Agenda : Executive on 08/01/2008

Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 08/01/2008
Agenda

Fax No: 01483 523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 21st December 2007

To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive

Cllr R J Gates (Chairman)	Cllr D J Munro
Cllr Mrs P M Frost (Vice-Chairman)	Cllr S N Reynolds
Cllr M H W Band	Cllr J R Sandy
Cllr B A Ellis	Cllr R J Steel
Cllr D C Inman	Cllr A E B Taylor-Smith

Dear Councillor

A Meeting of the EXECUTIVE will be held as follows:-

DATE: TUESDAY, 8TH JANUARY 2008

TIME:

6.45 P.M. *

PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING

Yours sincerely

MARY ORTON

Chief Executive

*This meeting will be webcast and can be viewed by visiting http://www.waverley.ukcouncil.net/

*The informal question time session is now being dealt with as the first item before the formal agenda

NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

AGENDA

1. INFORMAL PUBLIC QUESTION TIME

The Chairman to receive any informal questions from members of the public (for a maximum of 15 minutes).

2. MINUTES

To confirm the Minutes of the Meeting held on 4th December 2007 and of the Special Meeting held on 10th December 2007 (to be laid on the table half-an-hour before the meeting).

3. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

4. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

5. QUESTIONS

The Chairman to respond to the following questions received in accordance with Procedure Rule 10:-

from Mr E Boyle of Farnham

"If Combined Heat and Power (CHP) is to be incorporated into the Crest Nicholson scheme for East Street, Farnham, will it comprise diesel- or gas-fired generating sets as the only source of heat and electricity, or will a conventional boiler plant also be required as a supplement to the central heating and air-conditioning systems?

As this question is fundamental to the environmental and economic effects of the proposal to use CHP, could you please confirm:-

1. That there will be enough space at the north end of the development to accommodate the necessary plant and fuel storage.

2. That chimneys and exhausts will not pollute residential areas within and adjacent to the development.

3. That noise from exhausts and air intakes will not cause annoyance, especially throughout the night.

4. That there will be provision, in the form of standby plant, for sudden engine breakdown or planned close-down for periodic maintenance.

5. That first and maintenance costs can be sustained within the appropriate budgets for this development."

ii. from Mrs R Reed of Cranleigh

“At the July Council meeting this year the Executive’s recommendation’s for officers to negotiate a (Refuse/Recycling) contract variation with Veolia, to facilitate the ‘Same-Day/Catch-Up’ system was approved. As negotiations had still to be held the estimated cost of this change to service was quite rightly discussed “in exempt”.

Now that negotiations have been concluded and new arrangements put in place, will the Executive confirm what the cost of this change in a normal year with eight bank holidays will be. Will they also admit that “Same-Day” collections will do nothing to “stop our bins stinking in summer”, as promised by this administration at the May elections. Further, would the Executive tell the public what percentage increase this particular FRESH START will add to the current contract price and what percentage increase this represents for residents’ Waverley Council Tax?”

6. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME

To adopt the four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A - for all Members of the Council. [Those items which can now be removed from the Rolling Programme are identified in struck through text, and any items that have been added are identified in bold text.]

Recommendation

It is recommended that the four-month rolling programme be adopted subject to agreement of the amendments highlighted in Appendix A.

7. FINANCIAL STRATEGY 2008/2009 – 2011/2012

To receive a budget update report at Appendix B - To Follow.

8. BUDGET MONITORING - NOVEMBER 2007

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: All]

The report at Appendix C provides details of the expenditure and income position to the end of November 2007 compared with the budget for the General Fund and the Housing Revenue Account. It also gives an update on the Capital Programme for the General Fund and Housing Revenue Account.

Recommendation

It is recommended that the current monitoring position for the General Fund Revenue Account, the Housing Revenue Account and the Capital Programme be noted.

9. BANKING CONTRACT

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: All]

The purpose of the report at Appendix D is to consider the extension of Waverley’s contract for the provision of banking services by up to 9-months to enable the tender to reflect the outcome of the review of the Council’s cash collection arrangements.

Recommendation

It is recommended that, in accordance with the provisions of Contract Procedure Rule Q101a, the Executive approve the extension of the current banking contract for up to 9 months from 1st April 2008, on the existing terms and conditions, to coincide with the outcome of the review of Waverley’s cash collection arrangements

10. CRANLEIGH LEISURE CENTRE CONTRACT ASSIGNMENT

[Portfolio Holder for Leisure: Cllr R J Steel]
[Wards Affected: All Cranleigh Wards]

The purpose of the report at Appendix E is to seek the necessary approvals to assign the contract for the operation of the Cranleigh Leisure Centre from SERCO Leisure Ltd to DC Leisure Ltd for the period April to June 2008.

Recommendation

It is recommended that

1. (a) the assignment of the contract for the operation of the Cranleigh Leisure Centre from SERCO to DC Leisure for the period April to June 2008 be agreed, subject to:

- the financial position being at least cost-neutral for the Council; and

- DC Leisure implementing the Leisure Community Partnership Trust model for operating all Waverley leisure facilities within their current contract with effect from 1st April 2008, and passing the saving from discretionary rate relief to the Council; and

(b) the Council accept a surrender of SERCO’s lease of the Cranleigh Leisure Centre;

2. the Strategic Director (Leisure and Regulation), in conjunction with the Deputy Chief Executive and the Head of Legal and Property Services, be authorised to conclude the necessary negotiations and legal matters to achieve recommendation 1 above.

11. NEW COMMITTEE ROOM SCHEME

To consider the report at Appendix F - To Follow.

12. COMMON STANDARDS - GUIDELINES FOR CRANLEIGH COMMON

[Portfolio Holder for Leisure: Cllr R J Steel]
[Wards Affected: Cranleigh West and East]

The purpose of the report at Appendix G is to seek Members’ endorsement of guidelines for managing Cranleigh Common.

Recommendation

It is recommended that the Executive endorse the Common Guidelines at Annexe 1.

13. TRANSFER OF SMALL PARCEL OF LAND AT SIX BELLS ROUNDABOUT, FARNHAM

[Portfolio Holder for Property: Cllr M H W Band]
[Wards Affected: All Farnham Wards]

The report at Appendix H seeks authority to transfer a small area of land of around 140 square metres to Thames Water Utilities Limited, as shown hatched on the plan at Annexe 1 to the report, at nil consideration, with the company paying Waverley’s surveyor’s and legal fees.

Recommendation

It is recommended that the land shown hatched on the plan at Annexe 1 be transferred to Thames Water Utilities Limited at nil consideration with the company paying Waverley’s legal and surveyor’s fees, other terms and conditions being negotiated by the Property and Development Manager.

14. NATIONAL NON-DOMESTIC RATES - APPLICATION FOR RATE RELIEF

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: N/A]

The purpose of the report at Appendix I is to consider an application received by the Council for non-domestic rate relief, as provided for in the Local Government Finance Act 1988.

Recommendation

It is recommended that no rate relief be granted, as set out in the recommendation in (Exempt) Annexe 2 to this report.

15. DRAFT CALENDAR OF MEETINGS 2008/2009

A draft calendar for 2008/2009 is attached as Appendix J. Members are invited to make any comments at this stage, with the intention being that a calendar will be prepared for the next two years to give members more notice of meeting dates. The proposed Calendar for 2008-2010 will then be included on the agenda for the February meeting of the Executive.

Recommendation

It is recommended that the draft Calendar of Meetings for 2008/2009 be agreed in principle, and officers be instructed to draft the calendar for the next two years for consideration at the next meeting of the Executive.

16. ACTION TAKEN SINCE LAST MEETING

To note any action taken by the Chief Executive after consultation with the Chairman and Vice-Chairman since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

17. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A to the Act (to be identified at the meeting).

18. UPDATE ON RECOVERY ON INSURANCE CLAIM

[Portfolio Holder for Finance: Cllr M H W Band
Portfolio Holder for Housing: Cllr Mrs P M Frost]

To consider the report at (Exempt) Appendix K.

19. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.

For further information or assistance, please telephone Robin Pellow,
Head of Democratic Services, on extension 3222 or 01483 523222.

Comms/executive/2007-08/199