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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 27/07/2004
Minutes



25
MINUTES of the SPECIAL MEETING of the EXECUTIVE held on 27th July 2004
(To be read in conjunction with the Agenda for the meeting)
*Mr C C E Slyfield (Chairman)*Mr C H Mansell
*Miss G B W Ferguson (Vice-Chairman)*Mr J E Robini
* Mr M J D Allan*Mrs C E Savage
*Mr S D Edge*Mr V K Scrivens
Mr B Grainger-Jones
* Present
Mr P D Harmer attended to speak on Agenda Items 5 and 6 relating to East Street, Farnham.

Also in attendance were Mr M A Clark, Mr R J Gates, Mrs P M Frost, Mrs M V M Hunt, Mr P B Isherwood and Mr A Rayner.

72. MINUTES (Agenda Item 1)

The Minutes of the Meeting held on 12th July 2004 were confirmed and signed.

73. APOLOGY FOR ABSENCE (Agenda Item 2)

An apology for absence was received from Mr B Grainger-Jones.

74. DISCLOSURES OF INTERESTS (Agenda Item 3)

Mr V K Scrivens disclosed a personal and prejudicial interest in respect of Agenda Items 5 and 6 relating to East Street (a registered interest with property) and withdrew from the meeting during the discussion that ensued on these items. The following members of the Executive disclosed personal interests in respect of Agenda Items 5 and 6 and remained in the Chamber during the debate:

Mr C H Mansell - Farnham Town Council representative on Farnham CAB (and his wife, Mrs A E Mansell, being a Waverley Borough Council representative on Farnham CAB and the Brightwells Gostrey Centre)

Miss G B W Ferguson - Waverley Borough Council representative on Guildford and Waverley Primary Care Trust

75. QUESTION BY MEMBER OF THE PUBLIC (Agenda Item 4)

Mrs Ann Thurston of Farnham asked a question of the Chairman of the Executive with regard to the proposed East Street regeneration. The Chairman replied as follows:

“It is perfectly appropriate for the Council to consider Landowner Sanction to the Masterplan at this stage.

The conditional contract cannot become unconditional until, among other things, the necessary site assembly has been completed”.

76. EAST STREET, FARNHAM – RESULTS OF THE CONSULTATION PROCESS (Agenda Item 5)

The Executive considered this matter having received the observations of the Corporate Overview and Scrutiny Committee which had met the previous evening.

77. EAST STREET – SUBMISSION OF MASTERPLAN FOR LANDOWNER SANCTION (Agenda Item 6)

The Executive received the observations of the Corporate Overview and Scrutiny Committee and a short presentation on the revised masterplan by the Council’s Property and Development Manager. Following an initial discussion in open session, it was felt that there were certain aspects, in relation to the financial, contractual and site assembly elements of the scheme, which would be more appropriately considered with the press and public excluded. This was at approximately 7.45 p.m.

78. EXCLUSION OF PRESS AND PUBLIC (Agenda Item 8)

RESOLVED that pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the item referred to at Minute No. 77 above on the grounds that it is likely, in view of the nature of the proceedings, that if members of the public were present during the item there would be disclosure to them of exempt information (as defined by Section 1001 of the Act) of the description specified in paragraph 9 of Part 1 of Schedule 12A to the Act, namely:-

Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

79. EAST STREET – SUBMISSION OF MASTERPLAN FOR LANDOWNER SANCTION

Consideration of this matter continued in exempt session to allow the Executive to give detailed consideration to matters of a financial and/or contractual nature. The officers also responded to issues that had been raised by members concerning affordable housing and the viability test within the conditional contract.

The meeting resumed in open session at approximately 8.26 p.m.

RESOLVED to RECOMMEND that

1. the outcome of the proper consultation with the people of Farnham be welcomed and the thorough consultation received, as sought in earlier meetings, be recognised;

2. the submission of the revised masterplan be welcomed and the efforts of Crest Nicholson Sainsburys to respond to the comments from the poll be acknowledged;

3. the revised masterplan for landowner sanction be approved; and

4. officers be instructed to work further with Crest Nicholson Sainsburys on outstanding issues referred to in the agenda report and to issue further reports as appropriate, as progress through the planning stages is made.

80. WASTE REDUCTION STRATEGY – PROPOSED CHARGING REVISION FOR GARDEN WASTE (Agenda Item 7)

This matter was WITHDRAWN from the agenda as it would be dealt with at the meeting of the Executive on 2nd August 2004.

The meeting concluded at 8.30 p.m.





Chairman




comms/exec/2004/2005/123 38770