the Executive for the Council year 2004/05.

2. APPOINTMENT OF VICE-CHAIRMAN

To confirm the appointment of the Deputy Leader as Vice-Chairman for the Council year 2004/05.

[N.B. Under the Executive Procedure Rules, the Leader will determine the scope of individual portfolios and allocate them to members of the Executive.]

3. MINUTES

To confirm the Minutes of the Special Meeting of the Executive held on 20th April 2004 (to be laid on the table half an hour before the meeting).

4. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

5. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

6. QUESTIONS

The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.

7. EXECUTIVE FOUR MONTH ROLLING PROGRAMME

To adopt the four month rolling programme of key decisions for Waverley Borough Council attached at Appendix A – for all members of the Council.

8. MEMBERS’ INFORMATION TECHNOLOGY FACILITIES
[Wards Affected: N/A]

9. CENTRAL OFFICES - SUMMER OVERHEATING - COMFORT COOLING PROPOSAL
[Wards Affected: All]

10. THE CAPABILITY OF THE COUNCIL TO PROVIDE EMERGENCY SERVICES OUT OF NORMAL OFFICE HOURS
[Wards Affected: All]

To consider the report at Appendix D – to follow.

11. COMMUNITY SAFETY IN WAVERLEY – STAFFING ISSUES
[Wards Affected: All]
The report at Appendix E summarises where matters currently stand in relation to staffing in the area of community safety, and puts forward proposals for the appointment of a second community safety officer funded by the Waverley Community Safety Executive.

Recommendation

The Executive is asked to recommend the Council to approve the proposal to appoint a second Community Safety Officer on the basis set out in the report.

12. EAST STREET, FARNHAM REGENERATION PUBLIC PARKING PROVISION
[Wards Affected: All Farnham Wards]

The purpose of the report at Appendix F is to consider the implications, as a parking operator, of the level of public parking provision currently indicated for the redevelopment, as an input into the future planning process, taking into account:-

public need
revenue expectations
retail viability
local planning policy
national and county policies on car-use restraint
traffic movement
the local environment

Recommendation

It is recommended that the Executive:

13. WEBCASTING
[Wards Affected: All]
To consider the report at Appendix G – to follow.

14. REGULATION OF INVESTIGATORY POWERS ACT 2000 - REPORT ON INSPECTION
[Wards Affected: N/A]
To consider the report at Appendix H – to follow.

15. THE PLANNING SERVICE – CURRENT ISSUES
[Wards Affected: N/A]

To consider the report at Appendix I – to follow.

16. MONTROSE HOUSE, FARNHAM
[Wards Affected: All Farnham Wards]
1. subject to planning approval, the lowest tender, as indicated in the (Exempt) Annexe to the report, be accepted; 2. a variation to the capital programme be made in the sum indicated in the (Exempt) Annexe to cover the cost of the works, including Planning and Building Regulation fees, to be met from the General Fund capital receipts in anticipation of the capital receipt arising from the East Street redevelopment; and

3. a resolution in accordance with Regulation 3 of the Town and Country Planning (General) Regulations 1992 be made to allow a planning application to be submitted for a change of use.

17. LEASE OF TENNIS COURTS - BROADWATER PARK, GODALMING
[Wards Affected: All Godalming Wards]

18. COMPULSORY PURCHASE OF SMALL AREA OF COMMONLAND, ROOKS HILL, BRAMLEY
[Ward Affected: Bramley, Busbridge and Hascombe]

19. WILLIAM COBBETT STATUE
[Wards Affected: All Farnham Wards]
20. KILNFIELDS, HASLEMERE - PROGRESS REPORT
[Ward Affected: Haslemere East & Grayswood]
To consider the report at Appendix N – to follow.

21. Housing Options APPRAISAL SPECIAL INTEREST group (SIG)

The report of the Housing Options Appraisal SIG is enclosed – Appendix O (for information)

22. SOUTH EAST REGIONAL Housing STRATEGY 2006-2009 – GREEN PAPER: KEY ISSUES
[Wards Affected: All]

A report on this matter which is to consider a draft response to the Green Paper is scheduled to be considered by the Community Overview and Scrutiny Committee on 18th May. It is reproduced as part of this Agenda (Appendix P) and the views of Overview and Scrutiny will be reported to the Executive.

23. RE-APPOINTMENT OF SPECIAL INTEREST GROUPS (SIGS) AND APPOINTMENT OF EMPLOYERS NEGOTIATING TEAM - 2004/05
[Wards Affected: N/A]

23.1 Special Interest Groups

The Special Interest Group (SIG) Protocol adopted as part of the Constitution is attached (Appendix Q). Under the protocol, it is necessary to determine whether or not it is appropriate to re-appoint all or some of the Special Interest Groups listed below (number of members on SIG and date last met shown in brackets):-

Background Papers (CEx)

Letter to Group Leaders dated 6th April 2004; Letter to all Members dated 6th April 2004.

23.2 Joint Negotiating Committee (JNC) for Pay and Conditions - Employers Negotiating Team (6)

To appoint the Members of the Employers’ Negotiating Team whose role is to conduct negotiations with the staff through the Waverley Joint Negotiating Committee for Pay and Conditions and all matters concerning local pay and conditions of service. The meetings of the Joint Negotiating Committee to consider pay are held in December/January. The dates in this Council year have been scheduled in the Council's Calendar of Meetings. The Employers’ Negotiating Team normally comprises 6 members. Three names have so far been submitted by Group Leaders, i.e. Mr Edge, Miss Ferguson and Mr Slyfield. Any other names put forward before the meeting will be reported.

Recommendation

That the appointment of members to the Employers’ Negotiating Team for 2004/05 be determined.

Background Papers (CEx)

Letter to Group Leaders dated 6th April 2004; Letter to all Members dated 6th April 2004.

24. APPOINTMENT OF REPRESENTATIVE ON SURREY LOCAL GOVERNMENT ASSOCIATION (SLGA) AND NOMINATIONS TO OTHER BODIES
[Wards Affected: N/A]

This Council is entitled to appoint one representative plus a reserve to serve on the Surrey Local Government Association (SLGA). In 2003/04 the Council was represented by the Leader and Mr Steel was the reserve.

Appointments to a number of external bodies for which the SLGA is responsible are reserved to District/Borough Councils on a rota basis. Waverley is able to nominate one candidate (unless otherwise indicated) for consideration for appointment to each of those bodies.

It is anticipated that the names of the external bodies will be provided very shortly to enable a note to be circulated prior to the meeting.


Recommendation

It is recommended that

(a) the appointment of the Borough Council’s representative (and reserve) on the Surrey Local Government Association in 2004/05 be determined; and

(b) any nominations for consideration for appointment by the Association to external bodies be determined.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

25. APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES
[Wards Affected: N/A]

25.1 Annual Appointments

Under the Constitution, the Executive appoints the representatives to outside bodies (annual appointments) for 2004/05. Appendix R (to follow) sets out the name of the organisation and the names submitted by the Group Leaders to serve in 2004/05. Any late changes to the list will be reported at the meeting.

Recommendation

It is recommended that the appointment of members to serve on outside bodies be determined.

Background Papers (CEx)

Letter to all Members dated 7th April 2004.

25.2 Other Appointment - Longer Term

Corporation of Godalming College

In July 2000, Mrs M Nyazai was appointed to serve as the Waverley representative on the Corporation of Godalming College for a period of four years, until July 2004.

Subsequently, Mrs Nyazai resigned and in 2002, Mr M R Goodridge was appointed to fill the vacancy for the balance of the four year term. The appointee is not required to be a current Waverley Councillor, but the College does prefer that appointees come from one of the areas from which the College draws the majority of its students i.e. Godalming preferably, Cranleigh or Haslemere.

The Clerk to the Corporation has requested the Council to give consideration to this matter before 10th June “to enable the representative to function effectively by 1st August and in a position to attend any meeting of the Corporation following this date”.

The Group Leaders have been advised and to date, the Liberal Democrat Group has nominated Mr P Haveron.

Recommendation

It is recommended that consideration be given to the appointment of the Waverley representative to serve on this body.

Background Papers (Cex)

Letter from Clerk to the Corporation, Godalming College, dated 16th March 2004 and reply dated 22nd April 2004.
Letters to Group Leaders dated 22nd April 2004.

25.3 Surrey County Council Local Committee Task Groups

The Borough Council representatives on the Local Committee for Waverley (SCC) were appointed at the Annual Council meeting on 11th May and in the past that Committee has set up various Task Groups. The Committee, wherever possible, selects members of Groups from within its own committee membership. However, it may be necessary to nominate to one or more of these Groups and any further information will be reported at the meeting.

Background Papers (CEx)

Letter to Group Leaders dated 6th April 2004; Letter to all Members dated 6th April 2004.

26. ACTION TAKEN SINCE LAST MEETING

To note the following decision taken by the Chief Executive, following the appropriate member consultation, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

Surrey Regional Network – South East Plan

To nominate Mrs C E Savage for appointment to the above body by the Surrey Local Government Association.

Background Papers (CEx)

Letter to Group Leaders dated 7.4.04.

27. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the proceedings, that if members of the public were present during those items there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of Part 1 of Schedule 12A to the Act (to be identified at the meeting).
28. EAST STREET - FARNHAM

To consider the report at (Exempt) Appendix S – to follow.

29. LAND AT FARNHAM

To consider the report at (Exempt) Appendix T.

30. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow,
Head of Committee and Member Services on extension 3222 or 01483 523222.

comms/executive/2004-05/001