Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 02/08/2004
AGENDA 2ND AUGUST 2004




Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: David Bennett
Direct line: 01483 523226
E-mail: dbennett@waverley.gov.uk
Date: 22nd July 2004



To: All Members of the EXECUTIVE
(Agenda pages to other Members
for Information)


Membership of the Executive
      Mr C C E Slyfield (Chairman)
      Miss G B W Ferguson (Vice-Chairman)
      Mr M J D Allan
      Mr S D Edge
      Mr B Grainger-Jones
Mr C H Mansell
Mr J E Robini
Mrs C E Savage
Mr V K Scrivens


Dear Sir/Madam

A special meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

CHRISTINE L POINTER

Chief Executive

* An open public question time will commence at 3.45 pm.
[The meeting may be broadcast via webcast to the internet]
NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

1. MINUTES

To confirm the Minutes of the Meeting of the Executive held on 27th July 2004 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions, notice of which has been given in accordance with Procedure Rule 10.

The following items (5 - 13) are those that were deferred at the meeting on 12th July.

5. MARKET TOWN HEALTHCHECKS AND PARISH PLANS
[Wards Affected: All]

The report at Appendix A describes the Market Towns Healthcheck approach, sets out the results emerging in Cranleigh and Haslemere to date, sets out details of changes to the Parish Plan approach and describes links to the Community Strategy and the emerging Local Development Frameworks. The report also advises the Council of two Market Town Awards that have been won by Cranleigh and Haslemere for projects undertaken by the Town Initiatives linked to the healthcheck.

Recommendation

It is recommended that:-

1. the work undertaken by the Cranleigh Initiative, the Haslemere Initiative, volunteers and the wider community in completing the first phase of the Market Town Healthchecks in Cranleigh and Haslemere be welcomed and endorsed and the Steering groups be congratulated on what they have achieved;

2. issues emerging from the Healthchecks and Parish Plans be used to help inform the development of Waverley’s Community Strategy and the work of the Local Strategic Partnership;

3. Parish and Community Plans be listed as one of the funding priorities in Waverley’s Community Partnership Fund criteria;

4. the receipt of the two Market Town Awards for Cranleigh and Haslemere be welcomed; and

5. the Executive's thanks be conveyed to the Town Initiatives and volunteers in each community who have done so much to complete the initial phase of the Healthchecks.

6. IMPLEMENTING E-GOVERNMENT (IEG) 2004/05 - IEG CAPITAL GRANT AND PLANNING AND REGULATORY SERVICES ON-LINE (PARSOL)
[Wards Affected: All]

7. ENABLING AFFORDABLE HOUSING IN WAVERLEY
[Wards Affected: All]

A report on this matter, which has already been considered by the Environment and Leisure and Community Overview and Scrutiny Committees on 28th and 29th June 2004, is contained at Appendix C. It is intended that the paper should open the discussion about issues surrounding affordable housing into the future and that more detailed reports should return to the Overview and Scrutiny Committees and the Executive as national and regional policy become clearer and as local responses to these issues are formulated.

Recommendation

It is recommended that:-

1. the report be received;

2. the Executive notes that, with regard to the issues arising and challenges facing the Council as a Planning and Housing Authority, the Community Overview and Scrutiny Committee endorses the actions proposed in paragraph 22 a, b and c above and the Environment and Leisure Overview and Scrutiny Committee endorses the actions proposed in paragraph 22 d, e, f and g;

3. opportunities to provide non-subsidised affordable housing be fully explored with organisations with which the Council has not traditionally worked and that there might be presentations to members, if appropriate;

4. further work be undertaken to establish a policy for the use of commuted sums which can be used for supporting affordable housing in the Borough, mindful of the important capital finance regulations dimension; and

5. further reports be brought before members as matters emerge, clarify or need resolution.

8. BEST VALUE AND LOCAL PERFORMANCE INDICATORS : REVIEW OF WAVERLEY'S PERFORMANCE IN 2003/04
[Wards Affected: All]

The report at Appendix D gives details of Waverley's Performance in 2003/04 in respect of all the Council's Best Value and Local Performance Indicators. These indicators have been detailed in the Council's Corporate Plan 2004/05 and the data has been submitted to the Audit Commission.

Recommendation

It is recommended that the report and annexes thereto be received and noted.

9. LICENCE FOR ALTERATIONS AND EXTENSION - GUILDFORD RFC, BROADWATER PARK, GODALMING
[Ward Affected: Godalming Farncombe and Catteshall]

Recommendation

It is recommended that Waverley gives landlord’s consent to the Rugby Club for the works of alteration and extension granted under planning permission WA/2003/2417.

10. EXTENSION TO CAR PARK, MILFORD AND VILLAGES DAY CENTRE, CHAPEL LANE, MILFORD
[Ward Affected: Milford]

The report at Appendix F seeks approval for the grant of a lease of the land adjacent to the Milford and Villages Day Centre to use as ancillary car parking. The Day Centre will be responsible for obtaining all necessary statutory approvals for the land and for the construction of the car park.

Recommendation

11. REPORT OF THE HOUSING OPTIONS APPRAISAL SIG
[Wards Affected: N/A]

The report of the SIG is contained at Appendix G.

12. REPORT OF THE MEMBER/TENANTS’ SIG
[Wards Affected: N/A]

The report of the SIG is contained at Appendix H.

13. A REVIEW OF SERVICES FOR YOUNG PEOPLE
[Wards Affected: All]

Providing services for young people is a key priority for the Council. In order to help improve the delivery of services, the Council has identified the need to undertake a review of the services it currently provides. The review will help shape a range of policies and priorities for future action. The review will involve a number of key partners as well as young people themselves. The report at Appendix I sets out the objectives of the review and seeks Members' endorsement to establish a Special Interest Group to advise the Portfolio Holder on the scope and implementation of the review and assist in the process.

Recommendation

The Executive is recommended to:-

1. agree the objectives of the review as presented in this report; and

2. endorse the proposal to establish a Special Interest Group, comprising seven Members and other co-opted individuals as considered necessary, to assist in undertaking the review.

14. WASTE REDUCTION STRATEGY - PROPOSED CHARGING REVISION FOR GARDEN WASTE
[Wards Affected: All]

The report at Appendix J proposes a reduced charge of 10p per garden waste sack for Waverley householders in receipt of statutory means tested benefits.

Recommendation

It is recommended that the Executive:

1. agrees that garden waste sacks be made available for 10p each for the exclusive use of householders in receipt of statutory means-tested benefits, limited to 52 sacks per year; and
15. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

16. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any report on this agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow,
Head of Committee and Member Services on extension 3222 or 01483 523222.
comms/executive/2004-05/118 38620