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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 28/10/2003
Lease to New Ashgate Gallery, Lower Church Street, Farnham



Summary & Purpose
This report seeks authority to surrender the existing lease of the above which has two years left and enter into a new 25 year lease including extra land. The Gallery propose to undertake major refurbishment and will require a longer lease to obtain the grants necessary to assist in funding the works.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
N/A
N/A
Positive
Positive
Positive
Positive


APPENDIX H
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 28TH OCTOBER 2003

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Title:
LEASE TO NEW ASHGATE GALLERY, LOWER CHURCH STREET, FARNHAM

[Ward Affected: Farnham Castle]

Note pursuant to Section 100B(5) of the Local Government Act 1972

The annexe to this report contains exempt information by virtue of which the public is likely to be excluded during the item to which the report relates, as specified in Paragraph 9 of Part I of Schedule 12A to the Local Government Act 1972, viz:-

Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.
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Summary and purpose:

This report seeks authority to surrender the existing lease of the above which has two years left and enter into a new 25 year lease including extra land. The Gallery propose to undertake major refurbishment and will require a longer lease to obtain the grants necessary to assist in funding the works.

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Quality of life implications – social, environmental & economic (sustainable development):

The New Ashgate Gallery proposes to undertake major works to their building, which is Grade II listed, in order to provide better facilities for the disabled and to improve the gallery layout. The Gallery provides an outlet for the display and sale of locally produced art and sculpture and an associated education programme. The refurbishment and renovation works will assist in maintaining the structure of this listed building to a high standard.

E-Government implications:

There are no e-government implications.

Resource and legal implications:

Waverley at present receives a rent for the premises, as mentioned in the (Exempt) Annexe to this report. A new lease will ensure that the rental stream will continue beyond the end of the existing lease, and the refurbishment of the building will assist in maintaining a listed building which Waverley owns. There is a legal implication in the drafting of the deeds.
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Background:

1. The New Ashgate Gallery building is a Grade II listed building that was refurbished by the Farnham Preservation Trust. The Gallery was initially brought in as their tenants, but took a direct lease from Waverley in 1998. The present lease is for the footprint of the building only and does not include the forecourt between the building and the car park.

2. The Gallery has been seeking for some time to upgrade, remodel and extend the building and has now obtained the necessary financing for part of the scheme. The refurbishment will create a space that will allow accessibility for all, including the disabled, and provide educational facilities and improved health and safety for visitors. It will also create a suitable showcase for artists, additional studio space and better security and flexibility.

3. In order to accommodate disabled access, the disabled ramp into the building will extend into the forecourt area.

4. The Gallery is a non-profit making Charitable Trust. The Gallery has secured funding from a number of various sources including grants from Arts Council South East, Farnham Town Council and Waverley Borough Council, the latter having committed 45,000 of matched-funding for the scheme.

5. In order to obtain the grants required to finance the works, the Gallery will require a 25 year lease. Its existing lease is due to terminate in 2005. A surrender and renewal of its lease is therefore essential for the success of the scheme.

Conclusion

6. In order for this project to proceed, it is necessary for the Council to agree to provide a 25 year lease to the New Ashgate Gallery to enable the organisation to call on the funding it has been successful in securing. It is in the Council’s own interest to support this project as it will have a positive impact on the life expectancy and value of the building.

Recommendation

It is recommended that Waverley accepts a surrender of the lease of the above building from the New Ashgate Gallery and grants a further lease of 25 years on terms and conditions to be agreed by the Property and Development Manager.

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Background Papers (DoP&D)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

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CONTACT OFFICER:

Name: Ailsa Rhodes Telephone: 01483 523459

E-mail: arhodes@waverley.gov.uk

comms/exec/03-04/303