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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 15/11/2005
Minutes of the Meeting held on 15th November 2005




MINUTES of the MEETING of
the ENVIRONMENT AND
LEISURE OVERVIEW AND
SCRUTINY COMMITTEE held
on 15TH NOVEMBER 2005


(To be read in conjunction with the Agenda for the Meeting)

* Mr J R Sandy (Chairman) *Mrs S R Jacobs
Mrs M V M Hunt (Vice Chairman) *Dr P M Marriott
* Mr M H W Band *Mrs P N Mitchell
*Dr J F A Blowers *Mr J M Savage
*Mr M W Byham *Mrs J A Slyfield
Mr R D FrostMs M Taylor
* Mr P D Harmer Mr A E B Taylor-Smith
*Mrs P Hibbert *Mr R C Terry
*Mrs L S R Hodgson
* Present

Mrs P Ellis and Mr B A Ellis attended as substitutes.


116. MINUTES

The Minutes of the Meeting held on 13th September 2005 were confirmed and signed.

117. APOLOGIES FOR ABSENCE
118. DISCLOSURE OF INTERESTS

The following interests were declared at the meeting in relation to items on the agenda:

119. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

RESOLVED: That the Executive Four-Month Rolling Programme be noted.


120. COMMITTEE WORK PROGRAMME: IN-DEPTH REVIEWS
[Wards Affected: N/A]

121. FARNHAM URBAN SAFETY MANAGEMENT
[Wards Affected: All Farnham Wards]
Stuart Reid outlined
A number of questions and points were raised including:-

Whether it would be possible to introduce/enforce a 20mph speed limit in the centre of Farnham or reduce the Borough to one lane as proposed. A comment that it would be useful to make South Street two way to the junction with the Borough. Whether the restriction of HGVs would be desirable and whether it could compromise Farnham’s economic life. Accessibility Examples of how things would be different to the way they are now? Central car park was a popular and convenient car park and it could be difficult to encourage people to park elsewhere.

What about pedestrians? A point was made that there would need to be provision for stopping and dropping people off.
A number of questions and points were raised including:-

Whether it was a good idea to reduce the number of street signs? Would there be an adverse economic impact on the town with some of the traffic management proposals e.g. pedestrianisation?
Had there been communication between developers and TRL Limited over the East Street development?

122. LOCAL DEVELOPMENT FRAMEWORK – DRAFT ANNUAL MONITORING REPORT
[Wards Affected: ALL]

The Committee made a number of observations about the draft AMR:-

There was a query about who the report was aimed at. Officers confirmed that whilst the AMR was an obligatory part of the new planning regime, that it would be useful to Waverley BC and its neighbours too. A Member had heard about a proposal for a new mineral site in East Hants District and asked whether Waverley Borough Council had been consulted and whether it would be referred to in that Council’s AMR. Officers agreed to check the situation and respond to the Member concerned. Members asked why the report had been deferred and officers explained that GOSE had felt that the vocabulary, rather than content of the report, needed to be amended.

Members wanted to know who had been involved in the ‘Early Stakeholders Consultation’ and officers agreed to send a list of stakeholders to all Members of the Committee. There was some discussion about the mapping of flood zones, whether the information was accurate, and the possibility of its use by insurance companies. Officers confirmed the data was compiled by the Environment Agency but that the Council would take legal advice about use of the information.

A number of observations on the content of the report were made including a reference to a former coal depot which was in Godalming, not Farnham, and another query about accuracy of figures on an age profile table citizens aged 65+.
123. DRAFT 2006/7 CAPITAL PROGRAMME
[Ward Affected: All]

The Committee received a report putting forward proposals for the draft 2006/7 Three Year Capital Programme in respect of the General Fund Services within the remit of the Committee. Officers reported that initial proposals for the 2006/7 Capital Programme amounted to 4.7 million. However, the resources identified within the Financial Strategy amounted to only 3 million.

The Committee went through each page of the report and made a number of observations on the report including:-

In the Environment Portfolio section, Members noted that the rolling programme funding for car parks in the Borough had increased to cover the cost of ongoing re-surfacing works. There was a question about Weyhill car park and officers confirmed that in terms of revenue for the future, it paid for itself as an investment. There was a discussion about the Bus Shelter Improvement Programme and the maintenance of the c100 bus shelters in the Borough and whether the sum which had been allocated to cover this was sufficient. Although the figure was small, Members felt it was necessary to retain it. Members heard there would be a long term financial saving when the responsibility for public conveniences was transferred to the Town Council. In the Culture and Leisure Portfolio, officers confirmed that the cost of the ‘Trees – Risk Management’ works varied year to year, and that a report would be brought to a future meeting of the Committee.

RESOLVED: That the Committee inform the Executive of its views on the draft Capital Programme.

124. 2006/7 DRAFT GENERAL FUND REVENUE ESTIMATES
The Committee went through each page of the report and made a number of observations on the report including:- On the Development Control section of the Planning and Major Developments Portfolio, Members noted that the mediation service provision for High Hedges was very good and that the grant should be given to Waverley Mediation Services, rather than Surrey Mediation. Members noted that income from land charges was had decreased with the advent of the homebuyers’ pack and that also there had been a reduction in planning applications over the last few months.

In the Budget Variations section of the Environment Portfolio, officers reported that responsibility for the 24 hour dog service which in the past had been shared with the police, would be the responsibility of the Council. In the Waste Recycling section, Members heard that a better rate for recycling income had been negotiated by the Environment and Leisure Department.

In the Leisure and Culture portfolio section, Members commented that there had been a lack of promotional activity for holiday schemes at Farnham Sports Centre in recent months. Officers explained that it was under new management and noted the comments. The Committee inform the Executive of its views on the Draft Revenue Estimates.

125. It was agreed that items 9, 10 and 11 be deferred to the Special Environment and Leisure Overview and Scrutiny Committee to be held on 1st December 2005. The meeting concluded at 10.34pm