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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 06/09/2005
Staffing Budget - Scheme of Delegation



Summary & Purpose
This report seeks approval to the re-introduction of a delegated authority to the Chief Executive to allow the Chief Executive, in consultation with the Leader and the Portfolio Holder for Finance and Human Resources, to make immediate decisions relating to achieving savings in the staffing budget.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
N/A
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APPENDIX I
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 6TH SEPTEMBER 2005

Title:
STAFFING BUDGET - SCHEME OF DELEGATION

[Wards Affected: N/A]

Summary and purpose:

This report seeks approval to the re-introduction of a delegated authority to the Chief Executive to allow the Chief Executive, in consultation with the Leader and the Portfolio Holder for Finance and Human Resources, to make immediate decisions relating to achieving savings in the staffing budget.

Quality of life implications – social, environmental & economic (sustainable development):

There are no direct "quality of life" implications in this report.

E-Government implications:

There are no e-Government implications in this report

Resource and legal implications:

There are no resource implications arising directly out of this report although there will be resource implications arising out of any decision taken under this delegation if approved. The resource issues will be the material elements that guide decision-making on a case-by-case basis and, as such, they cannot be assessed in advance. The broad principle that any termination costs would be offset against savings in the staff budget within a 2/3-year period would be the normal approach in exercising this discretion.

There are no legal implications arising directly out of this report although any decisions taken through this delegation would be implemented under Waverley's existing employment policies and following relevant employment legislation

Introduction

1. The primary purpose of this delegation is to enable the Chief Executive to respond quickly to situations in which the early retirement and/or redundancy of an individual member of staff would be in the best interests of the Council.

Background

2. Such a scheme of delegation was first introduced for the year 1996/97 (confirmed at the Council meeting on 13th February 1996) when an abnormally high target saving figure was set for the Council’s overall staffing budget. The delegation was renewed for the following two years. It then lapsed but was reintroduced in February 2000. The decision, made at that time by the (then) Policy and Resources Committee in reinstating the delegation was that it should be reviewed at the end of March 2002.

3. The delegation was last exercised in March 2001 but, with no other cases anticipated, the delegation again lapsed without being reviewed.

Current Position

4. In the current year, having agreed to a number of reductions in the staffing budget for 2005/06, the Council has also set an increased target saving figure to be achieved from the staffing budget. In that context and recognising the staffing implications if Stock Transfer proceeds as well as the restructuring of Waverley Borough Council as agreed to by the Council at the April 2005 meeting (Report "Administrative Savings – Updated Management Structure – Reshaping the Council" to the Executive meeting on 5th April 2005), your officers consider it prudent for this delegation to be available in the event that any early retirement and/or redundancy decisions become appropriate.

5. Given that the impact of those activities will continue over a substantial period, it is felt most appropriate that the delegation should be re-introduced with immediate effect and that it should continue until 31st March 2007 before further review.

Exercising the delegated authority

6. In the event of a case arising, the Chief Executive will prepare a financial analysis that shows, in detail, the full costs arising out of the proposed termination set against savings that would be achieved from the termination. This would be presented to the Leader and the relevant portfolio holder. If the Chief Executive’s proposal is supported by the Leader and the relevant portfolio holder, the Chief Executive will arrange for the termination to be put into effect.

7. The Chief Executive and the Leader and the relevant portfolio holder may conclude that the matter under consideration is of a nature such that the decision should be made by the Council via the Executive.

Recommendation

It is recommended that:-

1. the delegation arrangements to enable the Chief Executive, after consultation with the Leader and the Portfolio Holder for Finance and Human Resources, to make decisions in relation to achieving savings in the staffing budget be re-introduced with immediate effect; and

2. such delegations should continue for the period up to 31st March 2007 when it would be further reviewed.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

CONTACT OFFICER:

Name: Richard Wood Telephone: 01483 523387

E-mail: rwood@waverley.gov.uk

comms/executive/2005-06/102