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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 16/10/2001
Minutes - 16.10.01



15
MINUTES of the MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 16th October 2001 at 6.30 p.m.

* Mr M R Goodridge (Mayor)
* Mr B A Ellis (Deputy Mayor)
* Present

At the commencement of the meeting, prayers were led by The Reverend John Ashe, Rector and Rural Dean of Godalming.

30. MINUTES

The Minutes of the Meeting of the Council held on 17th July 2001 were confirmed and signed.

31. APOLOGIES FOR ABSENCE

Apologies for absence were received from Mrs E M Cooper, Mr R C Terry, Mr J H Wootton, Mr R H Worby and the Chief Executive.

32. RESIGNATION OF DR J P CRESSWELL

The Mayor informed the Council of the resignation from the Council of Dr J P Cresswell, who had been a Member for Farnham, Weybourne and Badshot Lea Ward.

33. MAYOR’S ANNOUNCEMENTS

The Mayor advised the Council that, following the terrorist attacks on 11th September, he had offered condolences, on the Council’s behalf to the American people, by letter to the American Ambassador, and had attended a service at Guildford Cathedral on 12th December.

The Mayor had recently visited Mayen-Koblenz and met the Landrat who had forwarded his greetings to Waverley.

The Mayor had undertaken around 200 engagements and these also included his recent garden party, his wife’s tennis tournament and a walk along some of Waverley’s public footpaths to publicise their re-opening. He also reminded the Council of some forthcoming engagements:

• Christmas Fair in the Mayor’s Parlour on 7th December 2001

• Civic Dinner on 25th January 2002

• Fund raising concert at Charterhouse on 27th April 2002.

The Mayor congratulated the officers on winning an award for the Council’s web-site page on Air Quality, coming second out of 400 Council entrants.

Finally, the Mayor sought the Council’s assent to amend the meetings calendar for December 2001 so that an informal debate on the budget could take place on 13th December, with the formal end-of-cycle Council meeting taking place on Monday, 17th December. This change was agreed by the Council.

34. DISCLOSURE OF PECUNIARY AND OTHER INTERESTS

Mr D J Munro disclosed a non-pecuniary interest in Item A of the first report of the Executive Committee (Capital Strategy). He left the meeting during consideration and decision making on this item.

35. REPORTS OF EXECUTIVE COMMITTEE

It was moved by the Chairman of the Committee and duly seconded that the reports of the Executive Committee be approved and the recommendations contained therein adopted.

1. New Constitution Special Interest Group (SIG) (Item A of report of 9th October meeting)

It was moved and duly seconded that recommendations 38, 39 and 40 be amended as follows:

“To refer recommendations 38, 39 and 40 back to the Executive Committee for reconsideration and that the New Constitution Special Interest Group be asked, as a matter of urgency, to find better ways of managing the overview and scrutiny process within existing structures”.

Upon being put to the meeting the amendment was CARRIED.


2. Standards Committee - Membership Issues (Item C of report of 9th October meeting)

In considering recommendation 45, the following names were proposed as the Council’s Members to serve on the Standards Committee:

Mr H Denningberg Mrs M Nyazai
Mr M J Downes Mr C C E Slyfield
Dr M-G Lane Mr J W P Waters

Upon being put to the vote, the appointments were APPROVED.

3. The Council’s Performance Plan for 2002/03 and Creation of a Performance Plan Special Interest Group (SIG) (Item P in Part III of report of 9th October meeting)

The Chairman proposed to the Council that the membership of this new Special Interest Group should now be agreed and that it would be appropriate that the Members of the former Performance Review Committee should serve on the SIG. The Council approved this proposal.

RESOLVED that the reports of the Executive Committee, as now amended, be approved and the recommendations contained therein adopted.

(Note: Mr D J Munro declared a non-pecuniary interest in respect of Item A of the first report of the Executive Committee (Capital Strategy). He left the meeting during consideration of this item and took no part in the decision making).

36. REPORT OF LICENSING COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Licensing Committee be approved and adopted.

37. REPORT OF CORPORATE OVERVIEW AND SCRUTINY COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Corporate Overview and Scrutiny Committee be approved and adopted.

38. REPORT OF COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Community Overview and Scrutiny Committee be approved and adopted.

39. REPORT OF ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Environment Overview and Scrutiny Committee be approved and adopted.


40. REPORT OF DEVELOPMENT CONTROL COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the report of the Development Control Committee be approved and the recommendation contained therein adopted.

41. NOTICE OF MOTION

In accordance with Standing Order 9(1) the following notice of motion, received from Mr J H Wootton, was moved by Mrs M T King-Hele. The Leader of the Council had agreed that the motion be dealt with at the meeting:

“The Council deplores the decision of the Executive Committee to apply for the removal of Listed Building status of Brightwells House, Farnham, because:

1. Local Plan Policy HE1 undertakes to protect the status of Listed Buildings and the policy is of overriding importance to the whole Borough; and

2. no attempt has been made to consult the local community or amenity organisations concerned with the historic environment before breaking Local Plan policy”.

The motion was formally moved and seconded and there followed a debate on the motion.

Upon being put to the vote, it was RESOLVED that the motion be not adopted.


The meeting concluded at 8.30 p.m.



Mayor
comms/council/2001/034
22405