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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 08/04/2008
Agenda




Fax No: 01483 523475
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When calling please ask for: Emma McQuillan
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Date: 27th March 2008

To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive
      Cllr R J Gates (Chairman)
Cllr D J Munro
      Cllr Mrs P M Frost (Vice-Chairman)
Cllr S N Reynolds
Cllr M H W BandCllr J R Sandy
Cllr B A EllisCllr R J Steel
      Cllr D C Inman
Cllr A E B Taylor-Smith
Dear Councillor

A Meeting of the EXECUTIVE will be held as follows:-

Yours sincerely

MARY ORTON

Chief Executive
*This meeting will be webcast and can be viewed by visiting http://www.waverley.ukcouncil.net/

If you would like a copy of this agenda or the attached papers in another format, e.g. large print, on tape or in another language, please call 01483 523351



NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
REVISED AGENDA

1. INFORMAL PUBLIC QUESTION TIME

The Chairman to receive any informal questions from members of the public (for a maximum of 15 minutes).

2. MINUTES

To confirm the Minutes of the Meeting held on 4th March 2008 (to be laid on the table half-an-hour before the meeting).

3. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

4. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

5. QUESTIONS
6. EXECUTIVE FORWARD PROGRAMME

To adopt the forward programme of key decisions for Waverley Borough Council, attached at Appendix A - for all Members of the Council. [Those items which can now be removed from the Forward Programme are identified in struck through text, and any items that have been added are identified in bold text.]

Recommendation

It is recommended that the forward programme be adopted, subject to agreement of the amendments highlighted in Appendix A.

[The following reports (shown with an *) are being considered first by the appropriate Overview and Scrutiny Committees and any observations from the Committees will be circulated separately.]

7. REVIEW OF PLANNING SERVICE - ESTABLISHMENT *
[Portfolio Holder for Planning: Cllr B A Ellis]
[Wards Affected: N/A]

The report at Appendix B sets out proposals for a revised establishment structure to deliver planning services to meet current and future needs of the Council and its customers.

Recommendation

It is recommended to the Council that


8. REVIEW OF THE PLANNING SERVICE - CHARGING FOR PRE-APPLICATION ADVICE *
[Portfolio Holder for Planning: Cllr B A Ellis]
[Wards Affected: All]

In July 2007,the Executive agreed to introduce a charge for pre-application advice but before implementing that instructed officers to carry out further work on the charges to be levied and to seek further views of the Environment and Leisure Overview and Scrutiny Committee. This work has now been completed and the report at Appendix C now refers.


Recommendation


9. PROPOSED PLANNING INFRASTRUCTURE CONTRIBUTIONS SUPPLEMENTARY PLANNING DOCUMENT (SPD) *
[Portfolio Holder for Planning: Mr B A Ellis]
[Wards Affected: All]

The purpose of the report at Appendix D is to recommend the formal adoption of the draft Planning Infrastructure Contributions SPD, which will form part of the Council’s Local Development Framework (LDF). The SPD is an evolution of the Section 106 Agreements Code of Practice that was produced as part of the Surrey Planning Collaboration Project.

Recommendation

It is recommended to the Council that the Planning Infrastructure Contributions SPD be adopted.

10. 1APP – INTRODUCTION OF NATIONAL PLANNING APPLICATION FORMS AND REVISED VALIDATION PROCESS *
[Portfolio Holder for Planning: Cllr B A Ellis]
[Wards Affected: All]

The report at Appendix E explains the introduction of a new set of national planning application forms and a revised validation process coming into force on 6th April 2008. As part of the new validation process for planning applications, a local authority can adopt a local set of requirements following consultation with interested parties. The purpose of the report is to inform members about the proposed local requirements, the outcome of the consultation and to recommend adoption of these requirements.

Recommendation

It is recommended that the local list of requirements for the validation of planning applications set out at Annexe 1 to the report, and the amendments at Annexe 2 be adopted.

11. DEBT MANAGEMENT POLICY *
[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: N/A]
The report at Appendix F sets out a policy for ensuring a consistent approach to the management and recovery of Waverley’s debts.

Recommendation

It is recommended that the draft Corporate Debt Management Policy be approved.

12. PERFORMANCE MANAGEMENT REPORT, QUARTER 3 (OCT-DEC) 2007/08 *
[Portfolio Holder for Best Value: Cllr M H W Band]
[Wards Affected: All]

Waverley’s Performance Management Framework (PMF) contains a host of statutory (BVPI) and locally defined (LPI) indicators that assist Members and officers in identifying current improvement priorities.

The indicators in Waverley’s PMF are reviewed quarterly by the Executive. The report at Appendix G details performance against those indicators pertinent to the remit of the Council’s three Overview and Scrutiny Committees during the third three-month period of 2007/08.

Recommendation

The Executive is requested to note the observations of the O&S Committees on the Quarter 3 performance indicators, as set out in Annexe 2.

13. NEW PENSION REGULATIONS
[Portfolio Holder for Human Resources: Cllr Mrs P M Frost]
[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: N/A]

The Local Government Pension Scheme (LGPS) is a statutory pension scheme that applies to all staff within local government. Significant changes have been agreed to the scheme to ensure it remains affordable and relevant for the 21st Century. These changes come into effect on 1 April 2008 - the report at Appendix H refers.


Recommendation

It is recommended that

14. ROWLAND HOUSE, CRANLEIGH
[Portfolio Holder for Housing: Cllr Mrs P M Frost]
[Ward Affected: Cranleigh West]

The report at Appendix I proposes that the site of Rowland House, Cranleigh be redeveloped for subsidised affordable housing to meet local housing need, in line with the Corporate Plan 2008-11 priority of providing more subsidised affordable housing in the Borough. The main part of the sheltered housing scheme - Rowland House - is now vacant. Whilst plans are being progressed, it is proposed that the main building be retained and in the meantime that a small part of the building adjacent to the Cranleigh Day Centre be leased to Age Concern Waverley for a fixed term of one-year.

Recommendation

It is recommended that:

1. the Council proceeds with a 100% Subsidised Affordable Housing Scheme on the site;

2. the decommissioned building be retained and secured until its replacement by the new redevelopment scheme;

3. Age Concern Waverley be offered a fixed term lease for one year (excluded from the 1954 Landlord and Tenant Act) for the area of Rowland House outlined in Annexe 2A and be charged a rent of 5,000;

15. PROPOSAL TO ESTABLISH A JOINT DOMESTIC ABUSE OUTREACH SERVICE IN WAVERLEY AND GUILDFORD
[Portfolio Holder for Safer Waverley: Cllr Brian Ellis]
[Wards Affected: All]

Waverley Borough Council has provided a Domestic Abuse Outreach Service for several years on behalf of the Safer Waverley Partnership (SWP) as the name given to the Waverley Crime and Disorder Reduction Partnership (CDRP). However, since the establishment of the service in 2001 it has always been the intention that Waverley’s service would eventually join with the outreach service in Guildford Borough to provide a new service for the whole of SW Surrey.

The report at Appendix J seeks approval for the Chief Executive to sign a proposed contract for the provision of the service by the Christian Alliance Housing Association (CAHA), which is the chosen provider of the new merged outreach service following a tendering exercise. Guildford Borough Council will also be entering into a contract with CAHA to provide a service to Guildford.

Recommendation

It is recommended that:

1. the Chief Executive be authorised to conclude negotiations and sign an appropriate contract for the provision of a Domestic Abuse Outreach Service to residents of Waverley by the Christian Alliance Housing Association; and

2. the Chief Executive be authorised to conclude negotiations with the other Safer Waverley Partners, and Guildford Borough Council to enter into appropriate agreement(s) for the purpose of, providing, monitoring the performance and funding of the new service.

16. MINOR AMENDMENTS TO CONTRACT PROCEDURE RULES
Recommendation

17. NOTES FROM THE MEMBER/TENANTS’ SPECIAL INTEREST GROUP (SIG)

The notes of the meeting of the Member/Tenants’ SIG held on 20th February 2008 are attached as Appendix K.

Recommendation

It is recommended that the SIG be renamed the Landlord Services Partnership SIG and new terms of reference drawn up in due course.

18. NOTES FROM THE MEMBER DEVELOPMENT SPECIAL INTEREST GROUP (SIG)

The notes of the meeting of the Member Development SIG held on 26th February 2008 are attached as Appendix L.

Recommendation

It is recommended that the report be noted.

19. ACTION TAKEN SINCE LAST MEETING

To note the following action taken by the Chief Executive after consultation with the Chairman and Vice-Chairman since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting:-

Concessionary Fares

In accordance with an Executive decision of 2nd October 2007, to act in line with the majority of Surrey Districts and Boroughs with regard to the operation of the Concessionary Fares Scheme, to authorise a variation to the scheme so that Waverley introduces a 9.00 a.m. start rather than a 9.30 a.m. start, with effect from 1st April 2008. Also, to continue operating the current scheme for disabled users which applies at anytime.

20. EXCLUSION OF PRESS AND PUBLIC

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A to the Act (to be identified at the meeting).

21. DIRECT PERFORMANCE OF REQUIREMENTS OF AN ENFORCEMENT NOTICE

To consider the report at (Exempt) Appendix M.

22. FLEXIBLE RETIREMENT REQUEST

To consider the report at (Exempt) Appendix N.

23. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.


For further information or assistance, please telephone Robin Pellow, Head of Democratic Services, on extension 3222 or 01483 523222.

Comms/executive/2007-08/269