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Waverley Borough Council Committee System - Committee Document

Meeting of the Licensing Sub-Committee "E" held on 05/04/2007
Minutes




Licensing Sub-Committee ‘E’ 15
5.04.07
MINUTES OF THE MEETING OF LICENSING SUB-COMMITTEE ‘E’ -
5TH APRIL 2007

SUBMITTED TO THE LICENSING AND REGULATORY COMMITTEE MEETING –
11TH JUNE 2007

(To be read in conjunction with the Agenda for the Meeting)
*Dr M-G Lane*Mr J R Sandy
*Mr W M Marshall
* Present


19. ELECTION OF CHAIRMAN (Agenda Item 1)

Mr J R Sandy was elected Chairman for this meeting of Sub-Committee ‘E’.

20. MINUTES

The Minutes of the Meeting held on 1st March 2007 were confirmed and signed.

21. DISCLOSURE OF INTERESTS (Agenda Item 2)

There were no interests raised under this heading.
PART I – RECOMMENDATIONS TO THE COMMITTEE

There are no matters falling within this category.
PARTS II AND III – MATTERS OF REPORT

Background Papers

The background papers relating to the following report in Parts II and III are as specified in the Agenda for the meeting of the Licensing Sub-Committee ‘E’.
PART II – Matters reported in detail for the information of the Committee

22. LICENSING ACT 2003 – VARIATION OF A CLUB PREMISES CERTIFICATE – ALFOLD SPORTS COUNCIL SOCIAL CLUB, THE PAVILION, RECREATION GROUND, DUNSFOLD ROAD, ALFOLD GU6 8JB
[Wards Affected: Alfold, Cranleigh and Ellens Green]

22.1 The Licensing Officer advised that the objector was unable to attend the meeting but wished their objection to stand.

22.2 The Licensing Officer then introduced the application and advised that it was a variation of the existing licence to include activities that were not currently on the licence. The Club Chairman and Secretary attended representing the Club. They had been in consultation with Surrey Police following an objection to the variation application and as a result the application had been amended to reduce the requested hours and limit events to a maximum of 20 per year. Following a proposal from the Environmental Health Section, the Club had also agreed to a condition regarding the closure of doors and windows during events involving music.

22.3 The Club Chairman advised the Sub-Committee that, as well as being a village social amenity, the Club had thriving sports teams and the main reason for requesting additional hours on Tuesday and Wednesday nights was to accommodate the darts and bar billiards match finals. On Friday and Saturday nights the variation would be for social events with music, in total up to a maximum of 20 per year.

22.4 With regard to the Club’s request to include dancing outdoors (Box J) in a tent, the Licensing Officer advised the Sub-Committee that the plan submitted with the application had not included a tent and that this aspect of the application could not therefore be included in the licence variation. The Club Chairman accepted that any such event would require a Temporary Event Notice.

22.5 In the absence of the objector the Sub-Committee considered in detail the written representation, especially the concerns raised over the fact that the situation of the Club in a quiet and rural community could cause a public nuisance that might be disruptive to those living within close proximity.

22.6 The Chairman and Secretary of the Club wished to make it clear that the Club had never received a complaint over noise and there had never been any occasion that necessitated calling the Police. If any concerns were raised in the future, the Chairman of the Club advised that they would be dealt with promptly under the Club rules.

22.7 After hearing the representation from the Club’s representative and taking into account the written representation from the objector, the Sub-Committee withdrew to deliberate.

22.8 Following the Sub-Committee’s deliberation, the meeting resumed. The Sub-Committee again noted that, following discussion with the Surrey Police, the applicant intended to operate the later hours requested on a maximum of up to 20 days per year and in accordance with the Club rules. On other occasions the Club would open within the existing permitted hours, ie. 1000 – 2300 hours on Sunday, Monday and Thursday. The Sub-Committee also noted that the Club had accepted a condition proposed by the Environmental Health Section to ensure external doors and windows would be closed during events involving music and after 2200 hours every day.

22.9 The Sub-Committee therefore
2. External doors and windows shall be kept closed while events involving amplified, live or recorded music are taking place, and after 2200 hours every day.
PART III – Brief summaries of other matters dealt with

There are no matters falling within this category.
The meeting commenced at 10.05 am and concluded at 11.53 am





Chairman





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