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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 16/05/2006
Agenda




Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 5th May 2006

To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive
      Mr S D Edge
Mr K T Reed
      Miss G B W Ferguson
Mr J E Robini
Mr B Grainger-JonesMrs C E Savage
Mr P HaveronMr V K Scrivens
      Mr C H Mansell

Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

ROBIN PELLOW

Head of Committee and Member Services

[The meeting will be webcast and can be viewed by visiting
http://www.waverley.ukcouncil.net/.]

*This meeting will be preceded by an informal open question time, commencing at 6.45 p.m.
NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. APPOINTMENT OF CHAIRMAN

To confirm the appointment of the Leader of the Council as Chairman of the Executive for the year 2006-2007.

2. APPOINTMENT OF VICE-CHAIRMAN

To confirm the appointment of the Deputy Leader of the Council as Vice-Chairman of the Executive for the year 2006-2007.

3. MINUTES

To confirm the Minutes of the Special Meeting of the Executive held on 24th April 2006 (to be laid on the table half an hour before the meeting).

4. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

5. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

6. QUESTIONS

The Chairman to respond to any questions received from members of the public, notice of which has been given in accordance with Procedure Rule 10.

7. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.

8. LAND AT QUEENSMEAD, CHIDDINGFOLD
[Ward Affected: Chiddingfold and Dunsfold]

The report at Appendix B recommends that the Council disposes of a parcel of land at Chiddingfold to enable the development of two pairs of semi-detached homes to be built by English Rural Housing Association. These will be allocated to local people in housing need, nominated by the Council, and let on assured tenancies.

Recommendation

It is recommended that the Executive:

1. supports the proposal to provide additional affordable homes in Chiddingfold; and

2. approves the disposal of land at Queensmead, Chiddingfold, to English Rural Housing Association on terms to be negotiated by the Property and Development Manager to enable the affordable housing scheme to progress.

9. LOCAL GOVERNMENT REVIEW UPDATE

To consider the report at Appendix C – To Follow.

10. RESTRUCTURE UPDATE

To consider the report at Appendix D – To Follow.

11. REPORT OF THE MEMBER/TENANTS' SIG

To receive the report of the Member/Tenants' Special Interest Group which met on 10th April 2006, attached at Appendix E.

12. REPORT OF THE HOUSING SIG

To receive and note the report of the Housing SIG which met on 1st and 21st March and 19th April 2006, attached at Appendix F.

13. RE-APPOINTMENT OF SPECIAL INTEREST GROUPS (SIGS) AND APPOINTMENT OF EMPLOYERS NEGOTIATING TEAM – 2006-2007

13.1 Special Interest Groups

The Special Interest Group (SIG) Protocol has been adopted as part of the Constitution and, under the protocol, it is necessary to determine whether or not it is appropriate to re-appoint all or some of the Special Interest Groups listed below (number of members (currently) on SIG and date last met shown in brackets):-

(i) Member/Tenants' (8 Waverley) [10.04.06]

The Member/Tenants' SIG is the principal forum for matters of mutual interest to Waverley Councillors and Waverley tenants and, unlike other SIGs, is a Standing SIG (not time limited) and is open to the public and press. The next scheduled meeting is on 26th June and because of its nature and role, it is recommended that the SIG be re-appointed for 2006/2007 regardless of any decisions taken in respect of the other SIGs.

The Tenants' Panel will be submitting the names of their representatives for 2006/07 shortly.

(ii) Modernising Planning SIG (12) [27.03.06]

(iii) Planning Policy SIG (9) [06.09.05]

(iv) East Street SIG (5) (Although reappointed by the Executive in May 2005, the SIG did not meet in 2005-2006).

(v) Housing SIG (10) (To be reappointed at Annual Council as it is meeting on 15.5.06).

(vi) Constitution SIG (7) [07.11.05]

(vii) Waverley Leisure SIG (10) [1st meeting on 04.05.06]

(viii) Services for Young People SIG (7) [18.01.06]

(ix) Waste Management SIG (8 Waverley) [04.05.06]

(x) Local Government Reorganisation SIG (7) [27.03.06]

Following the submission of names from the Group Leaders, the proposed membership of the SIGs for 2006-07 is set out at Appendix G.

Recommendation

The Executive is recommended to review the above named Special Interest Groups and consider the re-appointment of those it decides are still required in 2006-2007 and the memberships thereof.

Background Papers

Letter to Group Leaders dated 10th April 2006.
Letter to all Members dated 10th April 2006.

13.2 Joint Negotiating Committee (JNC) for Pay and Conditions – Employers' Negotiating Team (6)

The Executive is also required to appoint Members to the Employers' Negotiating Team whose role is to conduct negotiations with the staff through the Waverley Joint Negotiating Committee for Pay and Conditions and all matters concerning local pay and conditions of service. The meetings of the Joint Negotiating Committee to consider pay will be held later in the year. The Employers' Negotiating Team normally comprises six members.

Following the submission of names from the Group Leaders, the proposed membership of the JNC is also set out at Appendix G.

Recommendation

That the appointment of members to the Employers' Negotiating Team for 2006-2007 be determined.

Background Papers

Letter to Group Leaders dated 10th April 2006.
Letter to all Members dated 10th April 2006.

14. APPOINTMENT OF REPRESENTATIVE ON SURREY LOCAL GOVERNMENT ASSOCIATION (SLGA) AND NOMINATIONS TO OTHER BODIES
[Wards Affected: N/A]

14.1 This Council is entitled to appoint one representative plus a reserve to serve on the Surrey Local Government Association (SLGA). In 2005/06 the Council was represented by the Leader and Deputy Leader. These appointments should be confirmed at this meeting.

14.2 Appointments to a number of external bodies for which the SLGA is responsible are reserved to District/Borough Councils on a rota basis. Waverley is able to nominate one candidate (unless otherwise indicated) for consideration for appointment to each of those bodies.

14.3 The SLGA has now advised that vacancies exist on the following outside bodies:-

Three Year Term (2006-2009)
Nominees
(if any)
Surrey Historic Buildings Trust
tba
SCC Health Scrutiny Select Committee
tba
Supporting People Commissioning Body
tba
Annual Appointments
Countryside Access Forum
tba
High Sheriff's Award
tba
Management Committee of Victim Support Surrey
tba
SCC Pension Fund – Investment Advisors Group
tba
Surrey Economic Partnership
tba
Territorial Army Volunteer Reserve
tba

14.4 If any names are put forward for the outside bodies listed above, these will be reported as an addendum to this item.

Recommendation

It is recommended that:-

1. the appointment of the Borough Council's representative (and reserve) on the Surrey Local Government Association in 2006/2007 be determined; and

2. any nominations for consideration for appointment by the Association to external bodies be determined.

Background Papers

Letter from SLGA dated 28th April 2006.
Letters to Group Leaders dated 3rd May 2006.

15. LOCAL GOVERNMENT ASSOCIATION (LGA) ANNUAL MEETING 2006

The Local Government Association (LGA) is holding the Annual Meeting of the General Assembly in Bournemouth on 4th July this year and Waverley will need to appoint representatives.

Recommendation

It is recommended that, as in previous years, the Leader of the Council (or reserve) attend the LGA Annual Meeting of the General Assembly.

Background Papers

LGA Notification dated 29th March 2006.

16. APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES
[Wards Affected: All]

16.1 Annual Appointments

At the Executive meeting on 7th February 2006, it was agreed, as one part of the outcome of the review of representation on outside bodies, that appointments would be made on a biennial basis rather than annually. It was also agreed that, where possible, the appointments made in 2005 should run until May 2007. The current list of appointments is therefore attached as Appendix H. Any vacancies which remained unfilled last year are identified and any nominations received from members will be reported at the meeting.

Recommendation

It is recommended that the appointment of members to serve on outside bodies be confirmed as set out at Appendix H.

16.2 Local Government Association – Urban Commission

Waverley appoints a representative to the Urban Commission on an annual basis, and the current representative is Miss G B W Ferguson. This body needs to be included in the list of organisations to which Waverley appoints, and it is recommended that the Leader of the Council continues to represent Waverley for the year 2006-2007.

Recommendation

It is recommended that

1. the Local Government Association Urban Commission be included in the list of outside bodies for 2006/2007; and

2. the Leader of the Council continues to represent Waverley on the Urban Commission for 2006-2007.

16.3 Godalming Healthcheck

On behalf of the Godalming Healthcheck Steering Group, Godalming Town Council has requested that a Waverley Borough Councillor be appointed as a representative on the Group. Any nominations will be reported at the meeting.

17. ACTION TAKEN SINCE LAST MEETING

To note the following decision taken by the Chief Executive or Head of Paid Service, after the appropriate member consultation, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

Appointment to the Housing Special Interest Group

Authorised the appointment of Mr P Betlem on the Housing Special Interest Group for the remainder of the current Council year (2005-06).

18. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item(s) there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of the revised Part I of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

19. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.
For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.
comms/executive/2006-07/001