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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 16/03/2004

Summary & Purpose
The purpose of this report is to consider the applications submitted to the Community Partnership Fund for 2004/05, including the Community Buildings Grant Scheme applications for 2004/05.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Resource Use
Prevention and Control
and Nature
Safe, Healthy
and Active

E-Government implications:

There are no implications for e-government.

Resource and legal implications:

The total Community Partnerships Fund allocation for 2004/05 is 300,000. The total funding requests for 2004/05 is 427,850.

1. A total of 25 applications to the Community Partnerships Fund (previously Matched-Funding Provision) were received requesting grants of 391,360. One application was withdrawn leaving 24 applications to be considered requesting total funding of 389,520. A further three applications were received under the Community Buildings Grant Scheme for 2004/05 requesting grants totalling 38,330.

2. A summary of all the applications under the Community Partnerships Fund and Community Buildings Grants Scheme are tabled at Annexe 1. For each application the total project costs, grant requested, percentage leverage and criteria score are provided, together with the level of grant recommended (high priority, medium priority or not recommended). Applications are presented in the table under the relevant Community Strategy theme to show how the projects support the strategy.

3. The report provides details of the applications and the results of their assessment against the grant criteria. A summary of all the applications relating to this Overview and Scrutiny Committee are attached at Annexe 2.


4. Waverley’s Matched-Funding Provision was established in 1998 with the aim to ‘maximise the opportunities for generating funds from external sources both by proactively seeking partnerships with outside organisations and by reacting to requests from outside bodies’.

5. The Matched-Funding Provision has been monitored and evaluated each year since it was established to ensure that amendments are made and that the scheme continually improves. A more fundamental review of the scheme was undertaken in 2003 to ensure that the grant scheme continues to meet the Council’s priorities and to reflect the new Community Strategy aims and action plan.

6. At the meeting of the Executive held on 30th September 2003, details of the review and recommendations for improving the grant process, criteria and timetable for 2004/05 were agreed.

7. The grant scheme has been renamed Community Partnerships Fund to better reflect the aims and principles as shown at Annexe 3. The approved grant criteria and eligibility detailed in the guidance notes for applicants are attached at Annexe 4.

8. In accordance with the approved timetable, the closing date for applications was 19th January 2004. Applications will be considered by the appropriate Overview and Scrutiny Committee in this cycle and by the Executive on 6th April 2004.

Community Partnerships Fund Criteria

9. Each application has been assessed and scored against the approved grant criteria. In addition, applications have been considered by the relevant service officers.

10. The assessments of applications and funding recommendations are based on the results of the following:

q Scoring;
q as assessment of the degree of community benefit in relation to the total grant requested;
q how the schemes meet Waverley’s Corporate and Service Strategies and the Waverley Community Strategy;
q the likelihood of the project proceeding; and
q the potential for drawing in additional resources through partnership funding

Community Building Grants Scheme

11. The Council has previously agreed that it will participate in Surrey County Council’s Community Buildings Grants Scheme (formerly known as the Tripartite Grant Scheme) and will administer applications received in accordance with Councils’ Matched Funding Provision. 12. The Grant Scheme is based on funding for approved projects of one third from the district councils, one third from Surrey County Council and one third from the relevant village hall. The Grant Scheme is managed by the Village and Community Halls Adviser at Surrey Community Action (formerly Surrey Voluntary Service Council). They undertake the promotion of the Scheme and administer and assess the applications for Surrey County Council. Copies of the application forms are supplied to the District Councils who undertake their own assessments and make recommendations to Surrey County Council in preparation for their consideration of all the applications within Surrey.

13. In 2004/05, three applications were received under the community Buildings Grants Scheme. These have been assessed and the recommended grants are tabled in Annexe 1 and a description of each scheme is provided in Annexe 2.

14. In addition, Surrey Community Action have requested a contribution of 1,000 in 2004/05 towards the costs of 26,000 for the Village & Community Halls Adviser post. Funding of 10,000 will be provided by Surrey County Council with a request of 1,000 from each Borough Council. The funding shortfall has resulted from a reduction in grant from the Countryside Agency.

15. In addition to administering the grant scheme, the post also provides a number of key support services to Village Halls and Community Buildings in Waverley. The key benefits include:

q Ongoing training and briefings on topical subjects to groups of village hall/community buildings trustees;
q One-to-one advise and support to individual halls via telephone and personal visits
Funding Allocation

16. The total Community Partnerships Fund allocation, including Community Buildings Grants Schemes for 2004/05, is 300,000, with a further 300,000 available in 2005/06.

17. The total Community Partnership funding requested by all the applicants, including the Community Buildings Grant Scheme in 2004/05 is 427,850.

18. It was agreed at the Executive on 30th September 2003 that the 300,000 would be allocated as follows:

Main bidding round – 2004/05 (projects with total costs over 15,000)210,000
Small Grants Fund – 2004/05 (projects costing 15,000 and under) 40,000
Community Care Partnership Fund with the Primary Care Trust (PCT)
(provisional allocation)

19. As the proposed joint initiative with the PCT has not been agreed, the provisional allocation of 50,000 is available to add to the main bidding round allocation (210,000) resulting in a total allocation of 260,000.

20. If all the recommended high priority projects are approved this would leave a balance of 32,316 which could be ring-fenced for urgent projects which may arise during the year, or used to fund the medium priority projects.


It is recommended that the Committee considers the applications within its remit and makes grant recommendations to assist the Executive in its consideration of all applications on 6th April 2004.

Background Papers (DoF)

Community Partnerships Fund and Community Buildings Grant Scheme Applications 2004/05.


Name: Wendy Varcoe Telephone: 01483 523093
E-mail: wvarcoe@waverley.gov.uk