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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 30/09/2003
Geographic Information on the Waverley web site



Summary & Purpose
Waverley is actively contributing to the ODPM funded Planning and Regulatory Services On-Line national project (PARSOL). As part of the project, it is necessary to implement a web based Geographic Information System (GIS). This report seeks approval for proceeding with the purchase of software and services to achieve this.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
Positive
N/A
Positive
Positive
Positive
Positive



This project will enhance the electronic delivery of Waverley services making them more accessible. In particular, it should support the Council’s planning service thus benefiting the local economy and the quality of the built environment.

E-Government implications:

The use of spatial information on the web site for a variety of purposes will support Waverley’s efforts to provide more of its services on line. It is also a vital component of the Council’s collaboration in the Planning and Regulatory Services On-Line national project which is funded by the ODPM.


Resource and legal implications:

It is proposed that the project be funded jointly by Waverley and the national project.

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1. PARSOL has been the subject of a previous report to the Executive and this report will not describe the project in any detail. However, the delivery of geographic information to web based users is a key part of the project. As one of the authorities which is building systems to demonstrate the feasibility of on-line delivery of planning services, Waverley will need to acquire web based GIS software.

2. As a first step, it is proposed that the Council should establish a general internet mapping facility which will provide a variety of spatial information to the public such as street maps, aerial photography, planning applications, recycling facilities and the adopted local plan. Such a project was included in the 2002/3 capital programme and a sum of 20,000 was approved. However, as the facility was not implemented in 2002/3, the slippage of this sum into the current year was approved.

3. The Council uses MapInfo as its corporate GIS and officers have examined a number of technical options which would allow the presentation of existing spatial data on the web site. The main criteria used to evaluate the available systems have been:-

Compatibility with the Council’s GIS data
Compliance with government mandated technical standards
Ability to extend the initial solution to other areas
The technical standing and expertise of suppliers
The financial standing and stability of suppliers

4. Three potential suppliers were identified and asked to provide demonstrations and quotations. These were:-

5. Details of the quotations are contained in the (Exempt) Annexe to this report.

6. Officers judge that the Intergraph product best matches the Council’s requirements because of its flexibility, its adherence to standards and the level of support and development expertise available from the supplier. It is also the cheapest of the three options examined.

Conclusion

7. As this first phase of the GIS development on the Waverley web site will be of direct benefit to the Council but will also lay the foundations for later PARSOL developments, it is proposed that the costs should be split between the Council and PARSOL funding. It is felt that a fair reflection of the shared benefits is that the Council should pay the sum of just under 60% of the cost of covering system implementation and that the national project should bear the remaining cost of the software.

Recommendation

It is recommended that the Council and the PARSOL national project should jointly fund the purchase of software and services from Intergraph for the sum referred to in the (Exempt) Annexe and that the cost should be split as described above.

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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

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CONTACT OFFICER:

Name: Philip Tucker Telephone: 01483 523157

E-mail: ptucker@waverley.gov.uk

comms/executive/2003/04/284 38096