Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 16/03/2004
\\Diana\General\Finance\Administration\mfoste\partfund\Community Partnerships Fund\2004-05\Application Guidance Notes.doc
When to Apply
SMALL GRANTS SCHEME
For projects with total costs of
up to £15,000
, applications may be made at anytime of the year until the fund is exhausted. Applicants will be notified of the outcome of their application, or the reason for any delay, within eight weeks.
MAIN BIDDING ROUND
For larger projects,
with total costs over £15,000,
there is one bidding round each year, enabling all applications to be considered together. For projects commencing from 1st April 2004, applications may be made up to the closing date of
Monday 19th January 2004
. For those applicants, notification of the outcome of their application will be made after the Council meeting on 20 April 2004.
How to Apply
Hand-written or typed applications are welcome. The application form is available electronically but the form must be printed and signed and a hard copy returned.
Please complete all questions on the application form and enclose the following:
a copy of your organisation’s latest accounts and signed constitution or set of rules;
a location or site plan of the project if applicable;
evidence of any permissions or consents required e.g. planning permission or landowner consent.
for projects applying to the main bidding round
(projects costing over £15,000)
please attach a project proposal as detailed below
For applicants requesting funding from the main bidding round, please contact the relevant service officer in Waverley. Please contact the Grants Administrator as detailed below if you require a contact name and telephone number.
If you require any advice or information about making your application or if you are unsure whether your project is eligible, please make contact with the Grants Administrator
(Mike Horlock, Tel. 01483 523257 or Email: email@example.com)
Send the completed application form to: Mike Horlock, Grants Administrator, Waverley Borough Council, Council Offices, The Burys, GODALMING, Surrey GU7 1HR
For projects with total costs over £15,000, please submit a project proposal up to a maximum of four pages. The project proposal is an opportunity to provide greater detail about your project and to supply any additional information that is not covered in the application form.
However, please ensure that the following information is included within your proposal:
How the project ties into relevant local and regional strategies
What are the main outputs and outcomes from your project
Provide a more detailed budget breakdown than on the application form and detail any gifts-in-kind
The relevant skills, knowledge and experience within your organisation to enable the project to be achieved and how any additional expertise will be obtained
How the project will be monitored to ensure completion to the required standard and within budget
How the project will be maintained once it is completed. What will the maintenance/revenue costs be and how will these be funded
Who can Apply
Voluntary organisations, local charities and community groups are eligible to apply for funding. They should have the following:
a signed constitution or a set of rules detailing the organisations aims and objectives; and
a bank or building society account in the name of the organisation.
Please note that individuals are
eligible to make applications.
Each application will be assessed on the degree to which the project meets the following key criteria:
The project has been developed in partnership with local communities and with appropriate local, regional or national organisations;
COMMUNITY INVOLVEMENT -
The project demonstrates community participation and consultation to determine support for the project;
COMMUNITY NEEDS -
The project meets a clearly identified need within Waverley and will benefit Waverley residents;
COMMUNITY BENEFIT -
Projects which provide a clear community benefit particularly those that benefit communities in greatest need will be given priority;
WAVERLEY’S PRIORITIES –
Projects which meet Waverley’s priorities and Community Strategy objectives.
The range of projects that can be supported by the Community Partnerships Fund include:
facilities for older people
cultural and arts schemes
environmental protection and enhancement
leisure, sports and play facilities
community buildings/village halls
(please see notes under Further Information)
community transport schemes
For the year 2004/05, part of the Community Partnership Fund will be specifically allocated to the theme of “young people”. Waverley will be working in partnership with relevant organisations to promote and develop applications under this theme. If you would like to apply under this theme please contact Wendy Varcoe, Partnership Funding Officer (01483 523093).
Is Your Project Eligible
Projects eligible under the Community Partnership Fund include the following:
projects which are located within Waverley and will benefit Waverley residents;
projects should normally be based on a request for
funding. However, in exceptional circumstances, grants up to 50% will be considered. To ensure that grants do not replace local fundraising effort, the minimum grant that can be awarded is £1,000;
grants are for
only. Grants for revenue costs are not eligible. Revenue costs are defined as the on-going costs of an organisation, including salaries, rent, rates, heating, lighting etc;
only projects that fall within Waverley’s area of responsibility are eligible. Projects that relate to health care provision, facilities for schools and highway or road repairs are not eligible;
projects within schools and churches are eligible, if there is a wider community benefit;
arts projects will be eligible, provided there is an educational or community benefit;
Please note that:
costs for general maintenance and repair of facilities or buildings are
funding for recurring events is outside of the scheme. The definition of a recurring event is where it is held more than once over a period of three years.
retrospective funding will
Assessment of Applications
The Council has limited funds and therefore not all applications will be successful.
Projects will be assessed on the basis of the information supplied on the application form. It is therefore important that all questions are answered to the fullest extent possible. Please ensure that each section of the application form is completed.
All applicants will receive an acknowledgement of their application within a week of submission. Please contact us if you do not receive an acknowledgement.
Applications will be assessed according to their eligibility and on the degree to which they meet the grant criteria set out above.
For further information about Waverley’s grant programmes or for information about other funding sources please contact Wendy Varcoe, Partnership Funding Officer (tel. 01483 523093) or Mike Horlock, Grants Administrator, (tel. 01483 523257) at Waverley Borough Council.
Requests for funding for Village Halls or Community Buildings, for projects costing over £10,000, should be made under the Community Buildings Grants Scheme. Please contact:
Mr Martin Moss
Village Halls & Community Buildings Adviser
Surrey Community Action
New Inn Lane