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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 19/06/2006
Minutes



7
MINUTES of the MEETING of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE held on 19th June 2006

(To be read in conjunction with the Agenda for the meeting)

*Mrs P M Frost (Chairman)*Mr J C S Mackie
*Mr A Rayner (Vice-Chairman)*Mrs A E Mansell
*Mr P Betlem*Dr P M Marriott
*Mr M J Blower*Mr W M Marshall
*Mrs E Cable*Mrs P N Mitchell
*Mrs P Ellis*Mrs J Rawlings +
*Mrs M E ForyszewskiMr P S Rivers
*Mr P B IsherwoodMr B G Shelley
*Mrs J R Keen*Miss P Wright +
*Dr M-G Lane
* Present
+ Tenants’ Panel Representatives

Mrs C Cockburn spoke on Agenda Item 10, Appendix E

20. MINUTES (Agenda Item 4)

The Minutes of the meeting held on 22nd May 2006 were confirmed and signed.

21. APOLOGIES FOR ABSENCE (Agenda Item 5)

Apologies for absence were received from Mr B G Shelley. No substitutes were available.

22. DISCLOSURE OF INTERESTS (Agenda Item 6)

The following members declared personal interests and remained in the meeting during consideration of the respective items:-
Mr A RaynerItem 6 Choice Based Lettings – Allocation PolicyHe is employed by the new Downland Housing Association which is a Waverley Partner.
Mrs A E MansellItem 9 - Developing Community Based Services for Older people
and
Item 10 - Brightwells Gostrey Centre
The Gostrey Centre is in her ward and part of the East Street Development and her husband is the Portfolio Holder. She is also a Waverley representative on the Brightwells Gostrey Centre Committee
Mrs P M FrostItem 10 - Brightwells Gostrey CentreShe is a Surrey County Council representative on the Brightwells Gostrey Centre Committee
Mr J C S MackieItem 12 - Citizens' Advice BureauxRepresentative on the Haslemere Citizens' Advice Bureau
Mrs E CableItem 13 - Meals on WheelsHer husband is a member of the Womens Royal Voluntary Service (WRVS) and delivers meals
Mrs P N MitchellMember of WRVS

Mr M J Blower and Dr P M Marriott declared a personal and prejudicial interest in Agenda Item 10, Appendix E, Brightwells Gostrey Centre and left the chamber.

Miss M Ghavami, Committee Secretary, declared a personal interest in Item 10, as she is acquainted with the Vice-Chairman of the Brightwells Gostrey Centre Committee. She remained in the Chamber during consideration of this item.

23. CHOICE BASED LETTINGS - ALLOCATION POLICY (Appendix A, Agenda Item 6)

At its meeting in May the Committee received an update report advising on the progress being made in implementing a Choice Based Lettings Scheme in Waverley and the Council's participation in a sub-regional CBL scheme with Guildford, Rushmoor and Hart. This sub-regional approach had resulted in an award of 100,000 towards the setting up of CBL across the four boroughs using a common approach and technology.
24. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME (Agenda Item 8)

The Committee received and noted the four month rolling programme adopted by the Executive on 13th June 2006.



25. COMMITTEE WORK PROGRAMME (Agenda Item 9.1)

26. FUTURE WORK PROGRAMME (Agenda Item 9.2)

The Committee discussed its future work programme. At the last meeting, Members had agreed that the Waverley Partnership Fund Grants criteria should be an item that is subject to an in-depth review in 2006-07. The Committee usually identifies two major in-depth reviews each year and having agreed the Partnership Fund grants criteria as one review, members were invited to confirm the second in-depth review which would be added to the Committee's work programme for the current Council year. Members had been contacted after the last meeting to submit their suggestions. The suggested items put forward made by Members included; day centres, Town/Parish Liaison, annual inspection of the Council Housing Stock and to discuss the conversion of grass verges for use as off-street car parking.

RESOLVED that

1. Waverley Partnership Fund Grants criteria be confirmed as an area for in-depth review; and

2. scoping reports be brought to the next meeting, and the other area for in-depth review be confirmed at that meeting.


27. DEVELOPING COMMUNITY BASED SERVICES FOR OLDER PEOPLE (Agenda Item 9, Appendix D)

28. BRIGHTWELLS GOSTREY CENTRE, FARNHAM (Agenda Item 10, Appendix E)

1. it takes the initiative to provide a new community centre for Farnham;

2. a new community centre be provided within the East Street re-development site;

3. the Brightwells Gostrey Centre remain in its current premises until a new centre is provided; and

4. the Council works in partnership with the Brightwells Gostrey Centre Committee to make the new community centre a reality.

29. WAVERLEY HOPPA COMMUNITY TRANSPORT – PROGRESS REPORT (Agenda Item 11, Appendix F)

RESOLVED that;
30. REVIEW OF CITIZENS ADVICE BUREAUX – UPDATE ON THE ESTABLISHMENT OF A WAVERLEY DISTRICT MODEL CAB SERVICE (Agenda Item 12, Appendix G)

31. MEALS ON WHEELS (Agenda Item 13, Appendix H)

A report was considered which updated the Committee on the work of the Meals on Wheels Sub-Committee. The Meals on Wheels Sub-Committee was set up to assist the Meals on Wheels review process. The Sub-Committee had met on Monday 12th June 2006 and appointed Mrs Keen as Chairman. The purpose of the meeting was to discuss the visits undertaken by the Sub-Committee members and officers with Womens Royal Voluntary Service Volunteers (WRVS) when they were delivering meals and secondly to consider the eligibility criteria used by other authorities for their MOW service.

RESOLVED that the update report be noted.

32. EXCLUSION OF PRESS AND PUBLIC

Item 33 33. INTERIM - REVIEW OF HOUSING SERVICES (Agenda Item 15, (Exempt) Appendix I)

RESOLVED that the Executive be advised that the Committee supports the recommendations contained in the (Exempt) Appendix I.



The meeting concluded at 9.15 p.m.



Chairman




comms/o&s2/2006-07/027