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Waverley Borough Council Committee System - Committee Document

Meeting of the Development Control Committee held on 08/04/2003
APPENDIX F - REVIEW OF THE BOROUGH WARD ALLOCATION TO THE AREA DEVELOPMENT CONTROL SUB-COMMITTEES



The report outlines the current Borough ward allocation to the four Area Development Control Sub-Committees and the details of the new Borough wards approved by the Local Government Commission for England that come into force on 1st May, 2003. The Committee is required to review those areas of the Area Development Control Sub-Committees in light of the proposed Borough ward changes. There are no Human Rights, Community Safety, resource or environmental implications.

Introduction

1. Waverley’s committee structure for dealing with all development control issues consists of the Development Control Committee, served by four Area Sub-Committees that cover the whole of the Borough.

2. With the introduction of Borough ward changes, a review of the areas of responsibility is required for each of the Area Sub-Committees. Current Borough Ward Arrangements

3. The current arrangement of Borough wards served by an Area Development Control Sub-Committee is listed below and illustrated in Annexe 1 to this report:
New Borough Wards

4. The new Borough Wards come into effect on 1st May and the main ward changes to affect the areas of the Area Development Control Sub-Committees are that Bramley has been included with Busbridge & Hascombe and Dunsfold and Chiddingfold also form a new ward.

5. The proposed arrangements of Borough wards to be served by the Area Development Control Sub-Committees are listed below and illustrated in Annexe 2.
Membership Changes and Proportionality

6. A review has also been carried out regarding the number of seats allocated to each Area Development Control Sub-Committee.

7. For many years, the memberships of the four Area Development Control (formerly Planning) Sub-Committees have been as follows:

Western 14
Central 11
Eastern 11
Southern 9
Total 45 seats

8. Under the boundary changes referred to in this report, the total number of Council seats within the Western Area remains at 20 (18 Farnham and 2 Rural). It is suggested, therefore, that the membership of the Western Sub-Committee stays the same i.e 14 members, and that it would be desirable to continue to aim to have at least one member from each ward on the Sub-Committee.

9. In the case of the Central Area, the total number of Council seats within the area has increased from 17 to 18 (Godalming 10, Rural 8), the increase arising from the addition of one rural seat. It is suggested that the membership of the Central Sub-Committee is increased from 11 to 12, and again that it would be desirable to aim to have at least one member from each ward on the Sub-Committee.

10. The new Eastern Area is represented by 9 members, down from 11 previously. It was custom for all 11 members who comprised the old Eastern area to be appointed to the Sub-Committee and it would seem desirable and achieve consistency to continue this practice so that all 9 members are appointed to the Sub-Committee.

11. The new Southern area is represented by 10 members, up from 9 previously. The Southern Sub-Committee, like Eastern, has, for most of its existence, comprised all the members from within its area. Again therefore, it is suggested that all 10 members are appointed to the Sub-Committee.

12. This means that, as before, 45 seats are available to allocate among the four Sub-Committees from the 57 members on the Council.

13. Under the provisions of the Local Government (Committees and Political Groups) Regulations 1990, ‘area’ based committees are exempted from the rules relating to political proportions although the Council has resolved that they should be appointed on the basis of political and geographical balance, wherever this is practical. These proportions will be worked out in the light of the outcome of the Borough Elections on 1st May and conveyed to the party group leaders on 6th May or thereabouts for allocation purposes. These will then be submitted to this Committee for approval on 20th May.

Implications

14. There are no Human Rights, Community Safety, resource or environmental implications arising from this report.

Conclusions

15. The new Borough wards allocated to each of the Area Sub-Committees, as set out in Annexe 2 and paragraph 5 above, will come into effect on 1st May 2003. The Committee may, however, at a future date, wish to review the structure of the Area Sub-Committees which have operated essentially in their present form since 1976 when the Southern Area was set up. Recommendation

It is recommended that the Council be requested to approve the new Borough wards allocated to each of the four Area Development Control Sub-Committees as from 1st May 2003, as set out in Annexe 2, and the allocation of seats outlined in paragraphs 6 - 13 of the report. _______________________________________________________________________
Background Papers (CEx)

Waverley’s Constitution (Implemented 18th December, 2001); and
The Borough of Waverley (Electoral Changes) Order 1999
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CONTACT OFFICERS:

Name: Robin Pellow Telephone: 01483 523222
e-mail: rpellow@waverley.gov.uk
Name:- Jean Radley Telephone: 01483 534400
e-mail: jradley@waverley.gov.uk
Comms/devcon/02-03/073